Property Services & Maintenance Coordinator

West Coast Property Management; Galway; On-site; EUR 28,000 - 30,000; Full time

Benefits offered by this job

Company vehicle

Pension scheme

20 days annual leave

Professional development

Job summary

West Coast Property Management is seeking a Property Services & Maintenance Coordinator in Galway City. The role combines office-based operations with field-based property tasks, supporting tenant requests, inspections, and regulatory compliance.

Offering a structured career path, a full-time permanent contract, and a salary range of €28,000–€30,000 per year depending on experience. A company vehicle and pension are among benefits.

Qualifications

• Licensing: PSRA Category C licence or Category D licence is an advantage.
• Full, clean Irish driving licence is essential.
• Strong English communication (written and spoken).
• Proficient in MS Excel/Outlook and general property maintenance knowledge.

Responsibilities

• Maintenance & Contractor Management: primary contact for tenant maintenance requests, source quotes, coordinate contractors, oversee works to completion.
• Property inspections & compliance: routine assessments, condition reports, photography for compliance.
• Tenancy services: move-ins/move-outs, inventory management, key logistics and admin.
• Regulated property services: professional viewings and on-site liaison within regulatory frameworks.
• Facilities support: minor repairs, preventative maintenance and on-site touch-ups as needed.
• Administration: RTB registrations, tenancy documentation, Excel/Property software data upkeep.

Skills

Organisational skills

Communication skills

Problem solving

Professional demeanour

Education

PSRA Category C licence

PSRA Category D licence

Tools

MS Excel

Outlook

Property software

Job description

Property Services & Maintenance Coordinator

Location:Galway City

Contract Type:Full-Time, Permanent

Working Hours:37.5 hours per week

Remuneration: €28,000 €30,000 per annum (commensurate with experience)

About the Company

We are a premier, well-established property management and residential lettings firm operating across Galway City. Managing an extensive portfolio of residential properties, we pride ourselves on delivering an exceptional, compliant, and highly efficient service to both our landlord clients and tenants.

We are currently seeking a structured, proactive, and versatile Property Services & Maintenance Coordinator to join our expanding team. This multi-faceted role bridges office-based operational management with mobile, field-based property operations.

Key Responsibilities

Operating within a regulated environment, your daily responsibilities will include:

• Maintenance & Contractor Management: Acting as the primary point of contact for tenant maintenance requests; sourcing competitive quotes, coordinating external contractors, and overseeing works from instruction to completion.
• Property Inspections & Compliance: Conducting routine and final property assessments, compiling comprehensive condition reports, and documenting properties via photography to ensure full legislative compliance.
• Tenancy Services: Facilitating seamless tenant move-ins and move-outs, including inventory management, key logistics, and associated administration.
• Regulated Property Services: Conducting professional property viewings and client/tenant liaison in full alignment with regulatory frameworks.
• Facilities Support: Executing minor property repairs, preventative maintenance, and basic hands-on touch-ups where required.
• Administration: Assisting with RTB registrations, tenancy documentation, internal database maintenance (Excel/Property Software), and supporting the wider lettings team.

Candidate Profile & Essential Requirements

The ideal candidate will possess a strong work ethic, exceptional organisational capabilities, and a professional demeanour.

• Licensing: Possession of a valid PSRA Category C (Letting of Land) licence or a Category D licence is a distinct advantage. Candidates currently on a verified pathway to immediate qualification will also be considered.
• Driving Licence: A full, clean Irish driving licence is strictly essential.
• Communication: Exceptional written and verbal English communication skills.
• Technical Aptitude: Proficient in standard office software (MS Excel, Outlook) and a high level of general property maintenance knowledge or a background in trades/construction.
• Attributes: A practical problem-solver who can operate independently, prioritise text burdens effectively, and represent the firm professionally on-site.

What We Offer

• Competitive Salary: A starting range of €28,000 €30,000, subject to structured performance and salary reviews.
• Company Vehicle: Access to a company service van with 365-day access (subject to company insurance policies).
• Tools of the Trade: Company mobile phone and plan provided.
• Financial Security: Enrolment in the company pension scheme.
• Leave Allowance: 20 days annual leave.
• Professional Development: Clear corporate progression pathways up to Senior Management level, alongside active support for continuing professional education and additional licence categories.
• Parking.

We are an equal opportunity employer.