Admin Assistant

Madhifoundation; Chennai District; On-site; INR 270,000 - 330,000; Full time

Job summary

Madhifoundation is seeking an Admin Assistant to support day-to-day administrative and operational needs in Chennai. The role emphasizes proactive organization, reliability, and service orientation within a nonprofit environment.

You will handle office operations, facilities, logistics, vendor relations, and employee support services while contributing to a positive workplace culture. Freshers may apply and a Bachelor’s degree is required.

Qualifications

• Bachelor’s degree in any discipline.
• Minimum one year of experience in administration, operations, facilities management, or a related role (Freshers can also apply).
• Experience in a nonprofit or social impact organization will be an added advantage.
• Proficiency in Microsoft Office, Google Workspace, and basic administrative tools.
• Strong written and verbal communication skills.
• Working knowledge of Tamil and English.

Responsibilities

• Support day-to-day office operations and ensure a clean, safe, and productive work environment.
• Maintain office infrastructure and stock supplies, stationery, pantry items, and consumables.
• Establish administrative systems and processes to improve efficiency.
• Maintain records and administrative databases; coordinate with vendors for maintenance.
• Oversee facility requirements and resolve operational issues; assist procurement of supplies.
• Coordinate logistics for internal meetings and organizational events, including travel and venue bookings.
• Manage courier services and document/material dispatch; maintain delivery logs.
• Assist onboarding logistics and support team members with operational requests.
• Contribute to building a positive organizational culture; support cross-team collaboration.

Skills

Strong communication skills

Tamil language

English language

Organizational skills

Proactive

Education

Bachelor’s degree in any discipline

Tools

Microsoft Office

Google Workspace

Job description

The Admin Assistant will be responsible for supporting the day-to-day administrative and operational needs of the organization. This role requires a proactive and dependable individual who can manage office operations, facilities, logistics, vendor relationships, and employee support services while contributing to a positive and efficient workplace environment.

The ideal candidate is highly organized, solution-oriented, and comfortable handling multiple responsibilities in a dynamic nonprofit setting.

Key Responsibilities

Office Administration & Operations:

• Support the smooth functioning of day-to-day office operations.
• Maintain office infrastructure and ensure a clean, safe, and productive work environment.
• Ensure office supplies, stationery, pantry items, and other consumables are adequately stocked.
• Establish and maintain administrative systems and processes that improve organizational efficiency.
• Maintain records, documentation, and administrative databases accurately.
• Coordinate with vendors and service providers for office maintenance and repairs.
• Oversee facility-related requirements and ensure timely resolution of operational issues.
• Support procurement of office supplies, equipment, and materials.
• Monitor office assets and maintain inventory records.

Logistics & Event Support:

• Coordinate logistics for internal meetings, workshops, retreats, and organizational events.
• Assist with venue bookings, travel arrangements, accommodation, transportation, and related logistics.
• Ensure meeting rooms are prepared and equipped for internal and external meetings.
• Support hospitality arrangements for guests, partners, donors, and visitors.
• Manage incoming and outgoing courier services.
• Coordinate the dispatch and receipt of documents, materials, and parcels.
• Maintain courier tracking records and delivery logs.
• Support printing, scanning, filing, photocopying, and document management activities.

Employee Support:

• Support onboarding logistics for new team members, including workspace setup and administrative requirements.
• Assist team members with operational and logistical requests.
• Ensure pantry and workplace facilities contribute to positive employee experience.

Organizational Culture & Team Support:

• Contribute to building and sustaining a positive organizational culture.
• Demonstrate a service-oriented mindset and support organizational needs as they arise.
• Work collaboratively across teams to ensure smooth execution of administrative processes.
• Take ownership of tasks and proactively identify opportunities to improve systems and processes.

You Will Thrive in This Role If You:

• Creating structure, systems, and processes that improve efficiency.
• Have strong planning, coordination, and organizational skills.
• Are proactive and willing to take ownership of operational challenges.
• Have a service-oriented approach and enjoy supporting teams.
• Are comfortable working in a fast-paced and evolving environment.
• Possess strong interpersonal and communication skills.
• Demonstrate attention to detail and a high level of reliability.

Qualifications & Experience:

• Bachelor’s degree in any discipline.
• Minimum one year of experience in administration, operations, facilities management, or a related role (Freshers can also apply)
• Experience in a nonprofit or social impact organization will be an added advantage.
• Proficiency in Microsoft Office, Google Workspace, and basic administrative tools.
• Strong written and verbal communication skills .
• Working knowledge of Tamil and English.
  

Other Details:

• This role reports to: Senior People Partner
  
• Remuneration: 3 LPA
  
• Please note: You will be expected to bring your own laptop