Senior Portfolio & Organization Transformation Lead

Mediolanum International - Ireland; Dublin; Presencial; EUR 150.000 - 190.000; Jornada completa

Descripción de la vacante

Mediolanum International - Ireland seeks a Senior Organisation Manager to drive end-to-end project portfolio management and executive-level reporting, partnering with the Chief Organisation Officer. You will influence senior leaders across MIFL and MIL, coordinate PMO activities, and guide cross-functional teams in a complex, regulated financial services environment.

The role demands a strong consulting background (5+ years), deep asset management knowledge, and a tech-forward mindset.

Formación

• Strong project and portfolio management skills (Agile, Waterfall, hybrid methodologies).
• Advanced analytical and data interpretation skills.
• Proficiency in creating executive level presentations and board-quality materials.
• Familiarity with tools such as Jira, Confluence, Power BI, Azure DevOps, Visio, or similar.
• Strong understanding of AI/ML concepts and practical applications in financial services.
• Financial acumen with the ability to manage change budgets, forecasts, and cost tracking.
• Strong ability to synthesise complex information into clear executive-level narratives.
• Strategic thinking with hands-on execution capability.
• Structured problem-solving and analytical rigour.
• Excellent communication and stakeholder management at all levels.
• High degree of ownership, autonomy, and accountability.
• Ability to challenge constructively while building trust and relationships.
• Resilience, adaptability, and comfort with ambiguity.
• Confidence and credibility when engaging with senior leadership.

Responsabilidades

• Support and drive the end-to-end management of the project portfolio, including RAG status, milestone tracking, financials (change budget vs actuals), delivery capacity, and risk management.
• Prepare and contribute to the documentation for the Project Portfolio Committee, AI Steering Committee, and Management Committee.
• Support portfolio prioritisation, demand management, and resource allocation in alignment with MIFL/MIL strategic objectives.
• Challenge project sponsors and business owners on scope, timelines, costs, and benefits realisation.
• Ensure adoption and continuous improvement of the Mediolanum Project Framework.
• Produce structured status reporting, RAID logs, project artefacts, and steering-pack content.
• Contribute to the definition of the change plan and change budget for the year in collaboration with all departments, the CEO, and Finance.
• Act as key support to the Chief Organisation Officer, representing at senior leadership forums, steering committees, and cross-functional meetings when required.
• Prepare executive-level presentations, board papers, decision materials, and narrative reports for senior leadership, Board of Directors, and Group stakeholders in Milan.
• Contribute to strategic initiatives including organisational design, operating model reviews, and transformation programmes.
• Build briefing documents and narrative materials that enable effective communication at senior and Group level.
• Bring solid understanding of the asset management industry (fund structures, investment processes, distribution models, regulatory landscape — UCITS, AIFMD, MiFID II, ESG/SFDR, DORA) to challenge the business on content, processes, and operating models.
• Identify inefficiencies, propose improvements, and support process optimisation across departments.
• Benchmark MIFL/MIL practices against industry standards and best practices.
• Act as a credible interlocutor with Investment, Operations, Product, Risk & Compliance, and Finance teams on substantive business matters.
• Participate in workshops, interviews, and working sessions across the business to collect requirements and synthesise insights.
• Work closely with the IT department (CIO and delivery teams) on technology-driven projects, ensuring alignment between business needs and technology solutions.
• Champion AI adoption and digital transformation initiatives across the organisation.
• Contribute to the AI Steering Committee with ideas and analysis on AI use cases in asset management operations.
• Promote data-driven decision-making through dashboards, KPIs, advanced analytics, and automation.
• Assist with the development of all systems in use by MIL and MIFL, in collaboration with User Departments and IT providers.
• Coordinate and guide Project Managers and PMO Analysts within the Organisation function.
• Support objective-setting, provide coaching, and contribute to performance management across the team.
• Help build team capability in project management, analytics, governance, and industry knowledge.
• Foster a culture of accountability, collaboration, and continuous improvement.
• Coordinate with external contractors (Project Managers) when needed.
• Build and maintain strong working relationships with senior stakeholders and department heads across MIFL and MIL.
• Act as a trusted partner, facilitating cross-departmental collaboration and ensuring alignment of priorities.
• Liaise with Group Organisation departments in Milan to ensure alignment with Group standards and initiatives, and to assist in achieving a standard Group approach where relevant and beneficial.
• Support the management of relationships with external consultants and service providers where relevant.
• Prepare communication materials for internal announcements, training sessions, and organisational updates.
• Ensure maintenance of all corporate governance documents (policies, organisational structures, investment processes, Company descriptions, etc.).
• Ensure accurate documentation, version control, and traceability of decisions, procedures, and governance artefacts.
• Support organisation-level reviews, regulatory preparations, and audit-related requests.
• Support the Projects Committee on behalf of the Chief Organisation Officer, including chairing when delegated.

Conocimientos

Project portfolio management

Analytical thinking

Executive presentation

Stakeholder management

AI/ML in finance

Budget & forecasting

Narrative writing

Strategic thinking

Problem solving

Communication

Autonomy

Accountability

Resilience

Leadership support

Herramientas

Jira

Confluence

Power BI

Azure DevOps

Visio

Descripción del empleo

Mediolanum International - Ireland seeks a Senior Organisation Manager to drive end-to-end project portfolio management and executive-level reporting, partnering with the Chief Organisation Officer. You will influence senior leaders across MIFL and MIL, coordinate PMO activities, and guide cross-functional teams in a complex, regulated financial services environment.

The role demands a strong consulting background (5+ years), deep asset management knowledge, and a tech-forward mindset.