Accounts Executive — Zoho Books, GST & Import Accounting

JNB Bearings Private Limited; Chennai; On-site; INR 279,000 - 502,000; Full time

Benefits offered by this job

Career growth path

Direct work with Directors

Zoho platform training

Leave and festival holidays

Job summary

JNB Bearings Pvt Ltd in Chennai is seeking an Accounts Executive to manage Zoho Books and GST compliance, including import accounting and landed cost. You will own end-to-end accounting with strict adherence to deadlines and bank reconciliations.

The role reports to the Director – Finance and requires 2–5 years of hands-on accounting in manufacturing/distribution, with strong Zoho experience and bilingual English/Tamil communication. On-site, Mon–Sat 9:00–6:00.

Qualifications

• 2–5 years of hands-on accounting in a trading, distribution or manufacturing business.
• Practical GST work: GSTR-1, GSTR-3B, GSTR-2B reconciliation.
• Zoho Books or another cloud accounting tool; strong Excel / Google Sheets.
• Good English and Tamil communication for vendors, customers, bank and CA.

Responsibilities

• Post sales, purchase, journal, debit/credit note and bank entries in Zoho Books the same day; maintain clean ledgers.
• Handle GST, TDS, and statutory compliance; file GSTR-1, GSTR-3B with CA coordination.
• Receivables & credit control: daily reminders and AR ageing; enforce credit limits.
• Payables & vendor management: post vendor bills within 24 hours; 45-day MSME payments tracking.
• Bank reconciliation & cash: daily postings and weekly BRS; cashflow forecasting.
• Import accounting & landed cost: verify B/E, calculate landed cost, coordinate remittances.
• Inventory, payroll, MIS & audit: monthly stock reconciliation; payroll data and KPI MIS.

Skills

GST knowledge

English & Tamil communication

Deadline-oriented

Excel / Google Sheets

Education

B.Com / M.Com / MBA (Finance)

CA Inter / CMA Inter

Tools

Zoho Books

Zoho Inventory

Zoho Payroll

Tally Prime

Job description

Accounts Executive — Zoho Books, GST & Import Accounting

JNB Bearings Pvt Ltd | Chennai – Mannady (near Mannady Metro) | Full-time, On-site, Mon–Sat 9:00 AM – 6:00 PM | Experience: 2–5 years | ₹25,000 – ₹45,000 per month | Reports to: Director – Finance (with our external CA firm)

About JNB Bearings

JNB Bearings Pvt Ltd is the import and distribution arm behind the J&B brand of industrial bearings. We import directly from leading manufacturers and supply bearings, pillow blocks, V-belts and oil seals to stone crushers, rice mills, OEMs, workshops and dealers across Tamil Nadu, Andhra Pradesh, Karnataka and Maharashtra.

Our finance function runs fully on the cloud — Zoho Books, Zoho Payroll, Zoho Expense, Zoho Inventory, GST e-invoicing and e-way bills — with written SOPs, maker-checker approvals and monthly KPIs. We want an accountant who treats finance as the backbone of the business, not a back-office chore.

The Role in One Line

Own the books of JNB Bearings end-to-end — same-day accounting, zero-error GST, tight collections, clean bank reconciliation, accurate import landed cost, and month-end close by the 5th.

What You Will Do

1. Daily Accounting & Zoho Books Hygiene

• Post sales, purchase, journal, debit/credit note and bank entries in Zoho Books the same day — zero drafts or backlog at day close
• Verify GSTIN, HSN, tax rate and ledger on every invoice before saving; keep the chart of accounts and item master clean (no duplicates)

2. GST, TDS & Statutory Compliance

• Generate e-invoices (IRN) and e-way bills correctly; handle cancellations and amendments within portal windows
• Weekly GSTR-2B vs purchase register reconciliation; vendor follow-up for missing ITC
• Prepare GSTR-1 (by 11th) and GSTR-3B (by 20th) data and file in coordination with our CA
• TDS deduction, deposit by the 7th, 26AS / deductee reconciliation and quarterly return support

3. Receivables & Credit Control

• Daily payment reminders, same-day receipt application, weekly AR ageing (0–30 / 31–60 / 61–90 / 90+)
• Enforce customer credit limits — no dispatch over limit without Director approval; elevate >60‑day overdue with a recommended action

4. Payables & Vendor Management

• Post vendor bills within 24 hours; weekly payment schedule for approval; monthly vendor statement reconciliation
• Track MSME vendor payments within 45 days (Sec. 43B(h)); prevent duplicate invoices and unverified bank-detail changes

5. Bank Reconciliation & Cash

• Daily posting and weekly BRS across all current accounts (ICICI, Kotak, IOB); monthly BRS by the 3rd
• Daily cash & bank position to the Director by 6:00 PM; rolling 30‑day cash‑flow forecast every Monday

6. Import Accounting & Landed Cost

• Verify Bill of Entry against supplier invoice; account customs duty, IGST on import, ocean freight, CHA and local freight separately
• Calculate landed cost per unit and update item cost in Zoho Books / Inventory; share GP impact with the Director
• Coordinate with our AD bank (ICICI trade account) for import remittances and BOE submission / IDPMS closure

7. Inventory, Payroll, MIS & Audit

• Monthly physical stock vs Zoho Inventory reconciliation with the warehouse team (variance <1%)
• Monthly payroll inputs in Zoho Payroll from Zoho People attendance; salary paid on the 7th; expense claims in Zoho Expense within 48 hours
• Weekly and monthly MIS (AR/AP ageing, GST status, bank balances, expense and GP summary) by the 5th
• Keep every voucher attached in Zoho Books — any record retrievable within 24 hours for auditors

How You Will Be Measured (Key KPIs)

• GSTR-1 / GSTR-3B: 100% accurate, filed on time — zero interest or late fee
• Zero accounting backlog older than 24 hours; month-end books closed by the 5th
• Bank reconciliation: all accounts by the 3rd; no unreconciled entry older than 3 working days
• Collections: ≥95% collected within credit terms; zero >30-day overdue without escalation
• 100% of import shipments with BOE posted and landed cost calculated within 3 working days
• Zero salary errors; expense claims processed within 48 hours; MIS delivered by the 5th

Full KRA / KPI / SOP framework is shared with shortlisted candidates and becomes your appraisal scorecard from day one.

What You Bring

Must-have

• B.Com / M.Com / MBA (Finance); CA Inter / CMA Inter (with experience) strongly preferred
• 2–5 years of hands‑on accounting in a trading, distribution or manufacturing business
• Practical GST work: GSTR-1, GSTR-3B, GSTR-2B reconciliation, e-invoice and e-way bill
• TDS, bank reconciliation, AR/AP and month-end closing — done yourself, not just observed
• Zoho Books or another cloud accounting tool; strong Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot tables)
• Good English and Tamil communication for vendors, customers, bank and CA

Strong advantage

• Import accounting — Bill of Entry, customs duty, landed cost, foreign remittance
• Zoho Books / Zoho Inventory / Zoho Payroll hands‑on experience; Tally Prime knowledge
• Inventory-heavy business with thousands of SKUs

This Role Is Not For You If...

• You only do data entry and rely on someone else for GST, BRS or closing
• You are uncomfortable with deadlines, checklists and being measured monthly
• You prefer manual registers over software and automation

What We Offer

• ₹25,000 – ₹45,000 per month based on skill; higher for strong Zoho Books, import accounting or CA/CMA Inter
• Annual KPI‑linked increment; clear career path: Accounts Executive → Senior Accountant → Finance Manager → Head of Finance
• Direct work with the Directors — fast decisions, no bureaucracy
• Zoho platform training and real exposure to import, GST and inventory finance
• Half‑day attendance flexibility for genuine emergencies; paid leave and festival holidays as per policy

Selection Process

CV screening → 15‑min phone screen → 45‑min practical accounting test (GST, BRS, landed cost, Excel) → Technical interview → Director round → Offer & digital joining via Zoho Sign. Shortlisted candidates are contacted within 5 working days.

JNB Bearings Pvt Ltd is an equal opportunity employer. Every application is evaluated on merit and role fit.