Work Control Administrator

NHS Ayrshire & Arran; Munster; On-site; EUR 21,000 - 28,000; Part time

Job summary

NHS Highland is recruiting a part-time Work Control Administrator in the Estates Department at Raigmore Hospital, Inverness. The role provides administrative services within a team to support the Estates function and helpdesk activities across the NHS Highland area.

The successful candidate will demonstrate strong MS Office skills, literacy and numeracy, and the ability to prioritise and communicate information clearly.

Qualifications

• HLT/HS diploma or equivalent in admin, IT or facilities context is preferred.
• Proficient with MS Office including Word, Excel, Access and PowerPoint.
• Experience with facilities maintenance workflows is desirable.
• Strong communication, literacy and numeracy are essential.
• Ability to prioritise, manage time and work on own initiative.

Responsibilities

• Provide administrative services to the Estates Department as part of a team.
• Support the Estates Helpdesk function and related activities.
• Ensure an effective Estates service is delivered across the NHS Highland area.

Skills

Communication skills

Interpersonal skills

Time management

Analytical thinking

Literacy & numeracy

Education

HNC/HND in Administration or SVQ3 Administration or equivalent

Tools

Microsoft Office (Word, Excel, Access, PowerPoint)

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

At NHS Highland we have part-time vacancy within our Estates Department for an Work Control Administrator based in the Estates Department, Raigmore Hospital, Inverness.

The successful candidate will provide administrative services, as part of a team, to the Estates Department to ensure that an effective Estates service is provided throughout the NHS Highland area, including participation in the Estates Helpdesk function, and all associated aspects.

What we are looking for

• HNC/HND in Administration or SVQ3 Administration or equivalent.
• The post holder should have a working knowledge and experience of Microsoft Office, including word, Excel, Access and PowerPoint.
• Experience in facilities maintenance workflows
• Excellent communication skills including good telephone manner, tact and diplomacy.
• Excellent literacy and numeracy skills.
• Good interpersonal skills.
• Ability to prioritise and manage time, and work, using own initiative.
• Ability to analyse information and communicate it in a straightforward manner.

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS) for this role.