Procurement Coordinator

Diligent; Ireland; Hybrid; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Benefits: medical, dental, vision + 1:

401(k) match

Job summary

Diligent in Galway is seeking a Procurement Coordinator to manage supplier relationships, vendor onboarding, renewals and review of proposals, with daily involvement in the procure-to-pay cycle using Coupa.

You will collaborate across functions, drive cost-efficient decisions, and support global teams while maintaining strong governance and compliant processes. A 2–4 year corporate procurement background and excellent communication are required.

Qualifications

• 2–4 years' experience in a corporate environment.
• Excellent verbal and written communication with attention to detail.
• Adaptable, creative and collaborative with multiple stakeholders.
• Analytical and problem-solving mindset for vendor needs.
• Organised with strong time management.
• Shows curiosity and commitment to continuous learning.

Responsibilities

• Support the procurement lifecycle from onboarding to renewals.
• Guide business partners and budget owners through vendor engagement.
• Ensure compliance with organizational procurement policies.
• Manage P2P operations and processes in Coupa.
• Provide monthly/quarterly analytics to the procurement team.
• Collaborate with Finance on cost control and PO management.
• Foster a culture of cost efficiency and operational excellence.

Skills

Vendor management

Communication skills

Analytical thinking

Time management

Stakeholder collaboration

Tools

Coupa

Excel

P2P systems

Job description

Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster.

At Diligent, we're building the future with people who think boldly and move fast. Whether you're designing systems that leverage large language models or part of a team reimaging workflows with AI, you'll help us unlock entirely new ways of working and thinking. Curiosity is in our DNA, we look for individuals willing to ask the big questions and experiment fearlessly - those who embrace change not as a challenge, but as an opportunity. The future belongs to those who keep learning, and we are building it together. At Diligent, you’re not just building the future - you’re an agent of positive change, joining a global community on a mission to make an impact.

A Day in the Life

As a Procurement Coordinator at Diligent, you'll work closely with teams across the business to manage purchasing activities, supplier relationships, contract renewals, and proposal reviews. You'll help drive cost-effective decisions, solve procurement challenges, and ensure smooth day-to-day operations. Joining our fantastic team in Galway, you'll have the opportunity to make a real impact while collaborating with colleagues across a global organisation.

Key Responsibilities

• Support the procurement lifecycle, including vendor onboarding and management, cross-functional need identification, proposal analysis and evaluation, negotiations, contract review and redlining, and renewal support.
• Partner and provide guidance to business partners, budget owners and their direct reports surrounding the vendor engagement process.
• Maintain and enforce business partner compliance with organizational procurement policies.
• Enable daily operations within the Procure-to-Pay (P2P) system, Coupa.
• Support and manage the procurement team through reporting monthly/quarterly analytics.
• Partner with Finance to provide guidance to departments across the organization on cost and budget control through PO management.
• Create a culture of cost efficiency, operational excellence, innovation, and simplification.

Required Experience/Skills

• 2-4 years' experience in a corporate environment.
• Excellent verbal and written communication skills with strong attention to detail and tone across emails, reports, and presentations.
• Adaptable, creative and willing to partner with multiple stakeholders through a wide variety of scenarios and supporting team deliverables in fast-paced environment.
• Analytical and problem-solving mindset to assist organizational leaders with their third-party vendor needs
• Organised, detail oriented and skilled at prioritisation with strong time management.
• Demonstrates strong curiosity and a commitment to continuous learning to improve outcomes.

Preferred Experience/Skills

• Experience in Procurement / Purchasing.
• Basics in Procure-to-Pay processes, knowledge of the Coupa Platform is a bonus.
• Experience working with global companies and co-workers in different time zones and regions.
• Familiarity with Microsoft Excel and basic formulas and functions.
• Ability to analyse spend and identify savings opportunities through supplier consolidation and effective classification.
• Experience with corporate enterprise tooling.

What Diligent Offers You

Pay Range

Incentive Compensation

Offers will be negotiated based on each candidate's qualifications.

This role is eligible to participate in our annual incentive plan. Incentives are earned based on employee performance against defined metrics and company goals.

Benefits

Full-time roles are eligible for our comprehensive benefits program which includes medical, dental and vision coverage. You may also contribute to our 401(k) plan that includes a company match.

Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients. We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs. (among others)

Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.

Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability –to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place.

Headquartered in New York, Diligent has offices in Washington D.C., London, Galway, Budapest, Vancouver, Bengaluru, Munich, Singapore and Sydney. To foster strong collaboration and connection, this role will follow a hybrid work model. If you are within a commuting distance to one of our Diligent office locations, you will be expected to work onsite at least 50% of the time. We believe that in-person engagement helps drive innovation, teamwork, and a strong sense of community.