Personal Assistant to Chief Financial Officer (FTC - 12 Months)

Primark; Dublin; On-site; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare

Pension

Potential bonus

27 days of leave

Bank holidays

You can buy 5 more

Tax Saver Tickets

fitness centre

subsidised cafeteria

Job summary

Primark in Dublin is seeking a proactive Personal Assistant to the Director. You will manage complex diary scheduling, coordinate calendars and meeting governance while maintaining confidentiality.

Prepare and coordinate meeting materials, liaise with internal teams and external partners, and support leadership initiatives with operational project coordination. The ideal candidate has 5+ years supporting senior executives in fast-paced environments, with outstanding communication and MS Office

Qualifications

• Minimum 5 years' experience supporting senior executives in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Ability to handle confidential information with discretion.
• Excellent organisational and multitasking abilities.
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint).

Responsibilities

• Manage complex diary scheduling and calendar coordination for the Director.
• Oversee the Director's inbox and respond to key actions.
• Prepare meeting materials: agendas, presentations, reports.
• Liaise between the Director, internal stakeholders, and external partners.
• Coordinate projects and support decision-making processes.
• Handle travel, expenses, purchase orders, and document management.

Skills

Diary management

Stakeholder management

Communication

Multitasking

Discretion & confidentiality

Presentation skills

Customer focus

Tools

Outlook

Excel

PowerPoint

Word

Job description

Administration at Primark

What’s a career at Primark all about? The positive impact you’re making, the experiences you’re having and the people you’re with. You’re our inspiration. Embrace what sets you apart, own your career and develop in ways you never expected. Leave your mark. And do it your way.

Because we strive to put people first.

Culture, our way.

What You’ll Do As a Personal Assistant

• Manage complex diary scheduling, calendar coordination, and meeting governance for the Director, ensuring priorities are effectively managed and confidentiality is maintained at all times.
• Proactively oversee the Director's inbox, prioritizing communications, responding where appropriate, and ensuring timely follow-up on key actions and commitments.
• Prepare and coordinate meeting materials, including agendas, presentations, reports, briefing documents, and the distribution of information before and after meetings.
• Act as a key liaison between the Director, internal stakeholders, leadership teams, and external partners, facilitating effective communication and collaboration across the business.
• Support leadership initiatives, programme management, and operational activities by coordinating projects, maintaining correspondence, and assisting with decision-making processes.
• Manage administrative responsibilities including travel arrangements, expense reconciliation, purchase orders, document management, courier services, and other ad hoc business support activities.

What You’ll Get

• Healthcare
• Pension
• Potential bonus
• 27 days of leave
• Bank holidays
• You can buy 5 more
• Tax Saver Tickets
• fitness centre
• subsidised cafeteria

What You’ll Bring

• Minimum 5 years' experience supporting senior executives in an Executive Assistant or Personal Assistant role within a fast-paced, dynamic environment.
• Strong communication, interpersonal, and stakeholder management skills, with the ability to build effective relationships across all levels of an organisation.
• Demonstrated ability to handle highly confidential information with professionalism, discretion, and sound judgement.
• Excellent organisational, planning, and multitasking capabilities, with strong attention to detail and the ability to manage competing priorities effectively.
• Advanced proficiency in Microsoft Office applications, particularly Outlook, Excel, and PowerPoint, combined with strong analytical and problem-solving skills.
• Adaptable, proactive, and collaborative individual with a positive attitude, strong customer focus, resilience, effective presentation skills, and a commitment to continuous personal and professional development.

Does this sound like you? Great, because we can’t wait to see what you’ll bring. You’ll be supported within a team of equally capable people, celebrating who you are and aiding you reach your potential. At Primark, we’re excited about our future - and we’re excited to develop yours.

About Primark

At Primark, people matter. They’re the beating heart of our business and the reason we’ve grown from our first store in Dublin in 1969 to a £9bn+ turnover business and over 80,000 colleagues and over 440 stores in 17 countries today. Our values run through everything we do. In essence, we're Caring and always strive to put people first. We're also Dynamic, bravely pushing the boundaries to stay ahead. And finally, we succeed Together.

If you need any reasonable adjustments or have an accessibility request, during your recruitment journey, such as extended time or breaks between online assessments, a sign language interpreter, mobility access, or assistive technology please contact your talent acquisition specialist.

All offers of employment are subject to background checks, including right to work, reference education and for some roles criminal, and financial checks. If you have any concerns, please reach out to our talent acquisition team to discuss.