Accounts Payable Specialist

Weekday AI; India; Remote; INR 1,300,000 - 1,600,000; Full time

Job summary

Weekday AI is seeking an Accounts Payable Specialist for its remote India team. You will manage accounts payable, corporate card transactions, cash accounting, and month-end close for a multi-entity SaaS business.

The role requires NetSuite experience and familiarity with spend management platforms. The ideal candidate has 2–4 years of experience, a strong eye for detail, and ability to coordinate with vendors and internal stakeholders.

Qualifications

• 2–4 years of accounts payable or related finance experience.
• Experience in SaaS/technology company preferred.
• Hands-on with NetSuite and spend management platforms.
• Experience with bank reconciliations and month-end close.
• Strong attention to detail and vendor coordination.

Responsibilities

• Process vendor invoices end to end with PO validation and GL coding.
• Validate vendor onboarding, tax documents, and banking details.
• Resolve invoice discrepancies and payment exceptions.
• Code card and spend management transactions to GL accounts.
• Reconcile corporate card and spend management clearing accounts.
• Record bank transactions across US and international entities.
• Prepare monthly bank reconciliations across banks and currencies.
• Process intercompany payments and funding requests.
• Balance sheet reconciliations by month-end.
• Support external audits and prepare schedules.

Skills

Accounts Payable

General Accounting

Vendor Management

Month-end Close

Attention to Detail

Communication

Excel/Sheets

Tools

NetSuite

Airbase

Ramp

Brex

Orb

Job description

𝗧𝗵𝗶𝘀 𝗿𝗼𝗹𝗲 𝗶𝘀 𝗳𝗼𝗿 𝗼𝗻𝗲 𝗼𝗳 𝘁𝗵𝗲 𝗪𝗲𝗲𝗸𝗱𝗮𝘆'𝘀 𝗰𝗹𝗶𝗲𝗻𝘁𝘀

𝗦𝗮𝗹𝗮𝗿𝘆 𝗿𝗮𝗻𝗴𝗲: 𝗥𝘀 𝟭𝟯𝟬𝟬𝟬𝟬𝟬 - 𝗥𝘀 𝟭𝟲𝟬𝟬𝟬𝟬𝟬 (𝗶𝗲 𝗜𝗡𝗥 𝟭𝟯-𝟭𝟲 𝗟𝗣𝗔)

Experience: 2+ yrs

Location: Remote (India), India

We are looking for a detail-oriented and proactiveAccounts Payable Specialistto manage accounts payable, corporate card transactions, cash accounting, and month-end close activities for a multi-entity SaaS business.

The ideal candidate will have hands‑on experience withNetSuite, spend management platforms, bank reconciliations, and general accounting processes. This role requires strong attention to detail, effective coordination with vendors and internal stakeholders, and the ability to complete financial tasks accurately within defined close deadlines.

Key Responsibilities

• Process vendor invoices end to end, including invoice review, purchase order and contract validation, general ledger coding, and approval routing.
• Validate vendor onboarding details, tax documentation, and banking information while maintaining accurate vendor records.
• Resolve vendor queries, duplicate invoices, payment exceptions, and other accounts payable discrepancies.
• Review and code corporate and virtual card transactions to the appropriate general ledger accounts, departments, and legal entities.
• Follow up with cardholders for missing receipts, expense memos, and supporting documentation while ensuring compliance with company spending policies.
• Reconcile corporate card, expense, and spend management clearing accounts.
• Record bank transactions in the general ledger across US and international entities.
• Prepare monthly bank reconciliations across multiple banks and currencies, investigate discrepancies, and clear outstanding reconciling items.
• Process intercompany payments and coordinate intercompany funding requests.
• Identify customer receipts in bank activity and apply payments to the correct invoices in the billing system.
• Complete assigned month‑end close activities and balance sheet reconciliations within established deadlines, ensuring supporting documentation is available for review.
• Maintain accurate employee and vendor records in the ERP system.
• Support external audit requirements by preparing schedules, reconciliations, and requested documentation.
• Coordinate with the Accounting team, budget owners, and vendors to resolve issues and maintain timely transaction processing.
• Track close activities, communicate progress, and elevate blockers or risks proactively.

What Makes You a Great Fit

• 2–4 years of experiencein accounts payable, general accounting, or a related finance function, preferably in a SaaS or technology company.
• Hands‑on experience withNetSuiteand spend management platforms such asAirbase, Ramp, Brex, or similar tools.
• Proven experience preparing bank reconciliations across multiple entities, banks, and currencies.
• Solid understanding of accrual accounting, intercompany transactions, general ledger processes, and month‑end close activities.
• Experience processing vendor invoices, coding card expenses, and resolving payment discrepancies.
• Strong attention to detail and commitment to maintaining accurate financial records and supporting documentation.
• Ability to manage recurring accounting tasks, meet close deadlines consistently, and identify potential delays early.
• Clear written and verbal communication skills for coordinating with vendors, cardholders, and internal teams.
• Proficiency in Excel or Google Sheets for reconciliation support and financial analysis.
• Familiarity with billing platforms such asOrband customer cash application processes is an advantage.
• Experience managing US and international vendor tax documentation, including 1099 forms, is desirable.
• Previous experience supporting external audits and working in a multi‑entity finance environment is a plus.
• A proactive, organised, and collaborative approach to problem‑solving and continuous process improvement.