Accounts Payable Analyst – Vendor Invoices & T&E

TRYST IIT Bombay; Mumbai; On-site; INR 350,000 - 520,000; Full time

Job summary

TRYST IIT Bombay is seeking an accounting professional to manage procure-to-pay and travel-and-expense processes. You will ensure accurate AP entry, validate invoices, and maintain compliant ledgers to support timely month-end closes.

The role emphasizes attention to detail, maker-checker controls, and efficient vendor communications, with exposure to GST/TDS documentation and accounting software.

Qualifications

• B.Com or equivalent with sound accounting fundamentals.
• Hands-on AP entries and month-end close experience.
• Experience with T&E platforms and GST/TDS documentation requirements.

Responsibilities

• Register vendor bills and T&E claims; verify approvals and coding.
• Validate supporting evidence, policy compliance and supplier details.
• Post AP and T&E entries; maintain vendor/employee ledgers and ageing.
• Prepare payment proposals and coordinate with Treasury.
• Close AP subledger and reconcile to GL monthly.
• Support vendor-master testing and UAT during setup.

Skills

AP invoicing

Expense claims

Vendor reconciliation

GST/TDS checks

Excel trackers

Policy compliance

Maker-checker controls

Attention to detail

Education

B.Com or equivalent

Tools

Accounting software

GST software

Job description

Key Responsibilities

Operate an accurate, compliant and timely procure-to-pay and travel-and-expense accounting process, maintaining complete AP books and supporting reliable payment execution and month-end close.

Daily deliverable

Receive, validate and register vendor bills and employee T&E claims; check approvals, supporting evidence, policy compliance, supplier details, taxes and grant/project coding; perform invoice matching where applicable; post AP and T&E entries in the accounting system; maintain vendor/employee ledgers, advances and ageing; prepare payment proposals for authorised review and coordinate with Treasury without independently approving payments; reconcile vendor statements and resolve queries; book AP accruals and outstanding expense liabilities; close AP subledger and reconcile it to GL each month. Support vendor-master testing and process UAT during setup.

Core Skills / Technical Capabilities

AP invoice processing, employee reimbursement and T&E policies; debit/credit and AP subledger accounting; vendor reconciliation, advances and accruals; familiarity with GST/TDS checks as applicable; Excel trackers and accounting software; duplicate-invoice prevention, maker-checker controls and audit documentation.

Metrics / KPIs to be Handled

Invoice and claim processing turnaround; first-pass accuracy; overdue invoice and claim counts; duplicate/error rate; vendor reconciliation completion; AP ageing; on-time AP close; AP-to-GL reconciliation differences; policy exceptions and missing documentation.

Qualifications

B.Com or equivalent with sound accounting fundamentals and practical understanding of AP entries.

Preferred

Experience with T&E platforms, accounting software and GST/TDS documentation requirements.

Experience

Typically 1-3 years of hands-on vendor invoice processing, expense claims, AP posting and reconciliations; demonstrable AP month-end support.

Advantageous

NPO/project-based accounting, high-volume AP, supplier onboarding, audit support or participation in finance-system testing.

Personal Qualities & Skills

Specific

Strong attention to invoice details, approvals, tax fields and supporting documents; tactful follow-up with vendors and employees.

General

Service-oriented, organised, ethical, deadline-conscious and able to manage repetitive transactions without compromising controls.

Why TRYST

Opportunity to establish disciplined vendor and employee expense operations supporting responsible use of NPO funds.