Legal Administrative Executive

SPRUSON & FERGUSON (ASIA) PTE. LTD.; Dublin; On-site; EUR 24,000 - 40,000; Full time

Benefits offered by this job

13th month bonus

Performance bonus

Mentorship and career development

Job summary

Spruson & Ferguson (Asia) PTE. LTD. is seeking a detail-oriented Legal Administrative Executive to join our Singapore office.

The role focuses on preparing documents for Patent Engineers, docketing emails, and tracking critical deadlines within a global IP practice. The ideal candidate has 3–5 years of relevant administrative or legal secretarial experience, strong organizational skills, and proficiency in MS Office. Fresh graduates are welcome and training will be provided.

Qualifications

• 3–5 years of relevant administrative or legal secretarial experience would be advantageous.
• Fresh graduates are also welcome to apply; on‑the‑job training will be provided.
• Experience in Intellectual Property or patent prosecution is a bonus.
• Ability to work independently under pressure with regional stakeholders.

Responsibilities

• Prepare official documents for review by Patent Engineers and submit to offices/clients.
• Ensure emails are checked and matters docketed in the system.
• Monitor deadlines for Patent Engineers/Associates and track WIP/Prosecution status.
• Assist in managing prosecution workflow and support urgent deadlines.
• Prepare patent forms for filing with patent offices.
• Perform general secretarial/administrative duties including invoicing.

Skills

Legal secretarial experience

MS Office

Time management

English communication

Education

Secretarial or Legal Administration certification

Job description

About Your Role:

We are currently looking for a detail-oriented and dynamic Legal Administrative Executive to join our Spruson & Ferguson Singapore office in a stable organisation with both a regional and global presence. As our newest Legal Administrative Executive , your duties entail:

• Preparing official documents for the review of respective Patent Engineers and Associates, and subsequent submission to patent offices and clients.
• Ensuring emails are checked and important matters are docketed in the system.
• Monitoring and tracking of crucial deadlines of the respective Patent Engineers Associates that a patent administrator is supporting.
• Assisting the respective Patent Engineers and Associates in monitoring dockets as well as their Work In Progress Reports.
• Supporting the respective Patent Engineers and Associates in managing all aspects of the prosecution workflow and willing to put in extra time, if needed, for any urgent work with imminent deadlines.
• Preparing of patent forms for the respective Patent Engineers and Associates for subsequent filing with the patent office.
• General secretarial/administrative duties including preparing invoices.

What You Bring:

• 3to5yearsofrelevantadministrativeorlegalsecretarialexperiencewouldbeadvantageous. Candidates withlessexperience,includingfreshgraduates,arealsowelcometoapply,ason-the-jobtrainingwillbeprovided.
• Experience in the Intellectual Property industry or patent prosecution would be a bonus.
• Able to work independently, under pressure and deal tactfully with diverse and regional stakeholders.
• Good time management and good organizational skills, whilst maintaining strong attention to detail.
• Proficiency with Microsoft Office applications, displays adaptability and willingness to learn new technology.
• Ability to communicate fluently in English, both written and spoken.

About Us:

Established in 1887, Spruson & Ferguson is one of the largest intellectual property (IP) service providers in the Asia-Pacific. As a leading Asia-Pacific IP firm, we have offices in Australia, China (Beijing and Hong Kong), Indonesia, Malaysia, Philippines, Singapore and Thailand as well as direct filing capabilities in Brunei, New Zealand and Papua New Guinea. Over the years Spruson & Ferguson has established itself as a regional IP hub, offering the highest standard of service to our clients throughout the Asia-Pacific region. Spruson & Ferguson companies are members of the IPH Limited group, which includes a range of professional services firms operating under a number of brands in a range of jurisdictions.

About Our Benefits:

• Global environment with exposure to international colleagues and culture.
• Comprehensive mentorship, training, and career development opportunities.
• A supportive, flexible, and inclusive work environment.
• Competitive annual remuneration and benefits package, including 13th month bonus and variable performance bonus.