The Senior Group Payroll Specialist

Coffey; Galway; On-site; EUR 70,000 - 90,000; Full time

Job summary

Coffey is seeking a Senior Group Payroll Specialist to oversee end-to-end payroll operations for multiple entities in Ireland and the UK. You will manage weekly and monthly Payroll, ensure compliance with Revenue and HMRC, and partner with HR and Finance to deliver accurate reporting.

The ideal candidate has 5+ years of payroll experience, IPASS qualification, strong Excel skills, and excellent stakeholder management.

Qualifications

• 5+ years of end-to-end payroll processing experience.
• Qualified IPASS payroll certification.
• Knowledge of Irish and UK payroll legislation.

Responsibilities

• Manage end-to-end weekly and monthly payrolls for multiple entities.
• Ensure compliance with Revenue and HMRC requirements.
• Collaborate with HR and Finance to streamline data.
• Prepare payroll reporting and year-end processes.
• Drive payroll process improvements and support audits.
• Serve as primary contact for payroll queries.
• Oversee expenses and BIK where applicable.
• Support transitions to new timesheet systems.
• Assist with end-of-year processing and software updates.

Skills

IPASS

End-to-end payroll

UK & Ireland payroll

Excel advanced

Stakeholder management

Education

IPASS qualification

Tools

Payroll software

MS Excel

Job description

The Senior Group Payroll Specialist will manage the payroll function with end-to-end payroll operations for multiple entities across Ireland & UK. Operating within the finance team, this role requires a strong understanding of Irish & UK payroll legislation, excellent stakeholder management, and a continuous improvement mindset. This role has potential to evolve into a Group Payroll Manager role in the future.

Location

Key Responsibilities

• Payroll Processing: Manage end-to-end weekly and monthly payrolls for multiple corporate entities, ensuring completeness and accuracy of calculations. Complete associated reporting for each payroll period including hours analysis preparation.
• Compliance & Statutory Requirements: Manage all Payroll Taxes including Benefit in Kind elements, reporting through Revenue’s Online Service (ROS) & HMRC.Submission of Pension contributions for multiple entities in both jurisdictions.
• Cross-Functional Collaboration: Partner with HR, Finance & Other Departments to streamline data collection.
• Reporting & Reconciliation: Responsible for payroll & related tax journals on the finance ERP system, month-end reconciliations of payroll and related nominal accounts, and preparation of CSO & National Statistics returns.
• Process Improvements: Drive & Implement payroll process improvements in alignment with HR and Finance teams. Assist with possible new timesheet system implementation.
• Advisory: Act as the primary point of contact for all payroll & related tax queries.
• Expenses: Manage staff expenses, ensuring compliance with company policy and Revenue / HMRC rules.
• Auditing: Fulfil payroll aspect of annual external statutory audit & any other related external audits.Conduct Internal BIK audits regularly throughout the year.
• Other: End of year Processing for payroll and software updates.

Qualifications & Requirements

• Experience: 5+ years of relevant, end-to-end payroll processing experience, ideally within a medium/large corporate environment or payroll bureau. Construction experience desirable but not essential. Experience in Benefit in Kind, in particular around the vehicles element, would be an advantage.
• Education & Certification: A recognised payroll qualification such as IPASS is essential.
• Technical Proficiency: Advanced knowledge of Irish & UK payroll software and intermediate-to-advanced Microsoft Excel skills.
• Compliance Knowledge: Thorough understanding of Revenue & HMRC guidelines including statutory deductions, salary sacrifice etc.
• Other Skills: Exceptional organisational skills, high attention to detail. Team player with the ability to build relationships at all levels within the organisation. Excellent communication skills. Self‐motivated and the ability to manage work within fixed deadlines.
• Driving Licence: Full, clean Irish or EU driving licence.
• Right to Work: Candidates must have an existing legal right to work in Ireland.

About Us

Coffey is a family-owned water infrastructure and civil engineering specialist established in 1974. We are passionate about safety and have been delivering critical infrastructure projects on time and within budget for nearly 50 years. The hallmarks of our contracts are innovative solutions, engineering ingenuity, professional construction management and adherence to the highest safety and quality standards.