Accounts Executive — Zoho Books, GST & Import Accounting

JNB BEARINGS PRIVATE LIMITED; Chennai; On-site; INR 279,000 - 502,000; Full time

Benefits offered by this job

Annual KPI-linked increment

Direct work with Directors

Zoho platform training

Flexible attendance for emergencies

Festival holidays as per policy

Job summary

JNB Bearings Pvt Ltd is seeking an Accounts Executive in Chennai to manage Zoho Books, GST compliance, and import accounting. The role requires 2–5 years of hands‑on accounting experience in a trading/manufacturing setup and proficiency in Zoho suite, Excel, and Tamil/English communication with vendors and banks.

The candidate will own end-to-end accounting, ensure same‑day entries, and support month‑end close with strong attention to accuracy and compliance.

Qualifications

• 2–5 years hands-on accounting in trading, distribution or manufacturing.
• Experience with GST, e-invoicing and e-way bills is essential.
• CA Inter / CMA Inter considered a strong plus.
• Zoho Books or cloud accounting experience is highly desirable.
• Strong English and Tamil communication with vendors and banks.

Responsibilities

• Post sales, purchase, journal, debit/credit note and bank entries in Zoho Books the same day.
• Verify GSTIN, HSN, tax rate and ledger on every invoice; keep COA and item master clean.
• Generate e-invoices (IRN) and e-way bills; handle cancellations within portal windows.
• Prepare GSTR-1 and GSTR-3B; assist with TDS deposits and reconciliations.
• Track AR aging and ensure timely collections; enforce customer credit limits.
• Import accounting: calculate landed cost, reconcile with Zoho Inventory, and coordinate with CA.
• Maintain monthly MIS: AR/AP aging, bank Balances, GP summary; keep records for auditors.

Skills

English & Tamil communication

Accounting fundamentals

Deadline orientation

Education

B.Com / M.Com / MBA (Finance); CA Inter / CMA Inter (with experience) strongly preferred

Tools

Zoho Books

Zoho Inventory

Zoho Payroll

Excel

Google Sheets

Job description

JNB BEARINGS PRIVATE LIMITED | Full time

Accounts Executive — Zoho Books, GST & Import Accounting

• Expected Salary per month ₹25,000 – ₹45,000 per month (based on skills; higher for Zoho Books / import accounting / CA-CMA Inter)
• State/Province Tamil Nadu
• Country India

Job Description

Accounts Executive — Zoho Books, GST & Import Accounting

JNB Bearings Pvt Ltd | Chennai – Mannady (near Mannady Metro) | Full-time, On-site, Mon–Sat 9:00 AM – 6:00 PM | Experience: 2–5 years | ₹25,000 – ₹45,000 per month | Reports to: Director – Finance (with our external CA firm)

About JNB Bearings

JNB Bearings Pvt Ltd is the import and distribution arm behind the J&B brand of industrial bearings. We import directly from leading manufacturers and supply bearings, pillow blocks, V-belts and oil seals to stone crushers, rice mills, OEMs, workshops and dealers across Tamil Nadu, Andhra Pradesh, Karnataka and Maharashtra.

Our finance function runs fully on the cloud — Zoho Books, Zoho Payroll, Zoho Expense, Zoho Inventory, GST e-invoicing and e-way bills — with written SOPs, maker-checker approvals and monthly KPIs. We want an accountant who treats finance as the backbone of the business, not a back-office chore.

The Role in One Line

Own the books of JNB Bearings end-to-end — same-day accounting, zero-error GST, tight collections, clean bank reconciliation, accurate import landed cost, and month-end close by the 5th.

What You Will Do

• Post sales, purchase, journal, debit/credit note and bank entries in Zoho Books the same day — zero drafts or backlog at day close
  
• Verify GSTIN, HSN, tax rate and ledger on every invoice before saving; keep the chart of accounts and item master clean (no duplicates)
  

2. GST, TDS & Statutory Compliance

• Generate e-invoices (IRN) and e-way bills correctly; handle cancellations and amendments within portal windows
  
• Weekly GSTR-2B vs purchase register reconciliation; vendor follow-up for missing ITC
  
• Prepare GSTR-1 (by 11th) and GSTR-3B (by 20th) data and file in coordination with our CA
  
• TDS deduction, deposit by the 7th, 26AS / deductee reconciliation and quarterly return support
  
• Daily payment reminders, same-day receipt application, weekly AR ageing (0–30 / 31–60 / 61–90 / 90+)
  
• Enforce customer credit limits — no dispatch over limit without Director approval; escalated >60-day overdue with a recommended action
  
• Post vendor bills within 24 hours; weekly payment schedule for approval; monthly vendor statement reconciliation
  
• Track MSME vendor payments within 45 days (Sec. 43B(h)); prevent duplicate invoices and unverified bank-detail changes
  
• Daily posting and weekly BRS across all current accounts (ICICI, Kotak, IOB); monthly BRS by the 3rd
  
• Daily cash & bank position to the Director by 6:00 PM; rolling 30-day cash-flow forecast every Monday
  

6. Import Accounting & Landed Cost

• Verify Bill of Entry against supplier invoice; account customs duty, IGST on import, ocean freight, CHA and local freight separately
  
• Calculate landed cost per unit and update item cost in Zoho Books / Inventory; share GP impact with the Director
  
• Coordinate with our AD bank (ICICI trade account) for import remittances and BOE submission / IDPMS closure
  
• Monthly physical stock vs Zoho Inventory reconciliation with the warehouse team (variance <1%)
  
• Monthly payroll inputs in Zoho Payroll from Zoho People attendance; salary paid on the 7th; expense claims in Zoho Expense within 48 hours
  
• Weekly and monthly MIS (AR/AP ageing, GST status, bank balances, expense and GP summary) by the 5th
  
• Keep every voucher attached in Zoho Books — any record retrievable within 24 hours for auditors
  

How You Will Be Measured (Key KPIs)

• GSTR-1 / GSTR-3B: 100% accurate, filed on time — zero interest or late fee
  
• Zero accounting backlog older than 24 hours; month-end books closed by the 5th
  
• Bank reconciliation: all accounts by the 3rd; no unreconciled entry older than 3 working days
  
• Collections: ≥95% collected within credit terms; zero >30-day overdue without escalation
  
• 100% of import shipments with BOE posted and landed cost calculated within 3 working days
  
• Zero salary errors; expense claims processed within 48 hours; MIS delivered by the 5th
  

Full KRA / KPI / SOP framework is shared with shortlisted candidates and becomes your appraisal scorecard from day one.

What You Bring

Must-have

• B.Com / M.Com / MBA (Finance); CA Inter / CMA Inter (with experience) strongly preferred
  
• 2–5 years of hands‑on accounting in a trading, distribution or manufacturing business
  
• Practical GST work: GSTR-1, GSTR-3B, GSTR-2B reconciliation, e‑invoice and e‑way bill
  
• TDS, bank reconciliation, AR/AP and month‑end closing — done yourself, not just observed
  
• Zoho Books or another cloud accounting tool; strong Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot tables)
  
• Good English and Tamil communication for vendors, customers, bank and CA
  

Strong advantage

• Import accounting — Bill of Entry, customs duty, landed cost, foreign remittance
  
• Zoho Books / Zoho Inventory / Zoho Payroll hands‑on experience; Tally Prime knowledge
  
• Inventory‑heavy business with thousands of SKUs
  

This Role Is Not For You If...

• You only do data entry and rely on someone else for GST, BRS or closing
  
• You are uncomfortable with deadlines, checklists and being measured monthly
  
• You prefer manual registers over software and automation
  

What We Offer

• ₹25,000 – ₹45,000 per month based on skill; higher for strong Zoho Books, import accounting or CA/CMA Inter
  
• Annual KPI-linked increment; clear career path: Accounts Executive → Senior Accountant → Finance Manager → Head of Finance
  
• Direct work with the Directors — fast decisions, no bureaucracy
  
• Zoho platform training and real exposure to import, GST and inventory finance
  
• Half-day attendance flexibility for genuine emergencies; paid leave and festival holidays as per policy
  

Selection Process

CV screening → 15-min phone screen → 45-min practical accounting test (GST, BRS, landed cost, Excel) → Technical interview → Director round → Offer & digital joining via Zoho Sign. Shortlisted candidates are contacted within 5 working days.

JNB Bearings Pvt Ltd is an equal opportunity employer. Every application is evaluated on merit and role fit.