Global IP Legal Admin Executive - Detail‑Oriented & Proactive

SPRUSON & FERGUSON (ASIA) PTE. LTD.; Dublin; On-site; EUR 24,000 - 40,000; Full time

Benefits offered by this job

13th month bonus

Performance bonus

Mentorship and career development

Job summary

Spruson & Ferguson (Asia) PTE. LTD. is seeking a detail-oriented Legal Administrative Executive to join our Singapore office.

The role focuses on preparing documents for Patent Engineers, docketing emails, and tracking critical deadlines within a global IP practice. The ideal candidate has 3–5 years of relevant administrative or legal secretarial experience, strong organizational skills, and proficiency in MS Office. Fresh graduates are welcome and training will be provided.

Qualifications

• 3–5 years of relevant administrative or legal secretarial experience would be advantageous.
• Fresh graduates are also welcome to apply; on‑the‑job training will be provided.
• Experience in Intellectual Property or patent prosecution is a bonus.
• Ability to work independently under pressure with regional stakeholders.

Responsibilities

• Prepare official documents for review by Patent Engineers and submit to offices/clients.
• Ensure emails are checked and matters docketed in the system.
• Monitor deadlines for Patent Engineers/Associates and track WIP/Prosecution status.
• Assist in managing prosecution workflow and support urgent deadlines.
• Prepare patent forms for filing with patent offices.
• Perform general secretarial/administrative duties including invoicing.

Skills

Legal secretarial experience

MS Office

Time management

English communication

Education

Secretarial or Legal Administration certification

Job description

Spruson & Ferguson (Asia) PTE. LTD. is seeking a detail-oriented Legal Administrative Executive to join our Singapore office.

The role focuses on preparing documents for Patent Engineers, docketing emails, and tracking critical deadlines within a global IP practice. The ideal candidate has 3–5 years of relevant administrative or legal secretarial experience, strong organizational skills, and proficiency in MS Office. Fresh graduates are welcome and training will be provided.