Site Administrator / Document Controller

ICDS (UK) Ltd; Dublin; On-site; EUR 40,000 - 45,000; Full time

Benefits offered by this job

Pension contribution

Career progression

Job summary

ICDS (UK) Ltd on site in South Dublin seeks a Site Administrator/Document Controller to manage and control project documentation for a large residential development. You will maintain drawing registers and RFI logs, coordinate with managers and subcontractors, and ensure timely distribution of documents with EDMS systems.

The role requires 2–3 years in site administration or document control, strong MS Office skills, and high attention to detail. Competitive €40-45k salary plus package on offer.

Qualifications

• 2–3 years of experience in site administration or document control.
• Experience on large-scale residential or construction projects is preferred.
• Strong attention to detail and ability to work in a fast-paced environment.

Responsibilities

• Manage and maintain all project documentation in line with procedures.
• Ensure document control processes, including versioning, approvals and distribution.
• Upload, track, and manage documents in EDMS / CD environment.
• Coordinate with project managers, engineers, subcontractors and design teams for timely document flow.
• Maintain drawing registers, RFI logs and document trackers.
• Ensure compliance with project and regulatory requirements.
• Provide administrative support to the site team and assist with handover documentation.

Skills

Site administration

Document control

MS Office

EDMS / CD Environment

Tools

EDMS / Common Data Environment

Job description

Site Administrator / Document Controller (Residential)

South Dublin/Dublin City

€40-45k + Package

An excellent opportunity has arisen for an experienced Site Administrator/Document Controller to join a Tier-1 main contractor on a large-scale residential development in South Dublin.

This is a key role within a busy project team, ensuring the efficient management, control, and distribution of all project documentation.

Key Responsibilities:

• Manage and maintain all project documentation in line with company procedures
• Ensure accurate document control processes, including version control, approvals, and distribution
• Upload, track, and manage documents using project management systems (e.g. EDMS / Common Data Environment)
• Liaise with project managers, engineers, subcontractors, and design teams to ensure timely document flow
• Maintain drawing registers, RFI logs, and document trackers
• Ensure all documentation is compliant with project and regulatory requirements
• Support the site team with administrative duties as required
• Assist with handover documentation and project close-out

Requirements:

• Minimum 2–3 years’ experience in a Site Administration/Construction/Document Controller role, ideally within construction or engineering
• Experience working on large-scale projects (residential experience advantageous)
• High attention to detail and ability to work in a fast-paced environment
• Proficient in Microsoft Office and document management software

Benefits:

• Competitive salary (€40-45k)
• Pension contribution
• Career progression opportunities within a leading contractor