Site Admin / Document Controller - Rathdrum, Wicklow

Suir Engineering; Rathdrum; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

23 days annual leave

Pension contributions

Maternity/Paternity leave

Private health insurance

Life and disability cover

EAP for employees and families

CPD and chartership support

International project opportunities

Job summary

Suir Engineering, based in Rathdrum, Co Wicklow, seeks a Site Admin / Document Controller to support a pharmaceutical project. You will manage site records, inductions, deliveries and the IMS documentation to ensure compliant, timely administration.

This role requires strong admin experience, attention to detail, and proficiency with MS Office and construction management software. You will work with site personnel and QA to maintain accurate records and support continuous improvement under the

Qualifications

• Administration experience essential.
• Experience in the construction industry is an advantage but not essential.
• High level of attention to detail.
• Ability to communicate with Management and site-based personnel.
• Capable of multi-tasking and meeting deadlines.
• Ability to use your initiative.
• IT Skills - Proficient with Word, Excel, Visio, PowerPoint and Adobe Acrobat Pro DC.
• Experience with Construction Management Software (E.g. EIDA, BIM 360, Procore) would be an advantage.

Responsibilities

• Provide daily administrative support to the site, project and management teams.
• Maintain accurate records, trackers and documentation relating to site personnel and deliveries.
• Manage weekly reviews of timesheets and attendance records.
• Coordinate site inductions and maintain induction records.
• Organise site deliveries and maintain delivery records.
• Support EHS administrative tasks and confidential documentation.
• Assist with site office supplies and stock levels.
• Liaise with site personnel, subcontractors and management to complete admin requirements.

Skills

Administration

Attention to detail

Multi-tasking

Communication

Initiative

CPD/upskilling

ISO 9001

Tools

Microsoft Office

Adobe Acrobat Pro DC

EIDA

BIM 360

Procore

Job description

We have an exciting opportunity for a Site Admin / Document Controller to join Suir Engineering. This position will be based on a Pharmaceutical project in Rathdrum, Co Wicklow.

Here in Suir Engineering we are a leading international provider of innovative Mechanical, Electrical and Instrumentation Engineering Solutions. Our core sectors are Energy, Power and Renewables, Pharma, Food & Beverage, and Data Centres. We provide best in class contracting solutions with in-house, flexible resources capable of delivering a personable and consistent service to our customers. Over the past 40 years we have delivered projects for Irish and multinational clients across the globe. We are currently expanding significantly, and are delivering large scale projects across Ireland, the U.K, Germany, Denmark and Sweden.

Overall Role Objective

The Document Controller is responsible for creating, maintaining, distributing, and filing all central integrated management system documentation and ensuring all QA department administration work is completed.

What you will be doing?

Site Administrator Duties

• Provide daily administrative support to the site, project and management teams, assisting with the smooth day-to-day running of the site office. Including maintaining accurate records, trackers and documentation relating to site personnel, training, attendance, deliveries, expenses and general site administration.
• Manage weekly reviews of timesheets and attendance records, including system control, daily attendance updates and required attendance uploads.
• Manage and coordinate site inductions, including booking and maintaining accurate induction records.
• Book and coordinate site deliveries, maintain accurate delivery records, upload delivery dockets and supporting documentation, and support the organisation of incoming and outgoing deliveries.
• Provide EHS administrative support, including the organisation, filing, distribution, maintenance and secure disposal of EHS and other confidential documentation.
• Assist with the management and organisation of site office supplies, including monitoring stock levels.
• Assist with accommodation and transport arrangements for direct staff and site personnel.
• Liaise with site personnel, subcontractors, suppliers and management to ensure all administrative requirements are completed accurately and efficiently.
• Ensure confidential and sensitive documentation is securely stored, handled and disposed of in accordance with company procedures.
• Any other reasonable and relevant duties as requested by your manager, necessary to meet the ongoing needs of the company.

Document Controller Duties

• Manage and coordinate all IMS documentation with the QA team and various stakeholders.
• Ensure the various prints of procedures and documents are kept up to date and maintained for record purposes.
• Develop and revise policies, procedures and document templates that align to the corporate architecture.
• Responsible for the timely, accurate and efficient management and implementation of documents including access and revision control.
• Maintain the correctness and completeness of text, artwork, and items in all documents for both paper and online documentation.
• Monitor and periodically report metrics of usage, document status, and released/obsolete documents in the IMS.
• Work closely with subject matter experts, engineering project teams, support teams, and other stakeholders to create, maintain and approve high-quality documentation.
• Participate and comply with Integrated Management System (IMS) requirements.
• Control the IMS change management process and issue change notifications.
• Use Construction Management Software for the management of documentation.
• Support site personnel with the distribution of relevant IMS documentation.
• Support site personnel with the set-up and operation of construction management software.
• Organise all QA department documentation.
• General administration and office-based duties.
• Any other reasonable and relevant duties as requested by your manager, necessary to meet the ongoing needs of the company.

Is this the job for me?

• Administration experience essential.
• Experience in the construction industry is an advantage but not essential.
• High level of attention to detail.
• Ability to communicate with Management and site-based personnel.
• Capable of multi-tasking and meeting deadlines.
• Ability to use your initiative.
• IT Skills - A high level of proficiency with Microsoft Office applications (Word, Excel, Visio, PowerPoint) and in Adobe Acrobat Pro DC.
• Experience in Construction Management Software (E.g. EIDA, BIM 360, Procore) would be an advantage.
• Knowledge of layout and design principles preferred.
• Must be prepared to upskill where necessary, with CPD in terms of new software or industry procedures particularly relevant.
• Experience of ISO 9001:2015 would be advantageous.

In Return From Suir Engineering

• 23 days annual leave
• Company Pension contributions - no waiting periods
• Paid Maternity and Paternity Leave
• Private Health Insurance contribution
• Life and Disability cover
• EAP for employees and their families
• Educational Assistance, CPD, Chartership supports and upskilling opportunities
• Opportunities for international assignments to work on one of our European projects in Sweden, Denmark, or Germany.

Our way of workingis called the Suir Way, designed to help us on a journey of continuous improvement.

• Our people are empowered to make changes to ensure a quality install through effective ways of working.
• Our people have a voice and feel empowered.
• We have an in-built culture of innovation, learning and continuous improvement.
• Value is delivered every step of the journey.Our efficient processes deliver value.
• We have a standard, consistent and fully integrated health, safety, environment, and quality system within the business.

Suir Engineering are an equal opportunities employer, we value our greatest asset …. our People.