Payroll Officer

Hollybank Trustees Ltd; Dublin; On-site; EUR 42,000 - 54,000; Full time

Job summary

Apleona is recruiting for a Payroll Officer to join our team based in Dublin City. Working Pattern: Monday to Friday, 9am - 5:30pm.

Main duties include processing payroll accurately and within deadlines, reviewing inputs (hours, overtime, deductions, leave), and maintaining employee payroll records and tax details.

You will ensure compliance with PAYE, PRSI and USC, assist with year-end activities, respond to payroll queries, and support payroll audits and system improvements.

Qualifications

• Previous experience working in a payroll environment.
• Knowledge of PAYE, PRSI and USC.
• Strong numerical and analytical skills and attention to detail.
• Good organisational and time-management skills with deadlines.
• Strong communication and interpersonal skills.
• Ability to handle confidential information appropriately.
• Experience using Sage Payroll and SAP or another payroll system is desirable.
• Payroll qualification or relevant payroll training is desirable.

Responsibilities

• Process payroll accurately and within deadlines.
• Review payroll inputs (hours worked, overtime, allowances, deductions, leave).
• Maintain accurate employee payroll records and tax information.
• Process new starters, leavers and employee changes.
• Process PAYE, PRSI and USC deductions accurately.
• Complete payroll-related Revenue submissions within deadlines.
• Ensure payroll processes comply with legislation and requirements.
• Complete payroll checks and reconciliations to resolve discrepancies.
• Review payroll reports and prepare reports for management.
• Respond to payroll queries professionally and within agreed timescales.
• Escalate complex issues to Payroll Manager when appropriate.
• Assist with payroll year-end activities and statutory reporting.
• Support payroll audits and system improvements.
• Maintain confidentiality and data protection compliance.
• Collaborate with Payroll, HR and Finance teams.

Skills

Payroll knowledge

Attention to detail

Numerical skills

Microsoft Excel

Discretion/Confidentiality

Communication skills

Education

Payroll qualification or relevant payroll training

Tools

Sage Payroll

SAP

Microsoft Excel

Job description

At Apleona, we are currently recruiting for a Payroll Officer to join our team based in Dublin City.

Working Pattern: Monday to Friday, 9am - 5:30pm

Main duties and responsibilities

• Process payroll accurately and within agreed payroll deadlines.
• Review and validate payroll inputs, incl. hours worked, overtime, allowances, bonuses, deductions, leave and other adjustments.
• Maintain accurate employee payroll records and employee tax, bank and personal information.
• Process new starters, leavers and employee changes, including salary changes, promotions, transfers, etc.
• Process PAYE, PRSI and USC deductions accurately.
• Complete payroll-related Revenue submissions within the required deadlines.
• Ensure payroll processes remain compliant with relevant legislation and statutory requirements.
• Complete payroll checks and reconciliations to identify and resolve discrepancies.
• Review payroll reports before and after processing and prepare reports for management, Finance and other relevant departments.
• Respond to employee payroll queries professionally and within agreed timescales, while providing support and guidance regarding payslips, tax, deductions, overtime, leave and other payroll matters.
• Escalate complex or sensitive issues to the Payroll Manager where appropriate.
• Process pension contributions, AVCs and other employee benefit deductions.
• Administer healthcare, salary deductions, attachments of earnings and other payroll-related deductions, while ensuring deductions are processed accurately and within the required deadlines.
• Assist with payroll year-end activities and statutory reporting.
• Support payroll audits and internal reviews.
• Assist with the implementation of payroll changes, system updates and process improvements.
• Maintain strict confidentiality when handling employee payroll and personal information.
• Ensure payroll information is stored and processed securely in accordance with company policies and data protection requirements.
• Assist with developing and maintaining payroll procedures and documentation and support the Payroll Manager with the introduction of new payroll processes and systems.
• Work collaboratively with the Payroll, HR and Finance teams and provide support to colleagues during busy payroll periods and when required.

Qualifications and Experience

• Previous experience working in a payroll environment.
• Good understanding of payroll processes and statutory deductions.
• Knowledge of PAYE, PRSI and USC.
• Strong numerical and analytical skills and excellent attention to detail and accuracy.
• Good organisational and time-management skills with ability to work to strict deadlines.
• Strong communication and interpersonal skills.
• Ability to handle confidential information appropriately.
• Good working knowledge of Microsoft Excel and Microsoft Office.
• Ability to investigate and resolve payroll discrepancies
• Experience using Sage Payroll and SAP or another payroll system is desirable.
• Payroll qualification or relevant payroll training is desirable.