Biopharma Maintenance Scheduler

Jones Engineering; Limerick; On-site; EUR 75,000 - 97,000; Full time

Benefits offered by this job

Competitive salary package

Training and development opportunities

Equal opportunities employer

Work-life balance emphasis

Job summary

Jones Engineering in Ireland’s biopharma sector seeks a Senior Biopharma Maintenance Scheduler to develop and maintain the site maintenance schedule, ensuring preventive maintenance, calibrations, and GMP-critical activities are executed on time.

The role coordinates Maintenance, Production, Quality, and external vendors to maximise resource use, schedule compliance, and equipment availability, while tracking KPIs and ensuring CMMS accuracy in SAP/Maximo.

Qualifications

• Engineering/maintenance qualification and GMP knowledge.
• Minimum 5 years' experience in maintenance planning or scheduling in pharma/GMP environments.
• Experience using CMMS platforms such as SAP PM or Maximo.
• Knowledge of GMP, quality systems, and compliance requirements.

Responsibilities

• Develop and maintain weekly, bi-weekly, and monthly maintenance schedules.
• Prioritize PMs, calibrations, GMP-critical maintenance, and corrective work based on risk and priorities.
• Balance maintenance workload against resources, considering leave, training, and shifts.
• Coordinate equipment access and maintenance windows with Production and Quality teams.
• Schedule shutdowns, calibrations and critical maintenance to minimise impact on manufacturing operations.
• Coordinate OEMs, contractors, and vendors to support scheduled maintenance activities.
• Monitor backlog and ensure compliance-critical work is completed before due dates.
• Track schedule compliance, analyze schedule breaks, and report reasons for missed work.
• Maintain schedule accuracy and work order status within the CMMS (SAP, Maximo or equivalent).
• Facilitate weekly scheduling meetings and communicate priorities and constraints to stakeholders.
• Produce KPI reports on schedule adherence and resource utilisation.

Skills

Advanced planning

Scheduling

CMMS proficiency

GMP compliance

Stakeholder management

Analytical skills

Communication

Attention to detail

Continuous improvement

Education

Engineering/maintenance qualification (degree/diploma/trade)

Tools

SAP PM

Maximo

Job description

Biopharma Maintenance Scheduler

Role Purpose

The Senior Biopharma Maintenance Scheduler is responsible for developing and maintaining the site maintenance schedule to ensure timely execution of preventive maintenance, calibrations, corrective maintenance, and compliance-critical activities within a GMP-regulated manufacturing environment. The role coordinates Maintenance, Production, Quality, and external vendors to maximize resource utilization, equipment availability, and schedule compliance.

Role Scope

The Senior Scheduler is responsible for scheduling and coordination of maintenance work. The role does not create technical job plans, define work scopes, supervise technicians, or manage maintenance budgets.

Key Responsibilities

• Develop and maintain weekly, bi-weekly, and monthly maintenance schedules.
• Prioritize and schedule PMs, calibrations, GMP-critical maintenance, and corrective work based on risk and business priorities.
• Balance maintenance workload against available resources, considering leave, training, shift patterns, and contractor availability.
• Coordinate equipment access and maintenance windows with Production and Quality teams.
• Schedule utility shutdowns, calibrations, and critical maintenance activities to minimise impact on manufacturing operations.
• Coordinate OEMs, contractors, and specialist vendors to support scheduled maintenance activities.
• Monitor maintenance backlog and ensure compliance-critical work is completed before due dates.
• Track schedule compliance, analyse schedule breaks, and report reasons for missed work.
• Maintain schedule accuracy and work order status within the CMMS (SAP, Maximo or equivalent).
• Facilitate weekly scheduling meetings and communicate schedule priorities, risks, and resource constraints to stakeholders.
• Produce KPI reports on schedule adherence, backlog performance, PM compliance, and resource utilisation.

Qualifications & Experience

• Degree, Diploma, or Trade Qualification in Engineering, Maintenance, or a related discipline.
• Minimum 5 years' experience in maintenance planning or scheduling within a pharmaceutical, biopharmaceutical, medical device, or other GMP-regulated environment.
• Strong understanding of preventive maintenance, calibration systems, and maintenance best practices.
• Experience using CMMS platforms such as SAP PM, Maximo, or equivalent.
• Knowledge of GMP, quality systems, and compliance requirements.

Key Competencies

• Advanced Planning and Scheduling
• Resource and Capacity Management
• CMMS Systems Expertise
• GMP & Regulatory Compliance Awareness
• Stakeholder Management
• Analytical and Problem-Solving Skills
• Communication and Influencing Skills
• Attention to Detail
• Continuous Improvement Mindset

Benefits

We offer a competitive salary package commensurate with experience and qualifications. In addition, you will have the opportunity to work in a dynamic and supportive environment, collaborating with industry leaders and contributing to a sustainable future. Our company values work-life balance and encourages professional growth through training and development programs. Recognising the contributions and respecting our people is core to our culture and values. We are an equal opportunities employer, and we encourage candidates from all backgrounds to apply for roles.

Please note. We are currently not accepting application from agencies at this time.