Account Officer

HLE Glascoat Limited; Anand; On-site; INR 450,000 - 650,000; Full time

Job summary

HLE Glascoat Limited in Anand, Gujarat, invites applications for a Finance Executive to manage receivables, supplier payments, banking activities, and reconciliation, ensuring accurate records and timely payments in a manufacturing environment. The ideal candidate has 3–6 years of experience, a B.Com/M.Com/MBA Finance, and working knowledge of GST, TDS, and SAP.

Proficiency in MS Excel and strong communication skills are required for effective coordination with sales, procurement, and finance

Qualifications

• Experience in accounts receivable, accounts payable, and ledgers.
• Experience with GST, TDS, and statutory compliance.
• Manufacturing sector experience preferred.

Responsibilities

• Monitor customer outstanding balances and settlements.
• Process supplier payments and vendor disbursements.
• Coordinate banking, reconciliations, and cash flow forecasting.
• Maintain ledgers and support monthly closings.
• Prepare MIS and reporting on collections and payments.

Skills

Accounts receivable

Accounts payable

GST

TDS

SAP

MS Excel

Bank reconciliation

Financial controls

MIS reporting

Education

B.Com / M.Com / MBA Finance or equivalent qualification

Tools

SAP

Job description

Job description

1. Job Objective

To manage customer receivables, collection follow-ups, supplier and vendor payments, bank transactions, and account reconciliations while ensuring effective working capital management, accurate financial records, timely payments, and compliance with company policies.

2. Key Responsibilities

A. Receivables & Customer Collections

• Monitor customer outstanding balances, credit periods, and overdue invoices.
• Follow up with customers, dealers, distributors, and institutional buyers for timely collections.
• Prepare daily and weekly customer ageing reports and collection forecasts.
• Coordinate with the sales and dispatch teams to resolve invoice, delivery, e-way bill, and documentation-related payment issues.
• Monitor customer credit limits and elevate overdue accounts to the Finance Manager.
• Reconcile customer ledgers and resolve short payments, deductions, debit notes, and credit note discrepancies.
• Ensure timely accounting and allocation of customer receipts against outstanding invoices.
• Track customer advances and ensure appropriate adjustment against sales invoices.
• Monitor retention money, security deposits, and other recoverable balances, wherever applicable.

B. Supplier & Vendor Payments

• Process payments to raw material suppliers, packaging material vendors, transporters, job workers, and other service providers.
• Prepare payment schedules based on due dates, cash availability, supplier terms, and business priorities.
• Ensure timely payments to critical suppliers to avoid disruption in raw material supply and production.
• Verify vendor bank details and maintain appropriate controls over changes to payment instructions.
• Reconcile vendor statements and resolve outstanding differences.
• Track supplier advances and ensure timely adjustment against invoices.
• Ensure appropriate withholding tax deductions and other applicable statutory compliance before releasing payments.

C. Banking & Treasury Coordination

• Prepare payment batches through internet banking or ERP systems, subject to authorized approval.
• Monitor daily bank balances, receipts, payments, and fund requirements.
• Perform bank reconciliations and investigate outstanding entries.
• Coordinate with banks regarding failed transactions, payment confirmations, and bank charges.
• Support preparation of short-term cash flow forecasts based on expected collections and supplier payment commitments.
• Ensure proper documentation and authorization for all banking transactions.

D. Accounting & Reconciliation

• Maintain accurate customer, supplier, and bank ledgers in the ERP/accounting system.
• Record receipts, payments, credit notes, debit notes, and other relevant transactions.
• Conduct periodic reconciliation of customer and vendor accounts.
• Monitor advances, unapplied receipts, overdue balances, and unreconciled transactions.
• Support monthly closing, balance sheet schedules, and audit requirements.
• Ensure proper filing and maintenance of invoices, payment vouchers, bank advice, and supporting documents.

E. MIS & Reporting

• Prepare daily collection and payment reports.
• Submit weekly customer ageing and overdue outstanding reports.
• Prepare supplier due-date and payment planning reports.
• Track collection targets against actual collections.
• Highlight overdue customer balances, disputed invoices, and critical supplier payment requirements to management.

3. Qualification & Experience

• B.Com / M.Com / MBA Finance or equivalent qualification.
• 3-6 years of relevant experience in finance and accounts, preferably in a manufacturing organization.
• Experience with customer collections, vendor payments, bank reconciliation, and ledger scrutiny.
• Working knowledge of GST, TDS, and other applicable statutory requirements.
• Experience with SAP

4. Required Skills

• Strong knowledge of accounts receivable, accounts payable, and working capital management.
• Proficiency in MS Excel, including PivotTables, lookup functions, and MIS reporting.
• Good communication and customer/vendor follow-up skills.
• Strong analytical skills and attention to detail.
• Ability to prioritize collections and payments based on business requirements.
• Understanding of manufacturing procurement, inventory receipt, invoicing, and dispatch processes.
• High integrity and adherence to financial controls.