Technial Records Administrator

Harmonics Recruitment; Dublin; On-site; EUR 28,000 - 36,000; Full time

Job summary

Harmonics Recruitment seeks a Records Administrator for our Dublin-based aviation records function. You will manage customer incoming documentation for engine slots, maintain file structures, and review documentation to ensure accuracy and timely closure of issues with customers and external parties.

Ideal candidates will have aviation experience, strong attention to detail, and proficiency in MS Excel and MS Outlook.

Qualifications

• Aviation experience is essential.
• Self-motivated and capable of working on own initiative.
• Thorough approach with high attention to detail and accuracy.
• High affinity for numbers, analytical thinking and technical understanding.
• Excellent communication skills both verbal and written.
• Strong interpersonal skills and ability to work in a team.
• Willingness to travel for work/training as required.
• Experience with MS Excel and MS Outlook.

Responsibilities

• Management of Customer incoming documentation for engine slots in various MRO facilities.
• Creation & management of documentation file structures.
• Update of various record systems & Weekly Tracker reports.
• Review customer supplied documentation for accuracy & communicate with Customer & outside parties to close off open issues.
• Use manuals and service documentation to review Life Limited Cycle Restrictions on LLPs.
• Keep up to date with Airworthiness Directives relevant to the role.
• Use company databases containing live and archived engine/component records.
• Review shop documentation for completeness and correctness to ensure timely engine releases.
• Assist with development of new IT systems to aid the role.
• Assist other Engineering and Technical Records teams as required.

Skills

Aviation experience

Attention to detail

Analytical thinking

Communication skills

Teamwork

Tools

MS Excel

MS Outlook

MS Office

Job description

About the job Technial Records Administrator

Our client are part of a large European based aviation network and provide records services to their team. Core functions are review of supplied documentation ensuring compliance to OEM, Airworthiness standards & Customer requirements. Job requires liaising with colleagues in various positions in the organisation to ensure the timely induction and departure of engines. The management of all supplied documentation, maintenance of various IT systems such as Engine Documentation Control Centre and generation of standardised outgoing Documentation Pack. Their work requires high levels of awareness and attention to detail, also requires short response times as well as communication with all stakeholders involved. Full training will be provided on the job.

Job Title: Records Administrator

Team: Technical Services Records

Location: Dublin facility

Reporting To: Head of Technical Services Provision Group

Contract Type: Permanent (S ubject to a 6 month probationary period)

Overall Responsibility:

• Management of Customer incoming documentation for engine slots in various MRO facilities.
• Creation & management of documentation file structures.
• Update of various record systems & Weekly Tracker reports.
• Review customer supplied documentation for accuracy & communication with Customer & any necessary outside parties to close off open issues with paperwork.
• Use and interpret Original Engine Manufacturers Manuals and Service Documentation to review Life Limited Cycle Restrictions on LLPs being analysed.
• Keeping up to date with any new and Critical Airworthiness Directives relevant to our role.
• Use company's specialised computer databases containing live and archived engine/component records.
• Reviewing shop documentation for completeness and correctness to ensure a timely release of the engines.
• Assist with the development of new IT systems to assist with our role.
• Assist other Engineering and Technical Records teams in the Technical Services Provision team as dictated by customer demands.

Person Specification:

• Aviation Experience is Essential
• Must be self-motivated and capable of working on own initiative.
• Thorough approach to work with high attention to detail and accuracy.
• High affinity for numbers, analytical thinking and technical understanding required.
• Excellent communication skills both verbal and written.
• Strong interpersonal skills with a professional and flexible approach to work.
• Strong ability to work in teams.
• Willingness to enrol in training and to travel as necessary for work related / training related issues.
• Experience with MS Excel and MS Outlook.
• Aircraft and/or aircraft engine knowledge would be an advantage.

Skills:
IT System Proficiency, MS Office Skills, Aviation Regulatory and Documentation Compliance