Project Coordination Specialist

PE Global (UK); Kildare; On-site; EUR 35,000 - 50,000; Full time

Benefits offered by this job

Opportunity to work on significant infrastructure projects

Career development opportunities

Competitive salary and benefits package

Job summary

PE Global (UK) is seeking a Project Coordination Specialist to help deliver large-scale infrastructure projects in the Kildare area. This role involves supporting project managers and ensuring that projects are completed on time and within budget while adhering to governance requirements.

The ideal candidate will have a relevant third-level qualification and at least a year of experience in a similar role. They will utilize skills in project management tools and will be part of a dynamic project environment.

Qualifications

• Minimum of 1 year’s experience in project coordination or support role.
• Strong understanding of project management principles and methodologies.
• Experience with document management and collaboration platforms.

Responsibilities

• Support the successful delivery of large-scale infrastructure projects.
• Assist in the development and maintenance of project management plans.
• Ensure project governance processes are followed.

Skills

Project coordination

Report writing

Communication

Organisational skills

Microsoft Office proficiency

Education

Third-level qualification in Engineering, Business, or Project Management

Postgraduate qualification in Project Management

Professional project management certification

Tools

Microsoft Project

SharePoint

ProjectWise

Job description

Overview

Our client, a leading organisation within the infrastructure and energy sector, is seeking a Project Coordination Specialist to support the delivery of large-scale capital projects. Reporting to the Project Manager and working closely with the Project Management Office (PMO), this role will play a key part in ensuring projects are delivered on schedule, within budget, and in line with governance requirements.

This is an excellent opportunity for a motivated project professional looking to develop their career within a dynamic project environment.

Key Responsibilities

• Support the successful delivery of large-scale infrastructure projects by assisting Project Managers and the PMO team.
• Contribute to the development and maintenance of project management plans covering scope, schedule, cost, quality, resources, communications, risk, procurement, and stakeholder management.
• Ensure project governance processes are followed and assist with reporting to senior management and key stakeholders.
• Build strong working relationships across project teams to promote compliance with established procedures and processes.
• Coordinate project communications, including the preparation of meetings, reports, presentations, and project documentation.
• Administer document management systems and maintain accurate version control across project records.
• Monitor project progress, track deliverables, and follow up on actions arising from project meetings.
• Prepare and maintain project control documentation, including schedules, financial trackers, risk registers, issue logs, and action trackers.
• Support stakeholder and community engagement activities as required.
• Assist with procurement activities, including purchase order processing, contract administration, and expenditure monitoring.
• Produce financial reports, comparing actual spend against budget and forecasting project costs to completion.
• Promote and adhere to all health, safety, and environmental requirements.
• Contribute positively to team objectives and continuous improvement initiatives.

Requirements

• Third-level qualification in Engineering, Business, Project Management, or a related discipline.
• A postgraduate qualification in Project Management would be advantageous.
• Minimum of 1 year’s experience in a project coordination or project support role, ideally within infrastructure, utilities, construction, engineering, or energy sectors.
• Strong understanding of project management principles and methodologies.
• Excellent communication, report writing, and organisational skills.
• Proficiency in Microsoft Office applications and Microsoft Project.
• Experience with document management and collaboration platforms such as SharePoint, ProjectWise, ShareFile, or similar systems would be highly beneficial.
• Professional project management certification (e.g., PMP, PRINCE2, CAPM, or equivalent) would be an advantage.

What’s on Offer

• Opportunity to work on significant infrastructure and capital projects.
• Exposure to multidisciplinary project teams and stakeholders.
• Career development within a growing and progressive organisation.
• Competitive salary and benefits package.

Our client is an equal opportunities employer and welcomes applications from all suitably qualified candidates.