ACCOUNTS ASSISTANT

Aabasoft; Ernakulam; On-site; INR 240,000 - 360,000; Full time

Job summary

Aabasoft in Kerala, India is seeking an Accounts Assistant to support the Accounts Manager with day-to-day financial operations. You will handle invoicing, data verification, and maintain accurate records while coordinating with sales and operations.

You will own the collections process, send reminders, follow up with clients, and prepare MIS reports on billing, receivables, and GST/TDS compliance. Freshers with strong academics may be considered.

Qualifications

• B.Com / M.Com / MBA (Finance) or equivalent qualification.
• Minimum 1–2 years of experience in accounts, billing, or finance roles.
• Prior GST & TDS compliance experience preferred.
• Hands-on experience with accounting software will be an added advantage.

Responsibilities

• Prepare and issue accurate sales invoices in a timely manner.
• Verify billing data against purchase orders, contracts, and delivery records.
• Maintain organized billing records and resolve billing discrepancies promptly.
• Coordinate with sales and operations teams to ensure correct invoicing.
• Take ownership of the collections process — proactively track outstanding receivables.
• Send timely payment reminders and follow up with clients via phone and email.
• Maintain an updated debtor aging report and escalate overdue accounts to the Manager.
• Reconcile received payments with invoices and update records accordingly.
• Coordinate with clients to resolve payment disputes and ensure timely closures.
• Prepare daily, weekly, and monthly MIS reports on billing, collections, and outstanding balances.
• Build and maintain Excel-based trackers for invoices, receivables, GST, and TDS.
• Provide accurate financial data to the Manager for review and decision-making.
• Assist in maintaining books of accounts and day-to-day accounting entries.
• Support in bank reconciliation and vendor payment tracking.
• File and organize financial documents, vouchers, and supporting records systematically.
• Assist in audit preparation by providing required documents and data.

Skills

Billing

Collections

Communication

Attention to detail

GST compliance

TDS compliance

Education

B.Com / M.Com / MBA (Finance) or equivalent qualification

Tools

Accounting software

Excel

Job description

Accounts Assistant

The Accounts Assistant will support the Accounts Manager in the day-to-day financial operations of the organization. The incumbent will be responsible for accurate billing, timely collection follow-ups, GST & TDS compliance support, and maintaining financial records with high accuracy. The role demands strong ownership of the collection process and proactive communication with clients and internal stakeholders.

Requirements

• Prepare and issue accurate sales invoices in a timely manner.
• Verify billing data against purchase orders, contracts, and delivery records.
• Maintain organized billing records and resolve billing discrepancies promptly.
• Coordinate with sales and operations teams to ensure correct invoicing.
• Take ownership of the collections process — proactively track outstanding receivables.
• Send timely payment reminders and follow up with clients via phone and email.
• Maintain an updated debtor aging report and escalate overdue accounts to the Manager.
• Reconcile received payments with invoices and update records accordingly.
• Coordinate with clients to resolve payment disputes and ensure timely closures.
• Prepare daily, weekly, and monthly MIS reports on billing, collections, and outstanding balances.
• Build and maintain Excel-based trackers for invoices, receivables, TDS, and GST.
• Provide accurate financial data to the Manager for review and decision-making.
• Assist in maintaining books of accounts and day-to-day accounting entries.
• Support in bank reconciliation and vendor payment tracking.
• File and organize financial documents, vouchers, and supporting records systematically.
• Assist in audit preparation by providing required documents and data.

What we Expect from you?

• B.Com / M.Com / MBA (Finance) or equivalent qualification.
• Minimum 1–2 years of experience in accounts, billing, or finance roles.
• Prior experience handling GST & TDS compliance is preferred.
• Hands-on experience with accounting software will be an added advantage.
• Freshers with strong academics and relevant internship experience may also be considered.

What you've got?

• Career Growth: Opportunity to build a career in Accounts and Finance.
• Practical Exposure: Hands-on experience in billing, collections, GST, TDS, bank reconciliation, and accounting operations.
• Learning Opportunities: Exposure to day-to-day financial processes and compliance activities.
• Professional Development: Opportunity to improve Excel, accounting software, communication, and reporting skills.
• Industry Experience: Experience working with clients, vendors, sales, operations, and internal teams.
• Responsibility & Ownership: Opportunity to independently manage billing and collection activities.
• Team Environment: Supportive and professional work environment with guidance from the Accounts Manager.