Recruiting Coordinator

Mosaic.tech; Dublin; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Benefits package

Job summary

Anduril Industries is seeking a Recruiting Coordinator to support the growth of its fast-paced organization. You will manage interview scheduling and related logistics, collaborating with Recruiters, Sourcers, Hiring Managers, and Interviewers to ensure a smooth candidate experience.

In this role, you will handle travel arrangements, coordinate across timezones, and contribute to process improvements. The team values curiosity, collaboration, and ongoing efficiency gains in a dynamic environment.

Qualifications

• Experience as a Recruiting Coordinator, Recruiting, or similar administrative role in a fast-paced environment.
• Strong verbal and written communication with emphasis on customer service and internal stakeholder relationships.

Responsibilities

• Manage all logistics related to interview scheduling from receipt of scheduling request to conclusion of interview process
• Process requests across different teams, timezones, and locations
• Assist candidates with travel and hotel accommodations
• Update candidate records in Greenhouse (ATS) and ModernLoop
• Coordinate with interviewers who have executive assistants
• Communicate with candidates via phone, text, and email
• Identify bottlenecks to improve candidate experience and scheduling efficiency
• Greet candidates and facilitate the onsite interview process
• Build relationships with recruiters, sourcers, hiring managers, interviewers, and coordination teams
• Participate in onboarding and team-wide improvements

Skills

Interview scheduling

Stakeholder relationships

Communication

Customer service

Job description

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE TEAM

• Manage all logistics related to interview scheduling from receipt of scheduling request to conclusion of interview process
• Process requests that have additional difficulty such as scheduling across different teams, timezones, and locations
• Assist prospective candidates with travel and hotel accommodations through Egenciae
• Update candidate records and manage interview coordination requests in Greenhouse (ATS) and ModernLoop (scheduling tool)
• Navigate interviewers' complex and dynamic schedules, and work with interviewers who have EAs
• Correspond with candidates via phone, text, and email
• Find opportunities for interview process and system improvement, including identifying bottlenecks to improving candidate experience and scheduling efficiency
• Greet candidates with poise and confidence, facilitate the onsite interview process, and ensure an excellent candidate experience
• Build strong relationships with key stakeholders (Recruiters, Sourcers, Hiring Managers, Interviewers, Recruiting Coordination team)
• Participate in the development of our Recruiting Coordination team through assisting with new team member onboarding
• Contribute towards team success by offering help when bandwidth allows, participating in team meetings and events

ABOUT THE JOB

Our Recruiting Coordinator will work closely with our Recruiters, Sourcers, Hiring Managers, and Interviewers to support the growth of our fast-paced organization. This role is an integral part of the team and is responsible for managing all interview scheduling and related logistics. Additionally, this person will play a role in identifying areas for improvement and efficiency gains. Excellent candidate experience will be your goal, and you'll be our invaluable partner in helping guide candidates through Anduril's interview process. You possess excellent communication skills. You can shift gears at a moment's notice while being able to think proactively. And most importantly, you enjoy challenging yourself while helping to scale a world-class organization. Anduril has a positive, diverse, and supportive culture—we look for people who are curious, inventive, and work to be a little better every single day. In our work together, we aim to be smart, humble, hardworking, and, above all, collaborative.

WHAT YOU’LL DO

• Manage all logistics related to interview scheduling from receipt of scheduling request to conclusion of interview process
• Process requests that have additional difficulty such as scheduling across different teams, timezones, and locations
• Assist prospective candidates with travel and hotel accommodations through Egencia
• Update candidate records and manage interview coordination requests in Greenhouse (ATS) and ModernLoop (scheduling tool)
• Navigate interviewers' complex and dynamic schedules, and work with interviewers who have EAs
• Correspond with candidates via phone, text, and email
• Find opportunities for interview process and system improvement, including identifying bottlenecks to improving candidate experience and scheduling efficiency
• Greet candidates with poise and confidence, facilitate the onsite interview process, and ensure an excellent candidate experience
• Build strong relationships with key stakeholders (Recruiters, Sourcers, Hiring Managers, Interviewers, Recruiting Coordination team)
• Participate in the development of our Recruiting Coordination team through assisting with new team member onboarding
• Contribute towards team success by offering help when bandwidth allows, participating in team meetings and events

REQUIRED QUALIFICATIONS

• Experience as a Recruiting Coordinator, Recruiting, or a similar administrative role (at a fast-paced, growing company)
• Strong verbal and written communication skills with an emphasis on providing good customer service and proven success building strong internal stakeholder relationships

PREFERRED QUALIFICATIONS

• Experience as a Recruiting Coordinator or in Recruiting (at a fast-paced, growing company)
• Candidate-first mentality
• Able to work efficiently and prioritize tasks in a dynamic environment
• Relentless attention to detail and accuracy
• Great team player but can also work well independently with limited guidance
• Process-driven with strong habits and a passion for process improvement and efficiency
• Strong verbal and written communication skills with an emphasis on providing good customer service and building strong relationships
• Ability to remain composed and detail-oriented in a fast-paced and dynamic environment
• Positive attitude with a growth mindset
• Ability to be onsite at our Dublin, Ireland office 3-5 days a week to host onsite candidates
• Experience managing onsite interview SOPs, including coordinating with workplace managers, onsite staff, and hiring teams to ensure a seamless onsite candidate experience

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:

Benefits

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits.