Service Administrator

Red Chair Recruitment; Munster; On-site; EUR 35,000 - 40,000; Full time

Job summary

Red Chair Recruitment is seeking an organised Service/Transport Administrator to manage a fleet of about 25 HGV trucks in County Kerry. The role focuses on servicing, inspections, CVRT testing and compliance documentation to keep costs and downtime to a minimum.

You will maintain vehicle files and reports, liaise with garages and suppliers, and provide general admin support to the transport and operations teams.

Qualifications

• Experience in transport, fleet or logistics administration.
• Experience with HGVs or fleet operations is advantageous.
• Understanding of servicing schedules and CVRT testing.
• Experience keeping maintenance records and compliance docs.
• Strong organisational and numerical skills; high attention to detail.
• Proficient in Excel and fleet software.

Responsibilities

• Coordinate scheduled servicing, maintenance, and inspections.
• Monitor CVRT testing and roadworthiness renewal deadlines.
• Maintain accurate vehicle files, service cards, and records.
• Track vehicle tax, insurance and certificates.
• Liaise with garages, dealerships and suppliers.
• Monitor maintenance expenditure and invoices.
• Schedule maintenance to minimise vehicle downtime.
• Record defects and coordinate repairs.
• Prepare reports on costs, availability and maintenance.
• Provide general administrative support to transport and operations teams.

Skills

Organisational skills

Numerical skills

Administrative skills

Excel

Fleet management systems

Communication skills

Tools

Fleet management software

Microsoft Office Suite

Job description

We are seeking an organised and detail-oriented Service/Transport Administrator to manage a fleet of approximately 25 HGV trucks in County Kerry. The successful candidate will ensure servicing, inspections, CVRT testing, compliance documentation and associated costs are accurately monitored and maintained.

Key Responsibilities

• Coordinate scheduled servicing, preventative maintenance, repairs and vehicle inspections.
• Monitor CVRT testing, roadworthiness requirements and documentation renewal deadlines.
• Maintain accurate vehicle files, service cards, maintenance records and compliance documentation.
• Track vehicle tax, insurance and other relevant certificates.
• Liaise with garages, dealerships and suppliers to arrange servicing, repairs and testing.
• Monitor maintenance expenditure, repair invoices and servicing costs, following up on discrepancies.
• Schedule maintenance proactively to minimise vehicle downtime.
• Record vehicle defects and ensure necessary repairs are completed before vehicles return to service where required.
• Maintain fleet spreadsheets or management systems and prepare reports on costs, vehicle availability and outstanding maintenance.
• Provide general administrative support to the transport and operations teams.

Candidate Requirements

• Previous experience in transport, fleet or logistics administration, vehicle maintenance or a similar role.
• Experience with HGVs, commercial vehicles or fleet operations is advantageous.
• Understanding of servicing schedules, CVRT testing and roadworthiness requirements.
• Experience maintaining service records, compliance documentation and maintenance schedules.
• Strong organisational, numerical and administrative skills, with excellent attention to detail.
• Proficiency in Microsoft Office, particularly Excel, and fleet management systems.
• Good communication skills and the ability to liaise with drivers, garages and suppliers.
• A proactive approach to managing deadlines, costs and compliance requirements.

This is a permanent position with a starting Salary in the region of €35,000–€40,000, depending on experience.