Project Co-ordinator/ Junior PM

Egisgroup; Cork; On-site; EUR 40,000 - 60,000; Full time

Job summary

EGIS group in Ireland seeks a proactive Project Coordinator to assist planning, monitoring, and delivery across rail-related projects. You will coordinate schedules, resources, and information while liaising with clients to define requirements, scope, and objectives.

The role involves maintaining risk logs, supporting procurement, and ensuring compliance with HSEQ standards, with ERP/Oracle experience advantageous.

Qualifications

• Proven experience as a Project Coordinator or similar role, ideally in the Rail industry.
• Strong knowledge of project management methodologies and tools.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office and project management software (e.g., MS Project, Trello).
• Strong communication and interpersonal skills.
• Prior experience with ERP (Oracle...) is desirable and will be a strong advantage

Responsibilities

• Assist in the planning, execution, and monitoring of project activities.
• Coordinate project schedules, resources, and information.
• Liaise with clients to identify and define project requirements, scope, and objectives.
• Maintain risk and issue logs and supporting the implementation of mitigation measures.
• Liaise with contractors, designers, and statutory stakeholders to keep projects moving.
• Support procurement and contract administration activities.
• Ensure projects comply with relevant health, safety, quality, and environmental requirements.
• Assist in planning and management of testing and commissioning activities where applicable.

Skills

Project coordination

MS Office

MS Project

Communication skills

Education

Bachelor's degree in Project Management, Business Administration, or related field

Tools

Trello

Oracle ERP

MS Project

Job description

Program / Project Management

• Assist in the planning, execution, and monitoring of project activities.
• Coordinate project schedules, resources, and information.
• Liaise with clients to identify and define project requirements, scope, and objectives.
• Maintain risk and issue logs and supporting the implementation of mitigation measures.
• Liaise with contractors, designers, and statutory stakeholders to keep projects moving.
• Support procurement and contract administration activities.
• Ensure projects comply with relevant health, safety, quality, and environmental requirements.

Budget Management

• Assist in the preparation and management of project budgets.
• Monitor expenditures and ensure adherence to financial plans.
• Prepare financial reports and forecasts.

Document Control

• Maintain and update project documentation, including plans, reports, and contracts.
• Ensure all documents are stored and managed according to company policies.
• Facilitate document reviews and approvals.

Team Coordination

• Coordinate and schedule meetings, workshops, and other project-related events.
• Communicate with team members to ensure alignment on project goals and deliverables.
• Support the project team by facilitating communication and resolving issues.

Reporting and Communication

• Prepare and distribute project updates and status reports.
• Ensure effective communication with all stakeholders.
• Support the development of presentations and reports for management.
• Use ERP to support project controls and reporting.

Testing, Commissioning and Assurance (Desirable):

• Support the coordination and tracking of testing and commissioning activities across project phases.
• Assist in reviewing test plans, test procedures, and test results to ensure alignment with project requirements.
• Coordinate with contractors, designers, and stakeholders to support test readiness and issue resolution.
• Monitor and report on testing progress, outstanding defects, and close-out activities.
• Review testing records, certification documentation, and evidence of compliance.
• Contribute to lessons learned and continuous improvement initiatives arising from testing and commissioning activities.

Bachelor's degree in Project Management, Business Administration, or related field.

• Proven experience as a Project Coordinator or similar role, ideally in the Rail industry.
• Strong knowledge of project management methodologies and tools.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office and project management software (e.g., MS Project, Trello).
• Strong communication and interpersonal skills.
• Prior experience with ERP (Oracle...) is desirable and will be a strong advantage

Equality, Diversity & Inclusion

We at EGIS are an Equal Opportunities employer and we recognise the value of a Diverse Organisation. EGIS appreciates all job applications. If you decide to apply for an opportunity at EGIS, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone's contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.