Assistant Project Manager

Egis Group; Cork; Hybrid; EUR 32,000 - 46,000; Full time

Job summary

EGIS Group Ireland in Cork seeks a Project Coordinator to support planning, execution and monitoring of project activities across civil and rail sectors. You will coordinate schedules, resources and stakeholder communications, ensuring adherence to safety, quality and environmental standards.

The role requires a Bachelor’s degree and proven coordination experience, with proficiency in MS Project, Trello, and ERP (Oracle). Strong organisational and communication skills are essential for success.

Qualifications

• Bachelor’s degree in Project Management, Business Administration, or related field.
• Proven experience as a Project Coordinator or similar role, ideally in the Rail industry.
• Strong knowledge of project management methodologies and tools.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office and project management software (e.g., MS Project, Trello).
• Strong communication and interpersonal skills.
• Prior experience with ERP (Oracle…) is desirable and will be a strong advantage

Responsibilities

• Assist in planning, execution, and monitoring of project activities.
• Coordinate project schedules, resources, and information.
• Liaise with clients to identify and define project requirements, scope, and objectives.
• Maintain risk and issue logs and supporting the implementation of mitigation measures.
• Liaise with contractors, designers, and statutory stakeholders to keep projects moving.
• Support procurement and contract administration activities.
• Ensure projects comply with relevant health, safety, quality, and environmental requirements.
• Coordinate and schedule meetings, workshops, and other project-related events.
• Communicate with team members to ensure alignment on project goals and deliverables.
• Support the project team by facilitating communication and resolving issues.
• Prepare and distribute project updates and status reports.
• Ensure effective communication with all stakeholders.
• Support the development of presentations and reports for management.
• Use ERP to support project controls and reporting.
• Testing, commissioning and quality assurance coordination (Desirable)

Skills

Project management

Coordination

Communication

Education

Bachelor’s degree

Tools

MS Project

Trello

ERP (Oracle)

Job description

About Us

Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. With over 23,500 employees across +70 countries, we work hand-in-hand with our clients on every aspect of transport, energy and the built environment to build a more balanced, sustainable and resilient world.

We work in partnership with public sector clients and private companies both at home and internationally, and we are committed to supporting the government in realising their climate, infrastructural and societal goals as part of Project Ireland 2040

Our key areas of expertise in Structural Design include:

• Smart cities
• Large Scale Residential and Commercial Buildings
• Water & Wastewater

Our key areas of expertise in Civil include:

• Rail & Urban transit
• Active travel
• Roads and bridges
• Water & Wastewater
• Smart cities
• Energy
• Consulting and Operations

About the Role

Program / Project Management:

• Assist in the planning, execution, and monitoring of project activities.
• Coordinate project schedules, resources, and information.
• Liaise with clients to identify and define project requirements, scope, and objectives.
• Maintain risk and issue logs and supporting the implementation of mitigation measures.
• Liaise with contractors, designers, and statutory stakeholders to keep projects moving.
• Support procurement and contract administration activities.
• Ensure projects comply with relevant health, safety, quality, and environmental requirements.

Budget Management:

• Assist in the preparation and management of project budgets.
• Monitor expenditures and ensure adherence to financial plans.
• Prepare financial reports and forecasts.

Document Control:

• Maintain and update project documentation, including plans, reports, and contracts.
• Ensure all documents are stored and managed according to company policies.
• Facilitate document reviews and approvals.

Team Coordination:

• Coordinate and schedule meetings, workshops, and other project-related events.
• Communicate with team members to ensure alignment on project goals and deliverables.
• Support the project team by facilitating communication and resolving issues.

Reporting and Communication:

• Prepare and distribute project updates and status reports.
• Ensure effective communication with all stakeholders.
• Support the development of presentations and reports for management.
• Use ERP to support project controls and reporting.

Testing, Commissioning and Assurance (Desirable):

• Support the coordination and tracking of testing and commissioning activities across project phases.
• Assist in reviewing test plans, test procedures, and test results to ensure alignment with project requirements.
• Coordinate with contractors, designers, and stakeholders to support test readiness and issue resolution.
• Monitor and report on testing progress, outstanding defects, and close-out activities.
• Review testing records, certification documentation, and evidence of compliance.
• Contribute to lessons learned and continuous improvement initiatives arising from testing and commissioning activities.

What do we need from you

• Bachelor’s degree in Project Management, Business Administration, or related field.
• Proven experience as a Project Coordinator or similar role, ideally in the Rail industry.
• Strong knowledge of project management methodologies and tools.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office and project management software (e.g., MS Project, Trello).
• Strong communication and interpersonal skills.
• Prior experience with ERP (Oracle…) is desirable and will be a strong advantage

What's in it for you?

Equality, Diversity & Inclusion

We at EGIS are an Equal Opportunities employer and we recognise the value of a Diverse Organisation. EGIS appreciates all job applications. If you decide to apply for an opportunity at EGIS, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.