Accounts Payable (Offshore Back Office Centre)

Vee Technologies Inc.; Salem; On-site; INR 450,000 - 650,000; Full time

Job summary

Vee Technologies Inc. is seeking an Accounts Payable Associate for its Offshore Back Office Centre (BPOC) in logistics. The role supports the Toronto Finance & Operations teams, requires strong analytical skills, and focuses on vendor management, cost verification, and weekly cash-flow planning.

Responsibilities include vendor master maintenance, invoice reconciliation, and payment processing. Excellent English and on-site work at the offshore centre are required.

Qualifications

• 2–3 years of Accounts Payable experience in transportation, logistics, or ERP/SaaS-based environments.

Responsibilities

• Maintain an updated Vendor Master List with payment terms, credit limits, contracted rates, and contacts.
• Assist with Vendor Development along core lanes to ensure service and cost efficiency for rolling assets.
• Analyze vendor billing versus usage to ensure terms remain appropriate and flag discrepancies.
• Recommend adjustments to credit limits or terms when beneficial.
• Receive all vendor invoices and enter into QuickBooks with correct GL coding and supporting documents.
• Coordinate with Operations to verify service completion and hold invoices pending approvals.
• Prepare Weekly Accounts Payable Cash Flow Forecast and identify due invoices, recurring charges, and overdue payables.
• Reconcile monthly vendor statements and ensure expense documentation is audit-ready.

Skills

QuickBooks

Vendor management

AP entry

Payment processing

Credit card reconciliation

Excel

Cash-flow projections

Truck cost structures

Job description

Accounts Payable (Offshore Back Office Centre) - Logistics

Job Opening For Accounts Payable (Offshore Back Office Centre) - Logistics

About us

Vee Technologies provides specialized logistics services that help transportation and logistics organizations improve operational efficiency, accuracy, and visibility across their supply chain. Our solutions are designed to support high-volume, time-critical logistics operations through technology-enabled processes and domain expertise.

Our logistics services cover shipment tracking, freight audit and payment, documentation support, data management, analytics, and back-office operations. By leveraging automation, analytics, and standardized workflows, we help clients reduce operational costs, improve turnaround times, and enhance decision-making.

With scalable delivery models and experienced teams, Vee Technologies supports logistics providers in managing complex operations while maintaining compliance, reliability, and service quality across global supply networks.

Role

The Accounts Payable (AP) Associate will work from Dream Big Transportation’s Business Process Offshore Centre (BPOC), supporting the Toronto Finance & Operations teams in real time. The role requires strong analytical skills, strict documentation discipline, vendor-term management, cost verification, and weekly cash-flow planning. The AP Associate ensures all expenses, vendor invoices, and corporate credit card transactions are validated, reconciled, and processed accurately in line with company policy.

Dream Big Transportation – Business Process Offshore Centre (BPOC).

Offshore Position | Full-Time | Toronto EST (9:00 AM – 6:00 PM), 5 days a week Requirement: 1 position.

Mandatory Requirements:

2–3 years of Accounts Payable experience in transportation, logistics, or ERP/SaaS-based environments.

Strong working knowledge of QuickBooks, including vendor management, AP entry, payment processing, credit card expense reconciliation, and reporting

Ability to reconcile vendor billing with Samsara & SaaS/ERP purchase/service records.

Excellent written and spoken English.

Must work from the Offshore Back Office Centre, following Toronto EST hours (9 AM – 6 PM).

Highly organized with strong attention to detail.

Key Responsibilities:

Maintain an updated Vendor Master List, including payment terms, credit limits, contracted rates, and contact information.

Assist with Vendor Development along the Company’s core lanes to ensure optimum service and cost efficiency for rolling assets.

Analyze vendor billing versus usage to confirm that terms remain appropriate.

Recommend adjustments to credit limits or terms when beneficial.

Flag substandard service vendors or unusual billing behaviour.

Receive all vendor invoices, including fuel, repairs, towing, brokerage, lease payments, insurance, office supplies, and subcontractor services.

Verify accuracy against purchase orders, service agreements, lease agreements, delivery confirmations, and contracted rates.

Ensure supporting documents are complete before entry. Enter vendor bills into QuickBooks with correct GL coding.

Operations Coordination for Delivery Verification:

Work with Operations to verify service completion, product delivery, or satisfactory work signoff.

Hold invoices pending Operations confirmation when documentation is incomplete. Maintain a daily log of pending operations approvals.

Weekly Cash Flow Commitment Projections:

Prepare Weekly Accounts Payable Cash Flow Forecast.

Identify invoices coming due, recurring charges, credit card payments, and overdue payables.

Provide commentary and recommendations for payment prioritization. Submit weekly projections to Management.

Credit Card Expense & Document Management:

Collect, verify, and reconcile monthly corporate credit card statements.

Match each transaction with receipts, approvals, and supporting documents.

Ensure expense documentation is complete and audit ready.

Maintain a digital filing structure for all credit card records.

Prepare payment batches based on the approved weekly cash flow plan.

Ensure payments follow vendor terms unless instructed otherwise.

Maintain digital records of payments. Reconcile vendor statements monthly.

Semi-Monthly Driver Pay Verification & Processing:

Coordinate with Operations to verify all driver pay items for semi-monthly driver pay through:

TMS records for dispatched and completed loads.

Samsara telematics data for mileage, routing, and activity validation.

Driver Trip Envelopes for receipts, tolls, scale tickets, fuel, lumper, border expenses, and reimbursements.

Ensure all drivers pay components (mileage, hourly, delay, layover, detention, bonuses, reimbursements) are validated.

Match supporting documents with driver settlements before processing. Flag discrepancies immediately to Operations and Management. Maintain accurate digital records of all drivers pay calculations and approvals.

Risk Reporting & Escalation:

Identify vendors consistently submitting inaccurate invoices or late documentation. Flag discrepancies between agreed terms and actual billing.

Escalate high-risk or credit-sensitive vendors that could cause asset lines.

Provide periodic vendor risk updates to Management.

Technical Skills Required:

Strong proficiency in QuickBooks (mandatory).

Ability to reconcile SaaS / ERP purchase entries with vendor invoices.

Strong Excel skills and ability to create cash-flow projections.

Knowledge of trucking cost structures (fuel, repairs, towing, subcontractors).

Personal Attributes:

Highly detail-oriented with strong accuracy in data entry and reconciliation.

Analytical and objective in evaluating vendor terms, billing patterns and service quality.

Communicative, professional, and able to follow through with Operations and Vendors.

Dependable, organized, and deadline focused.

Calm and solution-driven under pressure.

Additional Notes:

This position is fully aligned with Toronto EST (9 AM – 6 PM). Work is performed on-site at the Business Process Offshore Centre.

Training will be provided on SaaS workflows, Vendor SOPs, and financial processes. Strict confidentiality and data security practices must be followed.

Disclaimer -Vee Technologies Pvt. Ltd. is an equal opportunity employer and will not discriminate based on race, color, religion (creed), gender identity, gender expression, age, disability, marital status, sexual orientation; in any of its activities or operations. Selection is purely based on merit and the candidate's ability to perform the expected duties.