Production Coordinator

9 Story Media Group; Dublin; Hybrid; EUR 35,000 - 45,000; Full time

Benefits offered by this job

Hybrid working (2 days in-studio)

25 paid holiday days per year

Up to 10 paid sick days per year

Healthcare scheme

Life insurance

Long-term sickness income protection

Maternity leave payment

Educational assistance

Job summary

Brown Bag Films is seeking a Production Coordinator for our Dublin Studio on a fixed-term 6-month contract. The role drives asset production across TV production phases, coordinating with the project team, CG department and overseas partner studios.

Hybrid work requires a minimum of two days in-studio per week. The ideal candidate will have production experience in animation, strong project management and asset-tracking skills, with proficiency in Shotgun, Excel, and Adobe tools.

Qualifications

• Experience with production schedules and asset tracking.
• Proven ability to manage timelines and deliverables.
• Strong organizational and communication skills.

Responsibilities

• Assist with script breakdown and asset creation to support visual kick-off.
• Lead the visual kick-off meeting, chair discussions, and implement follow-ups in Shotgun.
• Maintain assets in Shotgun; monitor build schedules and advise on changes.
• Prepare and run dailies reviews to secure approvals from Art Directors; issue revision notes.
• Coordinate notes and approvals timing for the Art Director to ensure on-time delivery.
• Oversee asset shipment: coordinate materials, prep calls, and overseas transfers.
• Manage in-house animation requirements and technical task tracking.
• Track overseas ticketing; address CG-related technical queries promptly.
• Organize episodic technical review meetings and generate follow-up notes.
• Produce the weekly dashboard (BART) to support client status reporting.

Skills

Project management

Scheduling

Database literacy

Communication

Tools

Shotgun

Excel

Outlook

Photoshop

Acrobat

Job description

Job Description At Brown Bag Films, our motto is simple: “We Love Animation(TM).” And we mean it - we put our artists at the heart of everything we do. As one of the most creatively driven animation studios, we are passionate about creating high-quality, engaging content for kids and families everywhere.

We are currently looking for an Production Coordinator to join our talented team here at our Dublin Studio. The successful candidate will drive the on-time completion of asset production through TV production phases, in liaison with project team, CG department and overseas partner studio.

This is a Fixed-Term, 6 month contract based in our Dublin Studio.

Please note that our studio operates on a hybrid model, with a minimum of two days per week required in the studio.

The successful candidate must have the right to work in Ireland for the duration of the contract.

Key Responsibilities

• Assisting with script breakdown and asset creation where required, ensuring completion for visual kick-off.
• Driving the visual kick-off meeting, ensuring thorough preparation, chairing the discussion, and implementing follow-up notes and cleaning up of assets in asset tracking system (Shotgun).
• Leading asset maintenance in Shotgun; reviewing and sense-checking the asset build schedule against priorities, needs and advising on changes.
• Preparing the playlist for and conducting dailies review sessions to drive the approval of artists’ submissions; prioritising content for Art Directors, following-up, sending revision notes and tracking outcomes.
• Coordinating the schedule of notes and approvals for the Art Director, ensuring focus and on-time delivery.
• Managing shipment:
  • Liaising with Leads on the CG team ensuring all assets are ready
  • Coordinating notes completion from key contributors
  • Ensuring all required materials for shipment are completed on time.
  • Conducting prep call and launching package to overseas team
• Managing in-house animation requirements and technical task management.
• Tracking overseas ticketing during animation and managing technical queries with CG proactively and in a timely manner.
• Organising and leading episodic technical review meetings for internal and overseas, generating follow up notes and ensuring completion.
• Weekly dashboard (BART) reporting to enable the submission of the weekly client status report.

Key Requirements

• Good understanding of schedules and deadlines; project management techniques.
• Previous Production experience required, ideally in an animation environment and likely to have been a successful Production Assistant.
• Experienced in database work and maintaining tracking documents.
• Microsoft Office, in particularly Excel and Outlook.
• Practical use of Photoshop and Acrobat.
• Ability to use asset tracking software e.g. Autodesk’s Shotgun.

What We Offer

• Hybrid Working - Minimum of 2 days working in studio.
• 25 paid holiday days per annum (available immediately, pro-rated)
• Up to 10 paid sick leave days per annum (available immediately, pro-rated)
• HSF Healthcare Scheme (available immediately - opt-in cash scheme)
• Life insurance (available immediately)
• Long Term Sickness Income protection (available immediately)
• Maternity Leave Payment
• Educational Assistance

Other perks that are available to BBF employees

• Up to 10 days (in one block) in a calendar year Working from Anywhere Policy (after successful probation period)
• Employee Assistance Programme (available immediately)
• Bike to Work Scheme (available immediately)
• Tax Savers Scheme (available immediately)
• Specsavers Voucher (available immediately)
• Dog Friendly studio/policy.