Talent Coordination Executive

Brightwater Executive; Dublin; Hybrid; EUR 35,000 - 48,000; Full time

Benefits offered by this job

Hybrid working options

Career development opportunities

Exposure to senior-level recruitment

Job summary

Brightwater Executive is seeking a highly organised Talent Coordination Executive to support a fast-paced senior recruitment team. The role blends candidate sourcing, recruitment coordination (screening through interview prep and feedback), CRM management, and broad administrative support across multiple assignments.

You will build talent pipelines, schedule interviews, manage records, assist with offers and onboarding, and help generate reports.

Qualifications

• 2–3 years’ experience in a similar role.
• Experience in administration, recruitment coordination, or office support.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Confident using CRM systems, Microsoft Office, and online platforms.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, positive, and team-oriented approach.
• Hybrid and flexible working options available.

Responsibilities

• Provide Recruitment Administration support across live assignments.
• Prepare candidate profiles, interview packs, and client documentation.
• Maintain candidate records and recruitment files; assist with onboarding.
• Conduct candidate sourcing across LinkedIn, job boards, and databases.
• Identify and engage potential candidates and build pipelines.
• Schedule interviews and manage diaries for multiple stakeholders.
• Prepare candidates for interviews and relay timely feedback.
• Maintain CRM data, generate reports, and assist with market insights.
• Support team with market mapping, job postings, and process improvements.

Skills

CRM experience

Microsoft Office

Time management

Attention to detail

Written communication

Verbal communication

Multi-tasking

Teamwork

Hybrid work

Tools

CRM systems

LinkedIn

Job boards

Database management tools

Job description

We are seeking a highly organised and proactive Talent Coordination Executive to support a busy and fast-paced senior recruitment team. This is a varied role that combines candidate sourcing, recruitment coordination (from candidate screening to interview prep & feedback), CRM management, and administrative support across multiple recruitment assignments. The successful candidate will play a key role in ensuring a seamless experience for both candidates and clients while supporting consultants in delivering high-quality recruitment campaigns.

Key Responsibilities

Recruitment Administration

• Support consultants with the administration of live recruitment assignments.
• Prepare candidate profiles, interview packs, and client documentation.
• Manage candidate records and maintain accurate recruitment files.
• Assist with offer management and onboarding administration where required.

Candidate Sourcing & Talent Mapping

• Conduct candidate searches across LinkedIn, internal databases, job boards, and other sourcing channels.
• Identify and engage potential candidates for current and future opportunities.
• Build and maintain talent pipelines across key disciplines.

Interview Coordination

• Schedule interviews between candidates and clients.
• Manage interview diaries and coordinate availability across multiple stakeholders.
• Prepare candidates for interviews and ensure all relevant information is communicated in a timely manner.
• Collect interview feedback and update systems accordingly.

CRM & Database Management

• Maintain and update candidate and client records within the CRM system.
• Ensure all recruitment activity is accurately recorded and compliant with internal processes.
• Support database cleansing, reporting, and talent pool management initiatives.
• Assist with generating recruitment reports and market insights for clients when required.

Team & Business Support

• Support consultants with market mapping and research projects.
• Assist with job advert creation and posting across multiple platforms.
• Contribute to improving recruitment processes and operational efficiencies.
• Provide general administrative support to the wider team.

Skills & Experience

We are looking for someone who enjoys working in a busy environment, takes pride in delivering exceptional service, and has a genuine interest in people and recruitment.

• 2-3 years’ experience in similar role
• Previous administration, recruitment coordination, customer service, or office support experience.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Confident using CRM systems, Microsoft Office, and online platforms.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• A proactive, positive, and team-oriented approach.
• Hybrid and flexible working options.
• Career development and progression opportunities.
• Exposure to senior-level recruitment projects and clients.
• Collaborative and supportive team environment.
• Ongoing training and professional development.