Activity Coordinator

Netfolks Consulting; Dehradun; On-site; INR 450,000 - 650,000; Full time

Job summary

Netfolks Consulting in Dehradun invites an experienced School Events Coordinator to plan, organize and execute all school activities, celebrations, assemblies, workshops and exhibitions.

You will manage end-to-end event logistics, coordinate with departments, vendors and parents, maintain calendars, budgets and documentation, and lead multi-stakeholder teams to ensure high standards of quality and professionalism.

Qualifications

• Proven experience in event coordination for educational institutions.
• Ability to plan and execute multiple events with tight schedules.
• Excellent written and verbal communication skills.
• Strong leadership and problem-solving abilities.
• High attention to detail and adherence to deadlines.
• Experience coordinating with students, staff, and external vendors.

Responsibilities

• Plan, organize, and execute all school activities, inter-house competitions, celebrations, assemblies, exhibitions, workshops, and special events.
• Coordinate end-to-end event logistics including venue setup, schedules, invitations, resource allocation, and event flow.
• Ensure smooth execution of all events while maintaining high standards of quality, discipline, and professionalism.
• Manage annual flagship events such as Orientation, Annual Day, Founders’ Day, Sports Events, Cultural Programs, and other institutional celebrations.
• Prepare and maintain the Annual School Activity Calendar and coordinate communication for parents/students/staff.
• Maintain detailed records of events, budgets, attendance, and reports.
• Design engaging activities that promote leadership, teamwork, discipline, and confidence among students.

Skills

Event coordination

Planning & scheduling

Communication skills

Leadership

Stakeholder management

Multitasking

Detail-oriented

Job description

• Plan, organize, and execute all school activities, inter-house competitions, celebrations, assemblies, exhibitions, workshops, and special events.
• Coordinate end-to-end event logistics including venue setup, schedules, invitations, resource allocation, and event flow.
• Ensure smooth execution of all events while maintaining high standards of quality, discipline, and professionalism.
• Manage annual flagship events such as Orientation, Annual Day, Founders’ Day, Sports Events, Cultural Programs, and other institutional celebrations.

Key Responsibilities

• Plan, organize, and execute all school activities, inter-house competitions, celebrations, assemblies, exhibitions, workshops, and special events.
• Coordinate end-to-end event logistics including venue setup, schedules, invitations, resource allocation, and event flow.
• Ensure smooth execution of all events while maintaining high standards of quality, discipline, and professionalism.
• Manage annual flagship events such as Orientation, Annual Day, Founders’ Day, Sports Events, Cultural Programs, and other institutional celebrations.

Annual School Calendar Planning

• Prepare, maintain, and regularly update the Annual School Activity Calendar in alignment with the academic calendar.
• Ensure balanced scheduling of academic, co-curricular, sports, cultural, and institutional events.
• Coordinate with school leadership and departments to avoid scheduling conflicts and optimize participation.
• Coordination & Communication
• Liaise with academic departments, boarding staff, administration, sports, music, arts, and external stakeholders for activity planning and execution.
• Draft and coordinate circulars, notices, invitations, event briefs, schedules, and communication for parents/students/staff.
• Ensure timely dissemination of all event-related communication across stakeholders.

Documentation & Reporting

• Maintain detailed records of events, budgets, attendance, activity reports, and feedback.
• Prepare post-event reports with observations, recommendations, and improvement plans.
• Ensure proper documentation including photographs, achievements, and event highlights for school records and branding.

Student Engagement & Development

• Design engaging activities that promote leadership, creativity, teamwork, discipline, and confidence among students.
• Encourage student participation in inter-school, national, and international competitions.
• Support holistic development by ensuring diverse exposure across academics, arts, culture, and life skills.

Vendor & Resource Management

• Coordinate with external vendors, service providers, performers, decorators, and activity facilitators as required.
• Manage event budgets, resource planning, and procurement requirements in coordination with administration.

Candidate Profile

The Ideal Candidate Should Possess

• Proven experience of 2–8+ years in activity/event coordination, preferably in a reputed school, boarding school, or educational institution
• Strong expertise in event planning, scheduling, execution, and stakeholder coordination
• Excellent written and verbal communication skills
• Strong drafting skills for circulars, event notes, and formal communication
• Exceptional organizational and multitasking abilities
• High attention to detail and ability to work under deadlines
• Strong leadership and problem-solving skills