Senior Bid Specialist

Actavo; Dublin; On-site; EUR 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Pension plan

Life assurance - 4 times your annual

Employee assistance programme

Refer a friend scheme

Maternity pay

Educational assistance

Career progression opportunities

Long Service Awards

Job summary

Actavo is seeking a Senior Bid Specialist to develop and coordinate large bid activities across multiple sectors in Ireland. You will work with operations and commercial teams to craft high-quality bid content and manage the end-to-end bid development process.

The role requires strong organisation, 3–5 years in a similar bid role, and proficiency with Microsoft Office and tender portals. You will engage with multiple stakeholders to deliver compelling proposals and ensure timely submissions.

Qualifications

• 3–5 years' experience in a similar bid-writing/coordination role.
• Excellent organisational and multitasking abilities.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Visio).
• Familiarity with e-tenders and submission portals.
• Strong written and verbal communication with stakeholders.

Responsibilities

• End-to-end bid writing and coordination for medium to large opportunities.
• Coordinate bid meetings, track documents, and ensure timely submissions.
• Work with Bid Director to define proposal concept from RFIs and RFPs.
• Translate technical input into clear sales documents.
• Collaborate with engineering and programme teams for input.
• Ensure bid schedules and governance approvals are met.
• Log and track RFIs, PQQs, RFPs, ITTs for each opportunity.
• Maintain templates and writing standards for readability and consistency.
• Prepare presentation materials and oversee printing and delivery.
• Pursue ongoing knowledge through education and networking.

Skills

Bid management experience

Organisational skills

MS Office proficiency

Communication skills

Stakeholder management

Time management

Project governance

Deadline-driven

Education

Bid management qualification (desirable)

Job description

We’ve worked hard to build a culture where people feel a genuine sense of belonging, wherever they work in our operations, and whatever their role. Our culture is grounded in our core values and our very strong commitment to delivering every day for our clients and their customers, getting everyone home safely, and caring about your wellbeing.

As a Senior Bid Specialist, you will be developing and coordinating large bid activities across multiple sectors and markets. You will work closely with operations and the commercial teams to write high quality bid content and you will coordinate the end-to-end bid development process.

Responsibilities

• Overall end to end bid writing and coordination of medium and large-scale opportunities, production of on-time bid submissions including assessment and circulation of documents, scheduling of bid meetings and final production
• Engage with Bid Director to determine proposal concept by identifying and clarifying opportunities and needs, studying requests for proposal and attending strategy meetings
• To take technical input from engineering and programme teams and write a clear, concise and professional sales documents which clearly articulate our offering in an easy-to-understand way
• Liaise closely with all relevant divisions throughout the bid development process to ensure high quality input
• Engage with Bid Director to ensure bid schedules, approvals and governance are adhered to
• Obtain approvals by reviewing proposal with key providers and project managers
• Acknowledge and log documents for new Requests for Information (RFIs), Pre-Qualification Questionnaires (PQQs), Requests for Proposal (RFPs) and Invitations to Tender (ITTs)
• Ensure that the bid response is complete, appropriate to the opportunity and results in the best bid possible
• Maintains quality results by using templates, following proposal-writing standards including readability and consistency
• Prepare presentation by evaluating text, graphics, and binding and coordinating printing
• Updates job knowledge by participating in educational opportunities; maintaining personal networks

Requirements

• A formal qualification in bid management or writing desirable but not essential
• 3 to 5 years' experience in a similar role
• Excellent organisational skills and ability to manage multiple bids simultaneously
• Proficient in the use of Microsoft Office packages (Word, Excel, PowerPoint, Visio)
• Familiarity with submission portals and e-tenders in particular
• Excellent organisational, interpersonal and communication skills required
• Ability to represent the Company in a professional manner at all times
• Time Management and flexibility
• Project Management, Planning, and Governance
• Excellent Stakeholder management at all levels
• Deadline driven

Benefits

• Competitive salary
• Pension plan
• Life assurance - 4 times your annual salary
• Employee assistance programme
• Refer a friend scheme
• Maternity pay
• Educational assistance
• Career progression opportunities
• Long Service Awards