Personal Assistant to Chief Financial Officer (FTC - 12 Months)

Primark Stores Limited; Dublin; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Healthcare

Pension

Bonus potential

27 days leave

Tax Saver Tickets

Fitness centre

Cafeteria subsidy

Job summary

Primark Stores Limited in Dublin is seeking a proactive Personal Assistant to the Director who will manage complex diaries and calendars, coordinate meetings, and ensure confidentiality across communications. You will act as a key liaison with internal teams and external partners, supporting strategic initiatives and project coordination.

Ideal candidates bring 5+ years of senior executive support experience, excellent organisational skills, and advanced Microsoft Office proficiency.

Qualifications

• Minimum 5 years of experience supporting senior executives in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Manage complex diary scheduling, calendar coordination, and meeting governance for the Director, ensuring priorities are managed and confidentiality is maintained.
• Oversee the Director's inbox, prioritizing communications and ensuring timely follow-up on key actions.
• Prepare agendas, presentations, reports, briefing documents, and distribute information before and after meetings.
• Act as a liaison between the Director, internal stakeholders, leadership, and external partners to facilitate communication.
• Coordinate projects, support decision-making processes, and maintain organized correspondence.
• Handle travel arrangements, expenses, purchase orders, document management, courier services, and ad hoc business support.

Skills

Executive support

Diary management

Stakeholder management

Communication

Discretion/Confidentiality

Meeting coordination

Tools

Microsoft Office

Job description

Because we strive to put people first.
Culture, our way.

Administrationat Primark

What’s a career at Primark all about? The positive impact you’re making, the experiences you’re having and the people you’re with. You’re our inspiration. Embrace what sets you apart, own your career and develop in ways you never expected. Leave your mark. And do it your way.

What You’ll Do as a Personal Assistant

In your role, you’ll collaborate with different people across a range of skillsets. Here’s a flavour of your day-to-day:

• Manage complex diary scheduling, calendar coordination, and meeting governance for the Director, ensuring priorities are effectively managed and confidentiality is maintained at all times.
• Proactively oversee the Director's inbox, prioritizing communications, responding where appropriate, and ensuring timely follow-up on key actions and commitments.
• Prepare and coordinate meeting materials, including agendas, presentations, reports, briefing documents, and the distribution of information before and after meetings.
• Act as a key liaison between the Director, internal stakeholders, leadership teams, and external partners, facilitating effective communication and collaboration across the business.
• Support leadership initiatives, programme management, and operational activities by coordinating projects, maintaining correspondence, and assisting with decision-making processes.
• Manage administrative responsibilities including travel arrangements, expense reconciliation, purchase orders, document management, courier services, and other ad hoc business support activities.

What You’ll Get

People are at the heart of what we do here, so it’s essential we provide you with the right environment to perform at your very best. Let’s talk lifestyle:

Let’s talk lifestyle: Healthcare, pension, and potential bonus. 27 days of leave, plus bank holidays and if you want, you can buy 5 more. Because Primark is all about tailoring to you, we offer Tax Saver Tickets, fitness centre, and a subsidised cafeteria.

What You’ll Bring

Here at Primark, we want everyone to feel valued – so please bring your authentic self to work, of course with some other key experience and abilities for this role in particular:

• Minimum 5 years' experience supporting senior executives in an Executive Assistant or Personal Assistant role within a fast-paced, dynamic environment.
• Strong communication, interpersonal, and stakeholder management skills, with the ability to build effective relationships across all levels of an organisation.
• Demonstrated ability to handle highly confidential information with professionalism, discretion, and sound judgement.
• Excellent organisational, planning, and multitasking capabilities, with strong attention to detail and the ability to manage competing priorities effectively.
• Advanced proficiency in Microsoft Office applications, particularly Outlook, Excel, and PowerPoint, combined with strong analytical and problem‑solving skills.
• Adaptable, proactive, and collaborative individual with a positive attitude, strong customer focus, resilience, effective presentation skills, and a commitment to continuous personal and professional development.

Does this sound like you? Great, because we can’t wait to see what you’ll bring. You’ll be supported within a team of equally capable people, celebrating who you are and aiding you reach your potential. At Primark, we’re excited about our future - and we’re excited to develop yours.

About Primark

At Primark, people matter. They’re the beating heart of our business and the reason we’ve grown from our first store in Dublin in 1969 to a £9bn+ turnover business and over 80,000 colleagues and over 440 stores in 17 countries today. Our values run through everything we do. In essence, we're Caring and always strive to put people first. We're also Dynamic, bravely pushing the boundaries to stay ahead. And finally, we succeed Together.

If you need any reasonable adjustments or have an accessibility request, during your recruitment journey, such as extended time or breaks between online assessments, a sign language interpreter, mobility access, or assistive technology please contact your talent acquisition specialist.

All offers of employment are subject to background checks, including right to work, reference education and for some roles criminal, and financial checks. If you have any concerns, please reach out to our talent acquisition team to discuss.

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