Project Document & Systems Coordinator

Collen Construction; Dublin; On-site; EUR 40,000 - 50,000; Full time

Job summary

Collen Construction is seeking a Project Document & Systems Coordinator to support an on-site construction team in Ireland. You will manage project documentation, trackers and deadlines, ensuring information is audit-ready and properly filed.

You will collaborate with project teams, subcontractors and design teams, using Procore, 4P and COINS to coordinate documents and records, and report to the Project Manager.

Qualifications

• Knowledge of major construction projects, architectural and engineering drawings and document processes.
• 2-5 years administration experience.
• Bachelor’s degree level education preferred, EQF Level 5 or equivalent.

Responsibilities

• Coordinate project documentation, ensuring trackers, deadlines and priorities are managed effectively.
• Maintain accurate audit-ready records and documentation.
• Collaborate with project teams, subcontractors and design teams; escalate issues as needed.

Skills

Organizational skills

Coordination

Attention to detail

Communication skills

Education

Bachelor's degree or EQF Level 5

Tools

Procore

4P

Field View

COINS

Job description

Collen are recruiting a Project Document & Systems Coordinator to support an on site Construction Team, contributing to the successful completion of a project.

Key Requirements & Responsibilities:

• Strong organizational and coordination skills, with the ability to manage multiple workstreams, trackers, deadlines and project priorities simultaneously.
• High level of attention to detail, ensuring project information, records and documentation are accurate, complete and audit ready.
• Proactive ownership and follow-through, with the ability to identify outstanding requirements, chase actions and escape issues appropriately.
• Strong communication and interpersonal skills, with the confidence to work effectively with project teams, subcontractors, design teams and functional departments.
• Good understanding of construction project processes and documentation, ideally including H&S, quality, BCAR, O&M, sustainability/environmental and handover requirements.
• Strong digital and systems capability, with experience using construction management/document control platforms; experience with 4P, Procore, Field View and COINS is advantageous.
• Ability to work collaboratively with technical specialists, understanding when to seek technical guidance while taking ownership of the coordination and administrative aspects of the role.
• Reporting directly to Project Manager, the successful candidate will be responsible for:

Experience

• Knowledge of major construction projects, architectural and engineering drawings and document processes
• 2-5 years administration experience, desirable

Education

• Bachelor’s degree level education equivalent to EQF Level 5 preferred, however other educational backgrounds will be considered

Collen is committed to providing an inclusive recruitment and onboarding experience. If you require any reasonable accommodation or support at any stage of the recruitment process or upon joining the company, please let us know and we will work with you to meet your needs.