Purchasing Assistant

Dromoland Castle Hotel; Munster; On-site; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Free Leisure Centre Membership

Sick Pay Scheme

Company Events

Complimentary On-Site Parking

Wellness Programme

Training and Development Opportunities

Employee Discount Rates across Dromol​

Job summary

Dromoland Castle Resort in Munster is seeking a diligent purchasing professional to join our Purchasing Department. The successful candidate will manage supplier relationships, track orders, and maintain accurate purchasing data across Opera and Procure Wizard systems in a fast-paced five-star hospitality setting.

We value strong numerical and analytical skills, excellent IT ability (Excel/Word), and the capacity to work independently while handling multiple priorities with precision.

Qualifications

• Minimum of 2 years' experience in a purchasing, procurement, accounts payable or similar administrative role.
• Experience using Opera and Procure Wizard.
• Strong numerical and analytical skills.
• Excellent IT skills, including proficiency in Microsoft Excel and Word.
• Strong communication and relationship-building skills.
• Ability to work independently and manage multiple priorities effectively.
• Highly organised with strong attention to detail.
• Experience within hospitality or food and beverage purchasing would be an advantage.

Responsibilities

• Researching suppliers and negotiating the best value in terms of price, quality, and service.
• Tracking orders and ensuring timely delivery of goods.
• Entering and maintaining accurate order information within internal purchasing systems.
• Monitoring Procure Wizard orders from departments and adjusting quantities or sourcing alternative products where required.
• Sourcing new products and obtaining competitive quotations from suppliers.
• Building and maintaining strong working relationships with suppliers and internal departments.
• Monitoring market price fluctuations and identifying cost-saving opportunities.
• Maintaining appropriate stock levels while considering seasonal business requirements.
• Processing supplier invoices and credit notes accurately and efficiently.
• Reconciling supplier statements and following up on outstanding invoices and credits.
• Assisting with month-end procedures and payment processing.
• Ensuring all invoices are matched to delivery documentation and resolving discrepancies.
• Completing product price comparisons and supporting product sourcing initiatives.
• Monitoring deliveries and shipments, reporting any delays that may impact service standards.
• Assisting with stock control procedures and stocktakes.
• Assisting with year-end audit requirements and ad hoc requests from the CFO.
• Maintaining knowledge of food, beverage, wine, spirit and soft drink products relevant to the business.
• Managing supplier and internal correspondence in a professional and timely manner.
• Supporting the continuous improvement of purchasing systems and procedures.

Skills

Negotiation

Vendor management

Analytical skills

Excel

Time management

Communication

Tools

Opera

Procure Wizard

Job description

Dromoland Castle Resort, one of Ireland's most prestigious five-star hotels, has an exciting opportunity for a hardworking, organised and ambitious individual to join our Purchasing Department.

This is a fantastic opportunity for someone who thrives in a fast-paced environment, works well under pressure and takes pride in being highly organised and detail-focused. The successful candidate will play an important role in the day-to-day purchasing function, supporting key operational tasks and projects across the Resort. We are looking for someone who is proactive, dependable and able to manage multiple priorities, while maintaining accuracy and a high standard of work. For the right person, this role offers an excellent opportunity to develop their purchasing and procurement experience within a busy five-star hospitality environment.

Key Responsibilities:

• Researching suppliers and negotiating the best value in terms of price, quality, and service.
• Tracking orders and ensuring timely delivery of goods.
• Entering and maintaining accurate order information within internal purchasing systems.
• Monitoring Procure Wizard orders from departments and adjusting quantities or sourcing alternative products where required.
• Sourcing new products and obtaining competitive quotations from suppliers.
• Building and maintaining strong working relationships with suppliers and internal departments.
• Monitoring market price fluctuations and identifying cost-saving opportunities.
• Maintaining appropriate stock levels while considering seasonal business requirements.
• Processing supplier invoices and credit notes accurately and efficiently.
• Reconciling supplier statements and following up on outstanding invoices and credits.
• Assisting with month-end procedures and payment processing.
• Ensuring all invoices are matched to delivery documentation and resolving discrepancies.
• Completing product price comparisons and supporting product sourcing initiatives.
• Monitoring deliveries and shipments, reporting any delays that may impact service standards.
• Assisting with stock control procedures and stocktakes.
• Assisting with year-end audit requirements and ad hoc requests from the CFO.
• Maintaining knowledge of food, beverage, wine, spirit and soft drink products relevant to the business.
• Managing supplier and internal correspondence in a professional and timely manner.
• Supporting the continuous improvement of purchasing systems and procedures.

The Ideal Candidate:

• Minimum of 2 years' experience in a purchasing, procurement, accounts payable or similar administrative role.
• Experience using software systems such as Opera and Procure Wizard.
• Strong numerical and analytical skills.
• Excellent IT skills, including proficiency in Microsoft Excel and Word.
• Strong communication and relationship-building skills.
• Ability to work independently and manage multiple priorities effectively.
• Highly organised with strong attention to detail.
• Experience within hospitality or food and beverage purchasing would be an advantage.

Benefits:

• Free Leisure Centre Membership
• Sick Pay Scheme
• Company Events
• Complimentary On-Site Parking
• Wellness Programme
• Training and Development Opportunities
• Employee Discount Rates across Dromoland Resort

Applicants must have the unrestricted right to live and work in Ireland.