Research Snr Administrator, UCD School of Maths & Stats, Temp

University College Dublin; Ireland; On-site; EUR 48,000 - 58,000; Full time

Job summary

University College Dublin invites applications for a temporary post of Research Senior Administrator within the School of Mathematics and Statistics/Aimsir Centre. The role supports day-to-day operations, coordinating schedules and facilitating communications for a nationwide citizen-science weather sensor network across 560 post-primary schools in Ireland.

The successful candidate will report to the School Manager, collaborate with the Centre Director and others to ensure smooth administrative

Qualifications

• 2–3 years' professional or customer services experience in a large organisation or third-level institution.
• Able to support and guide students, faculty and staff and engage with other support services as needed.
• Strong organisational and time management skills with ability to prioritise tasks and meet deadlines.
• Strong written and oral communication skills with high attention to detail.
• Good IT literacy across Microsoft Office applications and video conferencing/ calendar tools.
• Experience in higher education, research, or scientific organisations.
• Familiarity with UCD administrative and financial software systems (e.g., InfoHub, Banner, Salesforce, Workday, CoreHR).

Responsibilities

• Support day-to-day administrative functions of the School and Centre.
• Coordinate schedules and assist with internal and external communications.
• Support logistical delivery of the nationwide citizen-scScience weather sensor network across Ireland.
• Work with the School Manager, Centre Director, Research Programme Manager and Logistics Lead to ensure smooth operations.
• Assist with other School activities as needed.

Skills

Communication skills

Interpersonal skills

Organisational skills

Time management

Numerical skills

Microsoft Office proficiency

Team collaboration

Problem solving

Customer service experience

Education

Third-level degree

Tools

InfoHub

Banner

Salesforce

Workday

CoreHR

Job description

Organisation/Company University College Dublin Research Field Mathematics » Other Mathematics » Other Researcher Profile First Stage Researcher (R1) Application Deadline 7 Oct 2026 - 01:49 (UTC) Country Ireland Type of Contract Temporary Job Status Full-time Is the job funded through the EU Research Framework Programme? Not funded by a EU programme Is the Job related to staff position within a Research Infrastructure? No

Offer Description

Applications are invited for a temporary post of a Research Senior Administrator within UCD School of Mathematics and Statistics/Aimsir Centre.

The School of Mathematics and Statistics wishes to recruit a senior administrator to join the School Office.

This is a fixed-term post funded to support the operations of the AIMSIR Centre for AI for Meteorological Services, Innovation and Research based within the UCD School of Mathematics and Statistics and directed by Professor Andrew Parnell.

The Senior Administrator will play a vital role in supporting day-to-day administrative functions of the centre, coordinating schedules, assisting with internal and external communications, and supporting the logistical delivery of a major nationwide citizen-science weather sensor network involving 560 post-primary schools across Ireland.

The role holder will report directly to the School Manager and work closely with the Centre Director and the Research Programme Manager and Logistics Lead to ensure smooth administrative operations across all research, training, and outreach activities.

The post will involve interaction with the Lead PI, academics, researchers and external stakeholders as specified in more detail below. The successful candidate will be working within a busy and dynamic office and will be required to support other School activities where relevant.

Salary Range: €48,000 - €58,000 Per Annum
Appointment on the above range will be dependent upon qualifications and experience.

Closing date: 12:00 noon (local Irish time) on 07 October 2026.

Communication and interpersonal skills, Microsoft Office applications Word, Excel, PowerPoint, Outlook video conferencing platforms, and online calendar tools, Good numerical skill and accuracy in handling basic financial processing and records

Additional Information

Eligibility criteria

Mandatory:

• 2-3 years' professional or customer services experience working in either a large organisation or a third level institution and/or a third level degree.
• Able to provide support and guidance to students, faculty and staff, and developing familiarity and competence in relation to other support services and when to engage with them.
• Strong organisational and time management skills, with a proven ability to prioritise tasks, handle multiple demands, and consistently meet deadlines.
• Strong written and oral communication skills, with high attention to detail and a professional manner when dealing with internal and external stakeholders.
• Good level of IT literacy across Microsoft Office applications (Word, Excel, PowerPoint, Outlook), video conferencing platforms, and online calendar tools.
• Good numerical skill and accuracy in handling basic financial processing and records.
• Demonstrated ability to work collaboratively within a team setting while exercising initiative to resolve daily operational tasks.
• Ability to understand and anticipate customer needs, acting to provide a high-quality product and service to meet expectations of all internal and external stakeholders.
• Ability to make suggestions for improvements in own work area and acts early to address and resolve problems and find solutions.
• Ability to build effective working relationships within own area and more broadly, to encourage cooperation and collaboration in others and foster partnerships to achieve results.
• Awareness of Equality, Diversity, and Inclusion (EDI) principles in the workplace.
• Experience working in a higher education, research, or scientific organisation.
• Familiarity with UCD administrative and financial software systems (e.g., InfoHub, Banner, Salesforce, Workday, CoreHR).