Admin Assistant

Capital One; Bengaluru; Presencial; INR 420.000 - 540.000; Jornada completa

Descripción de la vacante

Capital One India in Bengaluru is seeking an experienced Administrative Support Assistant III to back 4–6 executives in a fast-paced tech environment. You will manage calendars, arrange meetings, coordinate travel, and prepare professional communications, enabling leaders to focus on goals.

The role requires strong communication, discretion, teamwork and proactive problem-solving in a demanding, dynamic setting. Bachelor’s degree plus 2+ years of similar experience are expected.

Formación

• Bachelor’s degree is required.
• Minimum 2 years as Executive or Administrative Assistant.
• Post graduation is preferred for advanced responsibilities.

Responsabilidades

• Manage daily calendars for multiple executives with prioritization.
• Arrange conference rooms, catering, A/V, and related services.
• Coordinate travel and create expense reports in Capital One systems.
• Support team activities, meetings, events, and supplies.
• Prepare business communications: memos, letters, emails.
• Build relationships with executives and admin staff across the org.
• Assist with general duties, mail, ad-hoc projects and committees.
• Foster a fun, team-oriented work environment.

Conocimientos

Communication

Discretion

Teamwork

Problem-solving

Time management

Influencing skills

Educación

Bachelor's Degree

Post Graduation

Descripción del empleo

Voyager (94001), India, Bangalore, Karnātaka Admin Assistant Capital One, a Fortune 500 company and one of the nation’s top 10 banks, offers a broad spectrum of financial products and services to consumers, small businesses and commercial clients. We nurture a work environment where people with a variety of thoughts, ideas and backgrounds, guided by our shared Values, come together to make Capital One a great company – and a great place to work. Capital One India is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life.

What are we looking for?

• Strong communication skills: Impeccable written and verbal communications, coupled with influencing skills and the ability to drive agreement through intellect, interpersonal and negotiation skills.
• Discretion in handling highly sensitive issues.
• Teamwork: Excellent interpersonal skills and the ability to interact with individuals at all levels of the organization.
• Clear results orientation: Resourcefulness with strong problem-solving skills with immense attention to detail. Proactivity in taking initiative and driving processes, growth mindset, proven experience with test & learn methods Successful track record of thriving in a fast paced, entrepreneurial, and dynamic environment.
• Others: Excellent time management skills and understanding of the urgency of matters related to the task. Strong judgment and emotional intelligence are essential for this position.

Basic Qualifications

• Bachelor’s Degree.
• At least 2 years of experience as an Executive Assistant or Administrative Assistant.

Preferred Qualifications

• Post Graduation.
• 4+ year of meeting and event planning experience.

No agencies please.

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site. Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).

At Capital One, we’re building a leading information-based technology company. Still founder-led by Chairman and Chief Executive Officer Richard Fairbank, Capital One is on a mission to help our customers succeed by bringing ingenuity, simplicity, and humanity to banking. We measure our efforts by the success our customers enjoy and the advocacy they exhibit.