Operations & Office Manager — Process & ISO Lead

Gilligan Black Recruitment; Dublin; On-site; EUR 42,000 - 64,000; Full time

Job summary

Gilligan Black Recruitment is seeking an Office Manager for a facilities management client based in Dublin 12. The role will shape the position from the ground up, coordinating office operations and ensuring efficient service delivery.

You will own operational coordination across facilities, suppliers and internal workflows, while developing procedures to improve productivity and consistency. Experience with ISO/QMS documentation and audits is beneficial.

Qualifications

• Strong background in office administration, operations, or business coordination.
• Experience in improving processes and driving operational efficiency.
• Exposure to ISO compliance and managing Quality and Environmental Management Systems (documentation, audits, reporting).

Responsibilities

• Oversee the smooth running of office and business operations.
• Coordinate facilities, suppliers and internal workflows to ensure efficient service delivery.
• Develop and improve procedures to enhance productivity and consistency.
• Provide operational support to Finance and HR functions; assist with reporting; liaise between teams and senior management.

Skills

Office administration

Operations coordination

Process improvement

Communication skills

Job description

Gilligan Black Recruitment is seeking an Office Manager for a facilities management client based in Dublin 12. The role will shape the position from the ground up, coordinating office operations and ensuring efficient service delivery.

You will own operational coordination across facilities, suppliers and internal workflows, while developing procedures to improve productivity and consistency. Experience with ISO/QMS documentation and audits is beneficial.