Workplace Coordinator

Sodexo Ltd; Cork; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Wellbeing platform

Employee Assistance Programme

Virtual GP

Discount scheme

Pension plan

Learning & development

Bike to Work

Enhanced benefits

Job summary

Sodexo Ltd is seeking an organised Workplace Coordinator to support a busy office environment in Cork, Ireland. You will manage facilities, stock, and events, providing excellent support to employees, visitors and contractors.

Responsibilities include coordinating maintenance, deliveries, IT access, reception coverage and reporting. The role suits someone proactive with strong communication skills who can keep the workplace safe, welcoming and efficient.

Qualifications

• Strong organisational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proactive approach to problem-solving in a busy office.
• Confident with basic IT systems and access card processes.
• Ability to build positive relationships with staff, contractors and suppliers.

Responsibilities

• Maintain office spaces, hot desks, print stations, stationery and general readiness.
• Monitor stock levels and manage orders for catering supplies, beverages and stationery.
• Arrange maintenance works, waste management and subcontractor visits.
• Carry out regular workplace checks and support safety audits.
• Coordinate cleaning schedules and records.
• Provide reception cover and assist with front-of-house operations.
• Log, monitor and close workplace tickets; process catering invoices.
• Assist with IT equipment allocation and access card requests.
• Prepare workplace reports and maintenance updates.

Skills

Organised

Time management

Communication

Interpersonal skills

Problem solving

IT literacy

Access cards

Relationship building

Job description

Sodexo is looking for an organised, proactive and service-focused

Workplace Coordinator to support the smooth day-to-day running of a busy office environment.

This is a varied, hands-on role suited to someone who enjoys keeping a workplace organised, ensuring facilities run efficiently and providing excellent support to employees, visitors, contractors and suppliers.

You will play an important role in maintaining a safe, welcoming and fully operational workplace, coordinating facilities activities, managing stock and supplies, supporting office events and ensuring workplace issues are followed through to resolution.

Key Responsibilities

Workplace & Facilities Management: Maintain office spaces, hot desks, print stations, stationery cupboards and general workplace readiness.

Stock & Supplies: Monitor stock levels and manage orders for catering supplies, beverages, stationery, cleaning products, access cards and other workplace materials.

Facilities Coordination: Arrange maintenance works, repairs, waste management and subcontractor visits, ensuring the necessary estimates and approvals are obtained.

Health & Safety: Carry out regular workplace checks and support facilities inspections, audits and planned preventative maintenance activities.

Cleaning Coordination: Liaise with cleaning teams, coordinate regular meetings, maintain relevant records and support compliance documentation.

Reception & Front-of-House: Provide reception cover and assist with front-of-house operations when required.

Workplace Requests: Log, monitor, update and close workplace tickets, ensuring issues are followed through to completion.

Events & Catering: Coordinate catering for office events, process invoices and maintain accurate records of catering orders.

IT & Access Support: Assist with IT equipment allocation, maintain equipment stock records and manage employee access card requests.

Administration & Reporting: Prepare and distribute workplace reports, maintenance updates, event analysis and other relevant administrative information.

About You

You are a highly organised and dependable individual who takes pride in maintaining an efficient, professional and welcoming workplace.

You will ideally have:

• Strong organisational and time-management skills.
• The ability to manage multiple tasks and competing priorities effectively.
• Excellent communication and interpersonal skills.
• Strong attention to detail when maintaining records, reports, stock levels and audit documentation.
• A proactive approach to problem-solving and workplace support.
• Confidence using basic IT systems and handling workplace equipment and access card processes.
• The ability to build positive working relationships with employees, contractors, suppliers and internal stakeholders.
• An understanding of workplace facilities, health and safety procedures would be an advantage.

Why Sodexo?:

Working with Sodexo is more than a job; it’s a chance tobe part of something greater.

Belong in a company and team that values you foryou.

Act with purpose and have an impact through your everyday actions.

Thrive in your own way.

We also offer a range of perks, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering wellbeing support
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular high street retailers (also open to friends and family)
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Irelands enhanced benefits and leave policies

A little more about Sodexo:

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed tobeingan inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.