Payroll Specialist

Hollybank Trustees Ltd; Dublin; Hybrid; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Sports and Social club

Employee Assistance Programme

Discounted onsite pharmacy

Job summary

Blackrock Clinic in South Dublin, Ireland is seeking a Payroll Specialist to provide payroll support for the hospital. The role involves liaising with the payroll provider, processing starters and leavers, and ensuring accurate monthly and weekly payroll.

You will work closely with the HR team and finance to produce reports, review changes, and maintain timely pay cycles. Solid IT skills with Excel and Word, plus IPASS qualification, are essential.

Qualifications

• IPASS or equivalent essential
• At least 4 years’ experience in a complex payroll processing position
• Hospital or healthcare industry experience would be a distinct advantage
• Experience of Sage Micropay professional system would be a distinct advantage
• Experience in Word & Excel is essential
• Highly accurate and fine attention to detail essential
• Ability to prioritise workload and work to strict deadlines
• Strong Communication skills & ability to take ownership of work and perform to a high standard

Responsibilities

• Provide payroll support to the organisation, liaising with the payroll provider on all changes for the monthly and weekly bank payroll.
• Process all starters and leavers ensuring correct details are provided
• Collate reports as required and work closely with finance to close off each month
• Check and review all payroll changes and to submit in a timely manner
• Be the primary liaison person with the payroll provider and to manage the key relationship with the vendor
• Manage the timesheet process to ensure all departments submit hours per month
• Process all deductions including Pension, Bike to Work, Savings Scheme etc
• Ensure compliance with PRSI and PAYE deductions and to assist with process improvement and standardisation of systems
• Manage statutory deductions including sick pay, maternity pay, and any other social welfare as required.

Skills

Strong communication

Attention to detail

Prioritisation

Education

IPASS or equivalent

Tools

Sage Micropay

Excel

Word

Job description

Location: On site / South Dublin, Co. Dublin, Ireland
job type: Permanent / Full-time
Sector and subsector: Human Resources | Payroll
Salary: Negotiable salary

Department: Human Resources Department

Job Type: Permanent

Hours: 37 hours per week (Full-time)

Blackrock Clinic is the leading and longest established private hospital and clinic in Ireland. Since it opened in the mid-1980s, the clinic has consistently built an unparalleled reputation in new high-tech surgical procedures, medical treatments, and ground-breaking diagnostics.

Blackrock Clinic is now part of Blackrock Health private hospital group along with the Hermitage Clinic, Galway Clinic, and Limerick Clinic, some of the most advanced hospitals in Irish private healthcare. As a JCI accredited hospital, Blackrock Clinic is a progressive and pioneering hospital in which care for the patient is central to everything we do.

KEY RESPONSIBILITIES

• To provide payroll support to the organisation, liaising with the payroll provider on all changes for the monthly and weekly bank payroll,
• To process all starters and leavers ensuring correct details are provided
• To collate reports as required and work closely with finance to close off each month
• To check and review all payroll changes and to submit in a timely manner
• To be the primary liaison person with the payroll provider and to manage the key relationship with the vendor
• To manage the timesheet process to ensure all departments submit hours per month
• To process all deductions including Pension, Bike to Work, Savings Scheme etc
• To ensure compliance with PRSI and PAYE deductions and to assist with process improvement and standardisation of systems
• To manage statutory deductions including sick pay, maternity pay, and any other social welfare as required.

PURPOSE OF THE POSITION

• To work closely with HR colleagues and to work as part of the Human Resources Team providing professional support tothe hospital
• To help maintain high standards of employee communication and help drive change through organisation when required
• To ensure monthly and bank payrolls are processed in an accurate and timely manager
• To be proficient in the TMS system and any other systems required for the role
• Work closely with the payroll provider (Intelligo) to pay accurately and on time.
• Provide payroll support to the organisation dealing with all pay related queries

COMMUNICATION SKILLS

• Communicate appropriately with colleagues and other members of the hospital to ensure a quality service is provided to all while constantly striving for excellence in patient/customer care.
• Recognise limitations and seek assistance where necessary.
• Attend and contribute to appropriate meetings.
• Accept constructive advice when appropriate.
• Report all incidents immediately, which may adversely affect a patient, colleague or the Blackrock Clinic.

ESSENTIAL QUALIFICAIONS AND EXPERIENCE

• IPASS or equivalent essential
• At least 4 years’ experience in a complex payroll processing position is required
• Hospital or healthcare industry experience would be a distinct advantage
• Experience of Sage Micropay professional system would be a distinct advantage
• Experience in Word & Excel is essential
• Highly accurate and fine attention to detail essential
• Ability to prioritise workload and work to strict deadlines
• Strong Communication skills & ability to take ownership of work and perform to a high standard

GENERAL EXPECTAIONS

• Support the philosophy, objectives and goals of Blackrock Clinic.
• Observe the appropriate lines of authority.
• Maintain strict confidentiality regarding all patients and the activities of Blackrock Clinic.
• Demonstrate flexibility by assisting in all areas of the hospital/clinic as required.
• Participate in developing and providing quality care within Blackrock Clinic.
• Assist in orientation of new personnel.
• Continue to develop personal knowledge and skills and seeks outside educational opportunities.
• Present a professional appearance and conform to the dress, hygiene and infection control policies of the Clinic.
• Is always punctual on duty with a flexible attitude to changing work practices.

Why work at the Blackrock Clinic?

At the BlackrockClinic, we are passionate about our people and believe in their development and growth. As a member of the team you can benefit from:

• Sports and Social club
• Employee Assistance Programme
• Discounted onsite pharmacy

Please Note:

Job descriptions are a reflection of the present service requirements and may be subject to review and amendments to meet the changing needs of the service. Please note that we reserve the right to close this vacancy early if sufficient applications are received.

Blackrock Clinic is an Equal Opportunities employer, and we are committed to creating an environment that promotes equality and dignity at work.

Blackrock Clinic is committed to providing reasonable accommodation when needed. Please advise if you have particular requirements, so that we can look into arranging reasonable adjustments to the recruitment process. You can contact us at [e-mail]

It is essential that you have valid work permission for the Republic of Ireland to take up employment for this position, or in the case of critical skills, you must be eligible for a work permit.