Senior Procurement Specialist

The Fidelis Partnership; Dublin; On-site; EUR 60,000 - 90,000; Full time

Job summary

The Fidelis Partnership is seeking a Procurement & Vendor Management Specialist to join a hands-on team supporting technology, professional services, information services and corporate suppliers. You will handle supplier renewals, purchase orders, onboarding and reporting, while maintaining accurate records and driving commercial outcomes.

This role requires strong organisation, financial acumen and the ability to manage multiple priorities with rigor.

Qualifications

• Experience in procurement, purchasing, vendor management, finance operations or similar environment.
• Experience managing or supporting supplier renewals, purchase orders, invoices, quotations or onboarding.
• Exposure to software, SaaS, licences, data services or professional services.
• Experience using an ERP or P2P platform such as SAP, Oracle, Coupa, Ariba or similar.

Responsibilities

• Manage software, data and service renewals, including renewal dates and notices.
• Ensure renewal and commercial decisions are made ahead of deadlines.
• Create and maintain purchase orders with accurate supplier records and approvals.
• Reconcile contracts, budgets, purchase orders and invoices, resolving exceptions.
• Analyse supplier spend and renewal data using Excel and reporting tools.
• Support supplier onboarding, governance reviews and offboarding with coordinating evidence and approvals.
• Negotiate routine pricing and terms, escalating complex matters when needed.
• Maintain auditable records of decisions, savings and actions.
• Collaborate with owners, suppliers, and teams to coordinate procurement activity.

Skills

Commercial Judgement

Financial & Purchase-to-Pay Knowledge

Excel & Data Analysis

Organisation & Delivery

Supplier & Stakeholder Communication

Control & Evidence Discipline

Systems & Process Improvement

Procurement/Vendor Management

ERP/P2P Experience

Education

CIPS study or related qualification

Tools

SAP

Oracle

Coupa/Ariba

Job description

The Fidelis Partnership is a leading privately-owned, Bermuda-based Managing General Underwriter, which, through its subsidiaries, is a global underwriter of property, bespoke and specialty insurance and reinsurance products. The Fidelis Partnership is one of the largest Managing General Underwriters globally and its operations also include outwards reinsurance, claims handling, exposure management and portfolio analytics. The Fidelis Partnership also sponsors and incubates specialist MGAs through its Pine Walk platform. The Fidelis Partnership is separately owned and managed from the ownership and management of Fidelis Insurance Group.

Across product lines and geographies, we focus on three diversified pillars: reinsurance, specialty and bespoke solutions. We are truly diversified. Our long-standing partnerships with capital providers and quota share partners make us nimble. Our breadth of expertise and capabilities deliver outstanding market returns.

The role

We are looking for a Procurement & Vendor Management Specialist to join a hands-on team supporting technology, professional services, information services and corporate suppliers.

You will support a broad range of procurement and vendor management activities, including supplier renewals, purchasing controls, purchase orders, commercial coordination, supplier onboarding and reporting.

This role would suit someone who is highly organised, comfortable working with financial and commercial information, and able to manage multiple priorities while maintaining accurate and reliable records.

Key accountabilities

• Manage software, data and service renewals, including renewal dates, notice periods, usage, quotations and stakeholder decisions.
• Ensure renewal and commercial decisions are managed ahead of deadlines, allowing appropriate time to renegotiate, consolidate or exit arrangements.
• Review procurement requests and quotations for completeness, commercial logic, coding, approvals and alignment with business requirements.
• Create and maintain purchase orders, ensuring supplier records and supporting approvals remain accurate.
• Reconcile contracts, budgets, purchase orders, commitments and invoices, investigating and resolving any exceptions.
• Analyse supplier, spend, renewal and purchasing data using Excel and other reporting tools.
• Support supplier onboarding, governance reviews, reassessments and offboarding by coordinating evidence, approvals and actions.
• Negotiate routine pricing and commercial terms, escalating legal, risk or more complex commercial matters where appropriate.
• Maintain clear and auditable records of decisions, approvals, savings, obligations and follow-up actions.
• Work closely with business owners, suppliers and specialist teams to coordinate procurement and vendor management activity.
• Support improvements to workflows, templates, reporting and data quality while maintaining appropriate controls.

Skills & experience

• Commercial Judgement: An understanding of how demand, pricing, volume, contract terms and commitments can impact value and overall cost.
• Financial & Purchase-to-Pay Knowledge: An understanding of how budgets, contracts, purchase orders, invoices, cost centres and financial commitments work together.
• Excel & Data Analysis: Comfortable analysing and reconciling data using Excel, including XLOOKUP, pivot tables, filters, conditional logic and exception reporting.
• Organisation & Delivery: Strong organisational skills with the ability to manage multiple deadlines, stakeholders and priorities without losing accuracy.
• Supplier & Stakeholder Communication: Confident communicating requirements, following up on actions, resolving issues and constructively challenging where required.
• Control & Evidence Discipline: Good understanding of approvals, segregation of duties, audit trails and accurate record keeping.
• Systems & Process Improvement: Comfortable learning new systems and identifying ways to simplify or improve recurring processes through practical automation, templates and reporting.
• Experience within procurement, purchasing, commercial operations, vendor management, finance operations, contract administration or a similar environment.
• Experience managing or supporting supplier renewals, purchase orders, invoices, quotations or supplier onboarding.
• Exposure to software, SaaS, licences, subscriptions, data services or professional services would be beneficial.
• Experience using an ERP or purchase-to-pay platform such as SAP, Oracle, Coupa, Ariba or a similar system.
• Good working knowledge of Excel, with experience using functions such as XLOOKUP and pivot tables.
• Experience within a regulated sector such as insurance, banking or financial services would be advantageous.
• Power BI, Power Query or comparable data and reporting experience would be beneficial.
• Experience improving procurement or operational processes, workflows, templates or reporting would be valued.
• CIPS study or another relevant procurement, commercial, finance or operations qualification would be advantageous, but is not essential.

Other

The Fidelis Partnership Ethos

At The Fidelis Partnership, we aim to be different while making a difference.

• We set the standard for quality in our industry. Guided by our expertise, our clients can take unique and material risks with confidence.
• Our approach is tailored and designed to deliver excellence for our clients. We are trailblazers, creating unique solutions in the (re)insurance space.
• We are experts. Our brokers and clients value the depth of our knowledge and experience. We leverage state-of-the-art underwriting technology to be a market leader.
• We believe sound ethics make for good business. We deliver value for our customers, investors and communities while actively avoid trading with industries that cause harm to people, the environment and animals.
• We pride ourselves in creating a workplace that prizes execution, meritocracy, Diversity & Inclusion. Our people herald from countless backgrounds and are united by ambition and the unabashed desire to deliver excellence every day. We provide a competitive environment that helps people cultivate themselves professionally and personally and balance a rigorous workplace with a mindset that prioritises environmental and charitable activities in our communities worldwide

Our ethos dictates our decisions and actions. It unites us as a team of experts and colleagues and provides us with a compass for ensuring we deliver our best to every stakeholder we serve.

Diversity, Equity & Inclusion

Diversity & Inclusion in the workplace

• Insofar as possible, we aim to ensure the composition of our workforce reflects the make-up of the local community
• We have specific programmes in all our offices to support diversity within the hiring process, e.g. internship and scholarship award programmes
• This is a particular focus in Bermuda, where we engage actively with local organisations to source diverse talent and provide coaching/mentoring for underrepresented groups
• We aim to maintain a focus on equal opportunities across all stages of hiring process
• We measure and minimise the pay gap where possible.

Bring Your Whole Self to Work

Our vision is for a workplace culture where differences are valued and where diversity of background, experience and thought are welcomed. We want to create an environment where all employees, regardless of who they are, are given equal opportunities for career progression and enjoy fair reward from their and The Fidelis Partnership's successes. This will be driven by a workforce that embraces Diversity & Inclusion at every level, in every department across The Fidelis Partnership.

To ensure that all candidates have a fair opportunity to show their abilities during the recruitment process, adjustments may be required. If your physical or mental health or disability may necessitate an adjustment, please contact [e-mail] to discuss. All information relating to your health or disability will be treated in accordance with our data protection policy.

The Leader in Bespoke & Specialty insurance