Utilities Contract & Maintenance Coordinator

Veolia | Ireland; Dublin; On-site; EUR 52,000 - 75,000; Full time

Job summary

Veolia Ireland is seeking a Utilities Contract & Maintenance Coordinator for our Blanchardstown site. The role leads maintenance planning, scheduling, and coordination across utility systems, ensuring safe, compliant operations and high asset reliability.

You will manage the Utilities Helpdesk, coordinate contractor access and permits, and drive continuous improvement in maintenance processes. This permanent, on-site role reports to the Site Manager and requires strong organizational skills and

Qualifications

• Experience in maintenance planning and scheduling of utilities assets.
• Strong coordination with CMMS and scheduling processes.
• Knowledge of regulatory and client requirements for site operations.
• Vendor management and budgeting capabilities.
• Commitment to safety and continuous improvement.

Responsibilities

• Maintenance Planning & Scheduling: Lead planning, scheduling and coordination of all preventive, predictive, corrective, and statutory maintenance activities. Manage daily, weekly, and monthly maintenance schedules through the CMMS. Coordinate equipment shutdowns, isolations, permits, system handovers and maintenance windows. Ensure alignment with site maintenance strategies and client requirements. Maintain vendor maintenance schedules and service delivery.
• Utilities Helpdesk & Work Management: Manage day-to-day operation of the Utilities Helpdesk. Review, prioritise and allocate maintenance requests. Lead daily Utilities Planning Meeting and communicate work activities, outages, risks and impacts. Coordinate contractor access and permit requirements. Track closure of maintenance requests and vendor reports.
• Reliability Engineering & Asset Performance: Monitor asset performance, reliability trends, equipment history, and maintenance effectiveness.

Job description

Background

Veolia is Ireland’s leading environmental services company. We provide a comprehensive range of energy, waste and water solutions and are dedicated to carbon reduction, protecting the environment and building the circular economy. We offer all employees a benefits package as standard which includes full VHI cover, pension and education assistance.

Background

Veolia is Ireland’s leading environmental services company. We provide a comprehensive range of energy, waste and water solutions and are dedicated to carbon reduction, protecting the environment and building the circular economy. We offer all employees a benefits package as standard which includes full VHI cover, pension and education assistance. When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone. It's why we're looking for someone who's just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

Utilities Contract & Maintenance Coordinator

Location: Blanchardstown

Duration: Permanent

Reports to: Site Manager

Hours : 39 Hours per week

Overview of the role

The Utilities Contract & Maintenance Coordinator is responsible for the leadership, coordination, planning, scheduling, reliability improvement, and financial management of all utilities maintenance activities across the site. The role ensures that utility systems are maintained safely, efficiently, and in full compliance with regulatory, client, and contractual requirements. Working within the client Engineering Utilities Team, this position provides operational leadership for maintenance planning, contractor management, reliability engineering, continuous improvement initiatives, budget control, and technical support. The role plays a critical part in driving asset reliability, optimizing maintenance performance, managing vendor relationships, and ensuring contractual obligations are delivered to the highest standard. The Utilities Contract & Maintenance Coordinator is a key contributor to site operational excellence, promoting a proactive maintenance culture focused on safety, compliance, efficiency, and continuous improvement.

Key Responsibilities

Maintenance Planning & Scheduling

• Lead the planning, scheduling, and coordination of all preventive, predictive, corrective, and statutory maintenance activities.
• Manage daily, weekly, and monthly maintenance schedules through the site CMMS.
• Coordinate equipment shutdowns, isolations, permits, system handovers, and maintenance windows to minimize operational disruption.
• Ensure all maintenance activities align with site maintenance strategies and client requirements.
• Maintain up-to-date vendor maintenance schedules and ensure service delivery against agreed plans.
• Coordinate resources, labour availability, equipment access, and maintenance priorities.

Utilities Helpdesk & Work Management

• Manage the day-to-day operation of the Utilities Helpdesk.
• Review, prioritize, and allocate maintenance requests in accordance with business and operational priorities.
• Lead the daily Utilities Planning Meeting, ensuring clear communication of work activities, outages, risks, and operational impacts.
• Coordinate contractor access and permit requirements.
• Track and ensure timely closure of maintenance requests and vendor reports.
• Develop and maintain preventive and corrective maintenance routines.
• Coordinate workload allocation for both day and shift-based technicians.

Reliability Engineering & Asset Performance

• Monitor asset performance, reliability trends, equipment history, and maintenance effectiveness