Project Assistant

IOM - UN Migration; Dublin; On-site; EUR 35,000 - 48,000; Full time

Job summary

IOM - UN Migration in Ireland seeks an administrative support professional to assist the National Project Officer in coordinating movements into transitional accommodation and related activities. The role requires strong organization, record-keeping, and liaison with government and NGO partners.

Responsibilities include drafting documents, organizing meetings, managing files, and ensuring data confidentiality while supporting project operations and SOP adherence.

Qualifications

• Knowledge of migration-related subject areas within UN system.
• Knowledge of UN and bilateral donor programming.
• Understanding of financial rules and regulations.

Responsibilities

• Support the implementation of the project’s operational strategy for Beneficiaries of Temporary Protection in Ireland.
• Assist caseworkers and maintain files and records.
• Coordinate logistics and communications between teams and external partners.
• Draft correspondence, reports, briefs, and presentations.
• Organize meetings, workshops and training sessions.
• Maintain confidentiality and support fraud prevention of project records.
• Perform other duties as assigned.

Skills

Migration knowledge

UN donor programming

Financial rules

Education

Bachelor’s degree in Political or Social Sciences

Diploma with 4+ years experience

Job description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Chief of Mission (CoM) in Dublin and direct supervision of the National Project Officer the successful candidate will be responsible for the support requirements of the project supporting Beneficiaries of Temporary Protection (BOTP’S) in Ireland.

The role will provide administrative support across programme operations, with a primary focus on assisting the team responsible for facilitating movements into transitional accommodation. Responsibilities will include coordinating logistics, maintaining records, supporting case management processes, and ensuring smooth communication between teams. The role will include other programme related responsibilities as required.

1. Support the implementation of the operational strategy of the project aiming to support BOTP’s in Ireland.
2. Support the implementation of project activities and assist caseworkers in accordance with the project's Standard Operating Procedures (SOPs).
3. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow‑up on administrative actions, etc.
4. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
5. Organize meetings, workshops and training sessions.
6. Respond to general information requests and inquiries; set up and maintain files/records.
7. Maintain and ensure confidentiality of all projects related matters in accordance with guidelines and instructions. Take active steps to mitigate fraud and malfeasance and monitor the integrity of records containing individual data.
8. Perform any other duties as may be assigned
   

Required Qualifications and Experience

Education

• School diploma with four years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non‑governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non‑government or government institutions/organization in a multi‑cultural setting is an advantage.
  

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
  

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Working knowledge of Arabic is desirable.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day‑to‑day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service‑oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

As the right to live and work in Ireland is required, the contract issued may be shorter that the period mentioned in the advertisement, in order to align with the expiry date of the work permit.

IOM has a zero‑tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e‑Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies