Senior Document Controller

Arcadis; Cork; Hybrid; EUR 60,000 - 80,000; Full time

Job summary

Arcadis in East Cork is seeking a Senior Document Controller for an Oil & Gas assignment. The role is a 12-month contract with four days on site and one day from home, offering PAYE or LTD options.

The incumbent will lead document control procedures, govern documentation across projects, and ensure traceability of engineering records while coordinating with internal and external stakeholders.

Qualifications

• Significant document control experience in engineering, construction, or regulated industries.
• Experience establishing and improving document control systems and governance.
• Experience supporting multidisciplinary engineering and capital project teams.
• Strong knowledge of document lifecycle management and revision control.
• Proficiency with EDMS and Microsoft Office applications.

Responsibilities

• Lead development and implementation of document control procedures and governance standards.
• Establish and maintain document management systems for multiple projects.
• Control receipt, review, revision, distribution, and archiving of documents.
• Coordinate documentation between stakeholders, consultants, contractors, and vendors.
• Ensure technical documentation and records are accurate and traceable.
• Manage numbering, version control, metadata, and approval workflows.
• Support teams in maintaining document compliance and quality standards.
• Produce reporting on document status, overdue actions, and deliverables.

Skills

Document control

Stakeholder management

Communication

Organisation

Tools

EDMS

Microsoft Office

Job description

Arcadis are seeking a Senior Document Controller for an Oil & Gas assignment located in East Cork. This is initially a 12-month contract, with high potential for extension. One day working from home, four days on site. Option of PAYE or LTD.

The Role

• Lead the development and implementation of document control procedures, workflows, and governance standards across engineering and project functions.
• Establish and maintain document management systems to support multiple capital projects and plant improvement initiatives.
• Control the receipt, review, revision, distribution, and archiving of engineering and project documentation.
• Coordinate documentation activities between internal stakeholders, engineering consultants, contractors, and vendors.
• Ensure all technical documentation, drawings, specifications, and project records are accurately maintained and fully traceable.
• Manage document numbering, version control, metadata standards, and approval workflows.
• Support engineering, design, and project management teams in maintaining document compliance and quality standards.
• Produce regular reporting on document status, overdue actions, project deliverables, and workflow performance.
• Drive continuous improvement initiatives within document control processes and systems.
• Act as the document control subject matter expert, providing guidance and support to project and engineering personnel.

Requirements

• Significant document control experience within engineering, construction, oil & gas, pharmaceutical, chemical, manufacturing, or other highly regulated industries.
• Proven experience establishing and improving document control systems, processes, and governance frameworks.
• Experience supporting multidisciplinary engineering and capital project teams.
• Strong knowledge of document lifecycle management, revision control, transmittals, and technical records management.
• Experience working with engineering drawings, technical specifications, project documentation, and contractor deliverables.
• Proficiency in electronic document management systems (EDMS) and Microsoft Office applications.
• Excellent organisational skills with the ability to manage large volumes of documentation across multiple projects simultaneously.
• Strong communication and stakeholder management skills.
• Must be eligible to work full-time in Ireland without sponsorship.

Why Join Arcadis?

At Arcadis, we empower individuals to excel because your contributions matter. Taking a skills-based approach, we provide opportunities for you to shape your career, maximize your impact, and grow professionally. By joining us, you’ll engage in meaningful work that drives sustainable solutions for a better planet while leaving a lasting legacy.

Our Commitment to Equality, Diversity, and Inclusion

We are dedicated to creating an environment where everyone can thrive. Through our six ED&I workstreams—Age, Disability, Faith, Gender, LGBT+, and Race—we foster innovation by bringing together diverse perspectives. Together, we strive to improve quality of life while building a more inclusive future.