Purchasing Administrator – Fast-Paced Retail Buying

Choice Stores; Ashbourne; On-site; EUR 28,000 - 40,000; Full time

Benefits offered by this job

Employee Assistance Programme

Staff discount

Well-being initiatives

Job summary

Choice Stores is seeking a Purchasing Administrator to join the Buying team at our Ashbourne office. You’ll raise and manage supplier purchase orders, maintain product data and pricing, and ensure timely deliveries while resolving order issues.

Strong numeracy, Excel and attention to detail are essential for accuracy in our fast-paced retail environment. Join a local Irish business that supports staff development, offers an employee assistance programme, staff discounts and a collaborative

Qualifications

• Experience in administrative or office-based roles.
• Excellent organisational skills and attention to detail.
• Good numerical skills and data handling.
• Proficient in Excel and MS Office.
• Able to learn new systems quickly.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines.
• Proactive approach to problem solving and follow-up.
• Collaborative approach to with Buying, Finance and Stores teams.

Responsibilities

• Raise and manage supplier purchase orders accurately and within timelines.
• Maintain accurate supplier information, pricing and product data.
• Update purchase orders with pricing, quantities and delivery dates.
• Monitor outstanding orders and follow up with suppliers on deliveries.
• Support urgent stock requirements and changing business needs.
• Investigate and resolve order discrepancies (shortages, overages, damaged goods).
• Maintain purchasing records, supplier correspondence and documentation.
• Keep purchasing databases accurate and up to date; support stock and inventory control.
• Process goods receipts and assist with supplier invoice queries.
• Coordinate Return to Vendor process and supplier credits.
• Assist sourcing and monitoring of freight services to keep costs competitive.
• Follow purchasing SOPs and provide general admin support to Buying team.
• Collaborate with colleagues across Buying, Finance, Distribution and Stores.

Skills

Administrative experience

Organisational skills

Numerical skills

Excel proficiency

System learning

Communication skills

Multitasking

Proactive problem-solving

Team collaboration

Supplier communication

Tools

Excel

Microsoft Office

Job description

Choice Stores is seeking a Purchasing Administrator to join the Buying team at our Ashbourne office. You’ll raise and manage supplier purchase orders, maintain product data and pricing, and ensure timely deliveries while resolving order issues.

Strong numeracy, Excel and attention to detail are essential for accuracy in our fast-paced retail environment. Join a local Irish business that supports staff development, offers an employee assistance programme, staff discounts and a collaborative