Prosecution Administrator — Global IP Operations

SPRUSON & FERGUSON (ASIA) PTE. LTD.; Dublin; On-site; EUR 28,000 - 42,000; Full time

Benefits offered by this job

13th month bonus

Mentorship and career development

Job summary

Spruson & Ferguson (Asia) Pte. Ltd. is seeking a detail-oriented Prosecution Administrator to join our Singapore office, supporting patent engineers and associates across the prosecution workflow.

The role involves document preparation, docketing, and invoicing within a regional/global IP firm. The candidate should have 5+ years in administrative or legal secretary roles, with strong English communication skills and proficiency in MS Office.

Qualifications

• Minimum 5 years of stable experience in an administrative role or legal secretary role.
• Experience in the Intellectual Property industry or patent prosecution would be a bonus.
• Able to work independently, under pressure and deal tactfully with diverse and regional stakeholders.
• Good time management and organizational skills, with strong attention to detail.
• Proficiency with Microsoft Office applications, adaptability and willingness to learn new technology.
• Ability to communicate fluently in English, both written and spoken.

Responsibilities

• Preparing official documents for review by Patent Engineers and Associates and submission to patent offices and clients.
• Ensuring emails are checked and important matters docketed in the system.
• Monitoring and tracking deadlines for Patent Engineers and Associates.
• Assisting with monitoring dockets and Work In Progress Reports.
• Supporting prosecution workflow management and handling urgent work with imminent deadlines.
• Preparing patent forms for filing with patent offices.
• General secretarial/administrative duties including preparing invoices.

Skills

Administrative experience

Legal secretary

English fluency

Microsoft Office

Job description

Spruson & Ferguson (Asia) Pte. Ltd. is seeking a detail-oriented Prosecution Administrator to join our Singapore office, supporting patent engineers and associates across the prosecution workflow.

The role involves document preparation, docketing, and invoicing within a regional/global IP firm. The candidate should have 5+ years in administrative or legal secretary roles, with strong English communication skills and proficiency in MS Office.