Stores and Warehousing Manager

Dublin Zoo; Dublin; On-site; EUR 60,000 - 90,000; Full time

Job summary

Dublin Zoo is seeking an experienced Store and Warehousing Manager to oversee stores, procurement and supplier relations. The role focuses on efficient supply chain management, inventory levels, and compliance across the organisation.

The successful candidate will manage budgets, implement effective storage systems, and maintain accurate records while coordinating with department heads and external partners to ensure smooth operations.

Qualifications

• Proven experience managing budgets, stores operations and inventory management.
• Experience in procurement management and supplier relationship management.
• Proficiency in Microsoft Word and other relevant software applications.
• Strong organisational and administrative skills.

Responsibilities

• Manage all aspects of the stores operation including receipt, storage and distribution of goods.
• Maintain accurate inventory records and conduct regular stock audits.
• Ensure proper storage conditions and compliance with health and safety regulations for storage of goods.
• Develop and implement effective storage systems and procedures; monitor stock levels and liaise with department heads.
• Process invoicing for stores and procurement; liaise with Supplier and Animal Registrar for delivery of animals and samples as needed.

Skills

Budget management

Stores operations

Inventory management

Procurement management

Supplier relationships

MS Word

Communication

Teamwork

Tools

Accounts package

MS Word

Job description

Dublin Zoo holds the prestigious position of being one of Ireland’s top Family Attraction’ for almost 200 years. Our purpose is to save wildlife and inspire a passion for nature - one person, one family at a time.

We are seeking an experienced and detail-oriented Store and Warehousing Manager to join our team. This is a key operational role responsible for managing the Stores function whilst also overseeing procurement processes and supplier relationships. The successful candidate will play a vital role in ensuring efficient supply chain management and maintaining appropriate inventory levels across the organisation.

Requirements

• Manage and oversee all aspects of the stores operation, including receipt, storage, and distribution of goods
• Maintain accurate inventory records and conduct regular stock audits
• Ensure proper storage conditions and compliance with food safety standards for both perishable and non-perishable goods, adhering to relevant health and safety regulations
• Develop and implement effective storage systems and procedures
• Monitor stock levels and liaise with department heads regarding supply requirements
• Process invoicing for stores and the wider zoo departments
• Liaise with Animal Registrar on possible collection/delivery of Animals to Dublin Airport
• Deliver samples to UCD/Irish Equine Centre Procurement

Procurement

• Review, evaluate, and update existing procurement processes to improve efficiency and cost-effectiveness
• Manage procurement workflows including the raising of accurate purchase orders on our accounts package before the goods are ordered and ensure adherence to procurement policies
• Identify opportunities for process improvement and implement changes
• Source suppliers and maintain relationships with key vendor partners
• Negotiate contracts and terms with suppliers to achieve value for money and communicate this to your line manager
• Ensure all procurement complies with organisational policies and procedures
• Monitor supplier performance and manage any issues or complaints Manage procurement workflows and ensure adherence to procurement policies
• Identify opportunities for process improvement and implement changes
• Source suppliers and maintain relationships with key vendor partners
• Negotiate contracts and terms with suppliers to achieve value for money
• Ensure all procurement complies with organisational policies and procedures
• Monitor supplier performance and manage any issues or complaints

General

• Prepare and manage procurement-related documentation and reports
• Ensure tax and insurance are up to date on all vehicles including servicing for all vehicles
• Produce regular reports on stores operations and procurement activities for senior management
• Ensure all activities comply with relevant legislation and organisational policies
• Maintain professional communication with internal and external stakeholders
• Support the organisation's commitment to our CARE values: We Care, We are A Team, We are Respectful, We are Excellent

Qualifications and Experience

• Proven experience managing budgets, stores operations and inventory management
• Experience in procurement management and supplier relationship management
• Proficiency in Microsoft Word and other relevant software applications
• Sound understanding of relevant health and safety regulations relating to storage
• Excellent organisational and administrative skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Attention to detail and accuracy in record-keeping
• Problem-solving skills and ability to manage issues proactively
• Experience with inventory management systems
• Familiarity with cost control and budget management

Competencies and Values

• The successful candidate will demonstrate:
• Reliability and professional conduct
• Flexibility and adaptability to organisational needs
• Commitment to excellent customer service (both internal and external)
• Alignment with Dublin Zoo's CARE values
• Ability to prioritise workload and meet deadlines
• Strong interpersonal and stakeholder management skills

Performance Indicators

• The Stores and Procurement Manager will be evaluated based on:
• Adherence to safety standards.
• Cost control and inventory management
• Stock control and the application of a procurement system
• Compliance with regulatory requirements.