VACANCY: Project Co-Ordinator

Irish Sport; Dublin; Hybrid; EUR 40,000 - 54,000; Full time

Job summary

Swim Ireland invites applications for a fixed-term 1-year Project Co-ordinator to drive the Swim Access Project. Reporting to the DEIB & Women in Sport Manager, you will plan, coordinate and monitor activities in line with funding guidelines.

You will lead audit preparation, training for pool auditors, maintain records, and work with partners across local and national levels. Flexibility for travel and safeguarding/GDPR compliance are essential.

Qualifications

• Third level qualification in a sport or health or community development related field and/or experience in the sports sector or project management field.
• Experience and understanding of community grant applications and delivery.

Responsibilities

• Planning and coordination of delivery of the Swim Access Project in line with the agreed action plan and funding guidelines
• Ensure that all project deliverables are to the appropriate levels of quality, on time and within budget, in accordance with the action plan and the overall project objectives.
• To co-ordinate the audit of swimming pools using the Swim Access tool
• To support preparation of audit reports as audited by the Swim Access tool
• To provide a quality training and education programme for pool auditors
• Support the steering group and partners around the project aims and objectives
• Develop and maintain an efficient project administration system including general administration, database management and financial records
• Work collaboratively with other organisations and networks where appropriate, both locally and nationally
• Maintain up-to-date files and records, preparing periodic reports as required
• Ability to travel regularly throughout the audit delivery area as required
• Ensure that the highest safeguarding and GDPR standards are ingrained throughout the project
• Other related duties as required by the needs of the project

Skills

Project planning

Coordination

Budget awareness

Stakeholder engagement

Education

Sport/health/community development degree

Grant applications experience

Job description

Swim Ireland, the National Governing Body for aquatics on the island of Ireland, have been successful in sourcing funding through the Disability Participation and Awareness Fund to support the expansion of the Swim Access Project. This project will utilise an accessibility audit tool for swimming pools, called Swim Access and scale its impact by transitioning from pilot delivery to structured rollout. For more information please see: Swim Access Project – Swim Ireland

To help deliver on the key objectives of the programme, Swim Ireland wish to appoint an experienced Project Co-ordinator for a fixed term 1-year contract. Reporting to the DEIB & Women in Sport Manager, the Project Co-ordinator will be responsible for leading and co-ordinating the successful delivery of the Swim Access Project in agreement with the funding guidelines and criteria.

Swim Ireland is the National Governing Body (NGB) for Swimming, Water Polo, Diving and associated Aquatic Disciplines on the island of Ireland. Swim Ireland’s Head Office is based at Irish Sport HQ, National Sports Campus, Blanchardstown, Dublin 15 with circa 60 employees. Swim Ireland’s remit as a Governing Body is to increase participation, run the competitive aspect of our sport and to provide a framework for regulation. For further information, please see our website at www.swimireland.ie .

Swim Ireland’s selection process aims to ensure that we get the right people recruited into the right role. We want to ensure that you have the best opportunity to display your skills and experience. Swim Ireland has identified Core Values that we consider to be integral to delivering exceptional service to our stakeholders. These Core Values are

• Skills, Professionalism, Knowledge
• Integrity and Excellence in Governance
• My Passion, Our Vision

If selected for interview, you will be provided with a candidate support pack giving you information and guidance on the selection process.

KEY RESPONSIBILITIES

Planning and coordination of delivery of the Swim Access Project in line with the agreed action plan and funding guidelines

• Ensure that all project deliverables are to the appropriate levels of quality, on time and within budget, in accordance with the action plan and the overall project objectives.
• To co-ordinate the audit of swimming pools using the Swim Access tool
• To support preparation of audit reports as audited by the Swim Access tool
• To provide a quality training and education programme for pool auditors
• Support the steering group and partners around the project aims and objectives
• Develop and maintain an efficient project administration system including general administration, database management and financial records
• Work collaboratively with other organisations and networks where appropriate, both locally and nationally
• Maintain up-to-date files and records, preparing periodic reports as required
• Ability to travel regularly throughout the audit delivery area as required
• Ensure that the highest safeguarding and GDPR standards are ingrained throughout the project
• Other related duties as required by the needs of the project

Other

• Attend Swim Ireland conferences, competitions and events as required.
• Attend leisure industry events and networking opportunities as required.
• Support other departments in Swim Ireland in the delivery of their work.
• Support the roll out of Swim Ireland initiatives.
• Other duties as required.

This job description is not to be regarded as exclusive or exhaustive; it is to be seen as enabling rather than restrictive and will be subject to regular review. It is intended as an outline indication of the areas of activity and will be amended considering the changing needs of the Activation/Participation Programme and/or Swim Ireland

EDUCATION & EXPERIENCE REQUIREMENTS

• A third level qualification in a sport or health or community development related field and/or experience in the sports sector or project management field
• Experience and understanding of community grant applications and delivery

KEY QUALITIES

• Excellent planning, organisational and administrative skills as well as good written, verbal, analytical and interpersonal skills
• Highly organised, with the ability to work well under pressure and have a flexible and
• adaptable work approach
• Effectively work as a team member and independently, with a high-level of self-motivation and ability to set and meet goals

ESSENTIAL REQUIREMENTS

• Eligibility to work in Ireland on a full-time basis.
• Some evening and weekend work is expected, with flexible working hours also required.
• Full, clean driving license and access to vehicle.
• Excellent working knowledge of IT and software packages including MSOffice, Word, Excel and PowerPoint.

APPOINTMENT SUBJECT TO SATISFACTORY

• Safeguarding & vetting requirements and reference checks.

RELEVANT DATES

Closing date for applications is the 16 th November 2026 with interviews to be held w/c 23 rd November.

RENUMERATION AND LOCATION

• The package will include a competitive salary commensurate with qualifications and experience.
• Position Location: Hybrid/Swim Ireland Head Office, Irish Sport HQ, Sport Ireland Campus, Blanchardstown, Dublin 15.

At Swim Ireland, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every element in the job description, we encourage you to apply anyway. You may be just the right candidate to for this or other roles. Swim Ireland is an Equal Opportunities Employer.