Quality Bid Coordinator

Sigmar Recruitment; Duleek; On-site; EUR 41,000 - 50,000; Full time

Benefits offered by this job

Hybrid work arrangement

Training & career development

Long-term career progression

Job summary

Sigmar Recruitment is seeking a Tender and Quality Coordinator for an established civil engineering contractor in Ireland. The role combines bid coordination, quality management, and document control in a hands-on office-based setting with occasional site visits.

You will work with commercial, operational and management teams to prepare high-quality tender submissions and support continual QMS improvements. Hybrid work is available in Co. Meath, with travel to sites as required.

Qualifications

• Experience in bid coordination, prequalification submissions, quality assurance or document control within construction or civil engineering.
• Excellent organisational skills with strong attention to detail.
• Strong written communication and document preparation skills.
• Proficiency with Microsoft Office, especially Word and Excel.
• Ability to manage multiple deadlines while coordinating with different teams.
• Full driving licence and willingness to travel to project sites when required.

Responsibilities

• Prepare and coordinate PQQs and tender submissions.
• Compile, organise and maintain tender documentation and supporting records.
• Liaise with internal departments to gather bid information.
• Maintain the Quality Management System and document control procedures.
• Conduct internal quality audits and site documentation reviews.
• Support compliance with quality standards and continuous improvement initiatives.
• Assist with external audits and certification processes.
• Ensure all quality and tender documentation is accurate and up to date.

Skills

Bid coordination

Quality assurance

Document control

Attention to detail

Time management

Communication

Education

Engineering/technical background preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Tender and Quality Coordinator - Construction experience is essential and Hybrid.

Join an Established Civil Engineering Contractor Delivering Ireland's Infrastructure

With more than 40 years of experience and over 300 successfully completed projects, my client is a leading Irish civil engineering contractor delivering high-quality infrastructure across the country.

They believe their people are their greatest asset. As part of their team, you'll work alongside experienced professionals in a collaborative and supportive environment where your ideas are valued, your development is encouraged, and you can build a long-term career.

The Opportunity

They are looking for an organised and proactive Quality & Bid Coordinator to join their team in their head office in Co. Meath.

This is an excellent opportunity for someone who enjoys a varied role combining bid coordination, quality management and document control. Working closely with our commercial, operational and management teams, you will play a key role in preparing high-quality tender submissions while supporting the continual improvement of our Quality Management System.

Although primarily office-based, the role will include occasional travel to project sites for quality audits and documentation reviews, providing valuable exposure to live construction projects.

Key Responsibilities

• Prepare and coordinate Prequalification Questionnaires (PQQs) and tender submissions.
• Compile, organise and maintain tender documentation, company information and supporting records.
• Liaise with internal departments to gather information required for bids and tenders.
• Maintain the Quality Management System and document control procedures.
• Conduct internal quality audits and site documentation reviews.
• Support compliance with company quality standards and continuous improvement initiatives.
• Assist with external audits and certification processes.
• Ensure all quality and tender documentation is accurate, compliant and up to date.

About You

You will ideally have:

• Experience in bid coordination, prequalification submissions, quality assurance, document control or a similar administrative role within the construction or civil engineering sector.
• Excellent organisational skills with exceptional attention to detail.
• Strong written communication and document preparation skills.
• Proficiency in Microsoft Office, particularly Word and Excel.
• The ability to manage multiple deadlines while working effectively across different teams.
• A full driving licence and willingness to travel to project sites when required.

A technical or engineering background would be an advantage but is not essential, as full training will be provided for the right candidate.

What We Offer

• Competitive salary starting at 45k, based on experience.
• Opportunity to work on major civil engineering and infrastructure projects.
• Ongoing training and professional development.
• Supportive and collaborative working environment.
• Long-term career progression within a well-established and growing company.

If you're a highly organised individual looking to build your career in quality management and bid coordination within a respected civil engineering business, we'd love to hear from you.