Planner & Scheduling Manager

CBRE, Inc.; Dublin; On-site; EUR 90,000 - 120,000; Full time

Job summary

CBRE, Inc. is seeking a Maintenance Planning/Scheduling Manager (Pharma) to lead planning, scheduling and optimisation of maintenance across a pharmaceutical facility in Ireland.

You will work within the Site Facilities team to ensure safe, efficient, GMP-compliant execution and provide technical insights to improve equipment reliability. Responsibilities include overseeing short- and long-term maintenance schedules, prioritising work orders, coordinating with subcontractors, and aligning plans

Qualifications

• 4+ years in maintenance planning or technical leadership in pharma or regulated manufacturing.
• Strong GMP/GxP knowledge and maintenance documentation discipline.
• Proficiency with SAP and Maximo CMMS platforms.

Responsibilities

• Lead planning and scheduling for facilities and calibration programmes.
• Ensure compliance with GMP, GxP, and audit readiness.
• Coordinate with engineering, quality, and subcontractors to optimise maintenance.
• Drive continuous improvement and reliability in utilities and production systems.

Skills

Maintenance planning

CMMS

GMP knowledge

Stakeholder management

Process engineering

Regulatory compliance

Education

Process Engineering degree

Trade qualification or equivalent

Tools

SAP

Maximo

Job description

Job Purpose

The Maintenance Planning/Scheduling Manager (Pharma) is responsible for leading the planning, scheduling, and optimisation of maintenance activities across a pharmaceutical facility. As part of the Site Facilities team, this role ensures maintenance work is executed safely, efficiently, and in full compliance with GMP requirements and the site Quality Management System. With a strong process engineering mindset, the successful candidate will provide technical insight to improve equipment reliability, support deviation investigations, and drive continuous improvement across utilities, production, and facility systems.

What You'll Do

• Lead and develop the maintenance planning function, providing guidance and support to technicians and subcontractors.
• Ensure clear communication of priorities and alignment across the Site Facilities team.
• Promote a culture of safety, compliance, collaboration, and continuous improvement.

Maintenance Strategy & Planning

• Oversee the development and execution of short-term and long-term maintenance schedules for facilities and calibration programmes.
• Ensure maintenance activities are effectively planned, resourced, and coordinated to minimise impact on manufacturing operations.
• Approve work order prioritisation and ensure maintenance plans align with production requirements and engineering strategy.

Compliance & Documentation

• Ensure all maintenance planning activities and documentation comply with GMP, GxP, and Good Engineering Practice standards.
• Review and approve CMMS updates, maintaining accuracy and audit readiness.
• Support regulatory inspections and quality audits as the maintenance planning subject matter expert.

Reliability & Continuous Improvement

• Review preventive and predictive maintenance data to identify emerging equipment risks and reliability gaps.
• Lead annual PM/PdM programme optimisation activities in collaboration with Engineering and Quality teams.
• Apply process engineering knowledge to evaluate system issues, support investigations, and drive effective corrective actions.

Vendor & Stakeholder Management

• Coordinate and manage subcontractor performance, compliance, and service delivery.
• Build and maintain strong relationships with internal stakeholders, ensuring transparent communication regarding schedules, priorities, and operational constraints.

What You'll Need

• Trade qualification or equivalent experience; relevant industry experience may be considered in place of formal qualifications.
• Process Engineering degree, diploma, or certification is highly advantageous.
• Proven experience, typically 4+ years, in maintenance planning, engineering, or technical leadership within pharmaceutical or regulated manufacturing environments in Ireland.
• Strong understanding of GMP, GxP, and regulatory requirements relating to maintenance documentation and execution.
• Proficiency with CMMS platforms commonly used within pharmaceutical environments, including SAP and Maximo.
• Advanced Microsoft Office skills, including Word, Excel (Pivot Tables, VLOOKUP), PowerPoint, and Access.
• Strong attention to detail with a structured, organised, and methodical approach.
• Excellent planning, decision-making, and problem-solving skills with a strategic mindset.
• Strong communication and stakeholder management capabilities, with the ability to lead and influence teams effectively.
• Ability to support on-site activities when required, including facility walkthroughs and equipment reviews.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.