Accounts Associate

S M Sehgal Foundation; Sanand; On-site; INR 450,000 - 750,000; Full time

Job summary

S M Sehgal Foundation invites applications for the position of Accounts Associate on an annually renewable fixed-term contract. The successful candidate will support day-to-day accounting for Gujarat State projects, ensuring accurate bookkeeping, field verification of expenses, and timely reporting.

The role requires GST, TDS, FCRA knowledge, strong Excel skills, and experience with ERP systems. Based in Sanand, Gujarat, with field visits as needed.

Qualifications

• Bachelor’s or master’s degree in commerce, accounting, finance or related discipline.
• Experience in accounting, financial management, taxation, and administrative operations, preferably in development sector.
• Working knowledge of accounting software/ERP, preferably Microsoft Dynamics 365.

Responsibilities

• Record and monitor project expenditure in Microsoft Dynamics 365 ERP with proper coding.
• Prepare project-wise expenditure statements and reports for monitoring.
• Maintain project-based books and ensure up-to-date financial records.

Skills

Accounting

Budget monitoring

Financial reconciliation

Documentation

Vendor coordination

MS Office Excel

Education

Bachelor’s or Master’s degree in commerce, Accounting, Finance

Tools

Microsoft Dynamics 365

MS Excel

Job description

Every person across rural India deserves to lead a more secure, prosperous, and dignified life. With that vision in mind, S M Sehgal Foundation’s mission is to strengthen community-led development initiatives to achieve positive social, economic, and environmental change across rural India. With support from the partners, S M Sehgal Foundation (Sehgal Foundation) designs and promotes rural development interventions that create opportunities, build resilience, and provide solutions to some of the most pressing challenges in India’s poorest communities.

Sehgal Foundation invites applications for the position of Accounts Associate on an annually renewable fixed-term contract.

Reporting

Manager Finance & Accounts

Experience

Minimum 3-5 years’ experience in relevant field.

Position Requirements

• Bachelor’s or master’s degree in commerce, Accounting, Finance, or a related discipline.
• Relevant experience in accounting, financial management, taxation, and administrative operations, preferably in the development sector.
• Working knowledge of accounting software and ERP systems, preferably Microsoft Dynamics 365.
• Understanding of GST, TDS, FCRA regulations, statutory compliance, and financial reporting requirements.
• Strong skills in bookkeeping, budget monitoring, expense verification, financial reconciliation, and documentation.
• Good analytical, organizational, and problem-solving skills, with strong attention to detail and accuracy.
• Effective written and verbal communication skills, with the ability to coordinate with field teams, vendors, and Head Office personnel.
• Ability to provide guidance and support to billing and procurement staff and coordinate regional finance and administrative activities.
• Willingness to undertake field visits for financial verification, monitoring, and audit-related activities.
• Proficiency in MS Office applications, particularly Excel, and the ability to prepare financial statements and expenditure reports.

Key Responsibilities/ Job Description

The Accounts Associate will support day-to-day accounting operations and ensure timely and accurate recording of financial transactions for projects of Gujarat State. The role involves, data entry, ensuring accurate bookkeeping, field-level validation of expenses, scrutiny of financial records, and coordination with project teams to maintain financial discipline and transparency, admin supervision and coordination with state and head office teams. Keys responsibilities include the following:

1. Financial Accounting and Reporting

• Record and monitor project expenditure in Microsoft Dynamics 365 ERP, ensuring accurate coding and allocation to the appropriate budget heads.
• Prepare project-wise expenditure statements and reports to support implementation teams in monitoring project progress and financial performance.
• Maintain accurate project-based books of accounts and ensure that financial records are complete and up to date.
• Regularly compare project budgets with actual expenditure, track utilization, and flag variances or potential overspending to the Finance & Accounts Manager.
• Prepare monthly Tax Deducted at Source (TDS) statements and maintain the supporting records.
• Review accounting entries and records for the Gujarat location to minimize errors and maintain data accuracy.
• Manage monthly settlement and reconciliation of staff and project advances, including timely follow-up with concerned personnel.
• Ensure compliance with applicable Foreign Contribution Regulation Act (FCRA) requirements for foreign-funded projects, including tracking fund utilization and preparing relevant reports.

2. Taxation and Statutory Compliance

• Verify the applicable Goods and Services Tax (GST) and TDS rates on bills and invoices in accordance with statutory requirements.
• Monitor GST-related compliance and payment timelines and follow up with vendors for pending GST submissions and supporting documentation.

3. Regional Finance, Administration and Capacity Building

• Coordinate finance, accounting, and administrative activities across the Gujarat State region.
• Lead and coordinate day-to-day administrative requirements for the regional office and project locations, ensuring timely resolution of operational needs.
• Guide and train billing and procurement officers on documentation standards and the accurate, timely submission of bills and invoices.

4. Field Verification, Audit Support and Coordination

• Undertake field visits to verify work progress and quality, validate submitted bills and supporting documents, and check the accuracy of project expenditure.
• Identify and promptly report suspected financial irregularities, discrepancies, or negligence to the appropriate authority.
• Coordinate with field teams, regional accountants, the Head Office Finance team, and other centres to ensure smooth and consistent financial operations.
• Liaise with vendors, service providers, and internal teams to facilitate timely payments and ensure compliance with organizational procedures.
• Support statutory, internal, and donor audits by compiling relevant records, providing documentation, and responding to audit queries within agreed timelines.

5. Asset Management and Office Administration

• Maintain and periodically update records of office and project assets, equipment, and stock.
• Support rental agreement documentation and coordinate rent payment processes for field offices across the Gujarat State region.
• Provide administrative support for office operations, including the issuance and tracking of purchase orders (POs) and job orders (JOs), as applicable, and maintenance of asset lists.
• Undertake other duties related to day-to-day finance, administration, and project operations as assigned by the reporting manager.

Compensation

Salaries at S M Sehgal Foundation are highly competitive. Women candidates are encouraged to apply.

Deadline for applying

October 20, 2026

* Preference will be given to candidates who can join immediately.* Candidates from underrepresented groups, especially women are encouraged to apply

Location

Sanand, Gujarat