Recruiting Coordination

Crusoe Energy Systems; Ireland; Hybrid; EUR 38,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) matching

Mental wellness

Job summary

Crusoe Energy Systems in Dublin seeks a Recruiting Coordinator to drive our recruiting engine, managing high-volume interview schedules across global time zones, ensuring a seamless candidate journey and front-line ambassador role.

You will partner with People Operations, IT, and Workplace teams, maintain ATS hygiene, and implement process improvements while delivering an exceptional candidate experience in a fast-growing startup environment.

Qualifications

• 3+ years in an operations-focused role (e.g., Recruiting Coordinator, EA) in fast-paced environments.
• Strong organizational skills with high attention to detail.
• Proactive problem-solving and service-oriented mindset.
• Ability to manage confidential candidate data with discretion.
• Excellent written and verbal communication across stakeholders.
• Advanced calendar management across multiple time zones.
• Experience scaling recruiting processes in high-growth settings.
• Familiarity with ATS and onboarding workflows.
• Experience coordinating interview days and events.
• Experience supporting executives or cross-functional leadership.

Responsibilities

• Own scheduling logistics and multi-stage interview coordination across global time zones.
• Maintain ATS accuracy and track candidate progression through interview stages.
• Drive process improvements to boost efficiency and consistency in recruiting operations.
• Collaborate with People Operations, IT, and Workplace teams for onboarding and events.
• Communicate travel and interview details to candidates as Crusoe’s frontline ambassador.
• Support onboarding handoffs and hiring events to ensure operational readiness.
• Ensure data privacy and compliance in recruiting operations.

Job description

• The Recruiting Coordinator plays a pivotal role in driving Crusoe’s rapid growth and mission to align future computing infrastructure with clean energy solutions
• In this role, you will be the bedrock of our recruiting engine, ensuring a seamless, high-touch, and inspiring experience for every candidate
• By balancing hyper-organization, discretion, and adaptability, your work directly powers our ability to attract and hire world-class talent across our fast-paced global teams
• As the operational center of our hiring function, you will own complex scheduling logistics, drive applicant tracking system accuracy, and spearhead process improvements that elevate candidate experience and recruiting efficiency
• The ideal candidate is a proactive, detail-oriented problem solver who excels in calendar management and brings a service-oriented approach to candidate and internal stakeholder management
• This is a full-time position based in Dublin, with flexibility for hybrid/occasional remote work
• Interview Logistics & Scheduling: Partner closely with recruiters and hiring managers to manage high-volume, multi-stage interview schedules across various global time zones and locations
• Candidate Engagement & Experience: Communicate directly with candidates to confirm travel and interview details, serving as Crusoe’s frontline ambassador to deliver an engaging, smooth, and professional candidate journey
• Schedule Optimization & Conflict Resolution: Proactively manage complex interviewer calendars, swiftly adapt to last-minute schedule shifts, and resolve timing conflicts before they disrupt candidate or team workflows
• Recruiting Data & ATS Hygiene: Maintain meticulous accuracy within our Applicant Tracking System, track candidate progression through interview stages, and ensure hiring teams submit timely feedback
• Process Improvement & Strategy: Identify operational bottlenecks in candidate routing and feedback collection, proposing and implementing streamlined workflow enhancements to boost efficiency and consistency
• Cross-Functional Collaboration: Partner with People Operations, IT, and Workplace teams to coordinate seamless onboarding handoffs, support key talent initiatives, and ensure operational readiness for hiring events

Benefits

• Health & wellbeing: Comprehensive health benefits designed to support your overall wellness
• Time away: Paid time off for vacations, family bonding, and unexpected needs
• 401(k) match: Build your financial future with our 401(k) matching program
• Mental wellness: Resources and support for your emotional wellbeing and navigating life’s challenges

• Proven Operational Experience: 3+ years of experience in an operations-focused role, such as a Recruiting Coordinator, Executive Assistant, or similar operational function in a fast-paced environment
• High-Detail Operations: Strong organizational and multitasking abilities with high attention to detail, enabling you to manage competing priorities without losing quality
• Proactive Problem-Solving: A service-oriented mindset with the capability to anticipate operational friction, mitigate scheduling risks, and solve problems independently
• Technical Proficiency: Hands-on experience with productivity platforms like Google Workspace, Slack, and modern Applicant Tracking Systems (e.g., Ashby, Greenhouse, Lever)
• Discretion & Judgment: Excellent judgment and absolute discretion when handling confidential candidates, hiring data, and internal personnel information
• Exceptional Communication Skills: Strong written and verbal communication skills to clearly interact with candidates, hiring managers, and internal cross-functional partners
• Advanced Calendar Management: Demonstrated ability to manage, coordinate, and troubleshoot complex, high-volume schedules across global time zones
• Experience scaling operations or recruiting processes within a high-growth startup or tech environment
• Deep familiarity with core talent operations and full-lifecycle recruiting workflows
• Hands-on experience with event planning, interview day coordination, or workplace operations
• Prior experience directly interfacing with and supporting senior executives and cross-functional leadership